Enhancement of Chapel AV System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, TX, is seeking to upgrade its Chapel Audio/Visual (AV) System. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside opportunity for a Firm-Fixed Price Single-Award contract. Quotes are due by April 3, 2026.
Scope of Work
The project involves enhancing the existing AV system by augmenting equipment, replacing obsolete components, restoring sound broadcast, and installing new, fully functional equipment. Key requirements include:
- Connecting all feed sources to the in-house cable channel for broadcasting live services, prerecorded content, and external streaming to patient rooms and the chapel lobby.
- Programming spiritual content for automatic replay and ensuring compatibility with VA-dedicated laptops.
- Installing new, state-of-the-art AV equipment, such as a PTZ-optics camera, wireless microphones, and a BrightSign digital media player.
- Evaluating and potentially upgrading the existing speaker system.
- Providing video recording and replay capabilities, along with on-demand content options for patient rooms.
- Deliverables include as-built drawings, equipment manuals, programming codes, touch panel layouts, operational instructions, training, an equipment inventory list, and warranty information.
Contract & Timeline
- Type: Request for Quotation (RFQ), Firm-Fixed Price Single-Award.
- Period of Performance: 90 Days After Receipt of Order (ARO).
- Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB).
- Published Date: March 6, 2026.
- Technical Site Visit: March 16, 2026, 2:00 PM - 3:00 PM CST (RSVP required).
- RFIs Due: March 20, 2026, 3:00 PM Central Time.
- Quotes Due: April 3, 2026, 3:00 PM Central Time.
Evaluation
Offers will be evaluated based on the Lowest Priced, Technically Acceptable (LPTA) methodology. The award will be made to the technically acceptable offeror with the lowest evaluated price, with no price/technical tradeoff.
Additional Notes
Contractors must be actively registered in the System for Award Management (SAM) as an SDVOSB and verified in the SBA database. Failure to verify registration and certification status may result in rejection of the quote. The technical site visit is not a Q&A session; all questions must be submitted in writing by the RFI deadline. Responses to RFIs will be published on SAM.gov.