Equipment Maintenance Contract for four (4) Incucyte Live Cell Image Systems

Solicitation / RFP / RFQ

This is a non-competitive combined synopsis/solicitation for a firm-fixed-price purchase order for an Equipment Maintenance Contract for four (4) Incucyte Live Cell Image Systems. The National Institute of Health (NIH), on behalf of the National Cancer Institute (NCI), intends to award this contract to Sartorius Corporation, as they are the sole authorized provider of maintenance and OEM parts for this equipment. The acquisition is conducted as non-competitive pursuant to FAR 12.201-1.

• Maintenance Service Agreement for four (4) Incucyte Live Cell Image Systems.

• CLIN 1: Incucyte S3 Preventive Service Plan (Product #: 84MJES3, Serial #: IC50168 & IC51611).

• CLIN 2: Incucyte SX5 Preventive Service Plan (Product #: 84MJEX5, Serial #: IC70841 & IC70025).

• Detailed descriptions are available in Attachment 1 – Statement of Work (SOW).

• Onsite services will be performed at Genetics Branch, CCR, NCI, 37 Convent Drive, Building 37, Room 6016, Bethesda MD 20892.

• Offerors must provide manufacturer-authorized service, including OEM parts, software updates, and technical support.

• Contract Type: Firm-fixed-price purchase order.

• Period of Performance: Anticipated 05/01/2026 – 04/30/2027.

• NAICS Code: 811210-Electronic and Precision Equipment Repair and Maintenance.

• Size Standard: $34,000,000.

• Offers are being requested; a separate written solicitation will not be issued.

• Price quotes must include unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point, product or catalog number(s), and product description.

• Quotations must be received by 10:00 AM, Eastern Standard Time, on April 23, 2026.

• Responses must be submitted electronically to Asya McClelland, Contract Specialist, at asya.mcclelland@hhs.gov.

• Evaluation will ensure the quotation conforms to requirements, provides manufacturer-authorized service, and reflects a fair and reasonable price.

• Past performance and other relevant information may be considered for responsibility determination.

• This acquisition is not set-aside for small business concerns.

• It is a non-competitive award to Sartorius Corporation.

• The solicitation incorporates provisions and clauses by reference. Full text may be accessed at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52.

• Offerors must have an active registration in the System for Award Management (SAM) at www.sam.gov.

• The Unique Entity ID (UEI), Taxpayer Identification Number (TIN), and business size certification must be included in the response.

• Section 508 accessibility standards apply to ICT supplies, products, platforms, information, documentation, and services.

• The government will determine whether to proceed on a non-competitive basis or conduct a competitive procurement based on responses.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (non-competitive) for a firm-fixed-price purchase order for an Equipment Maintenance Contract for four (4) Incucyte Live Cell Image Systems. The National Institutes of Health (NIH), on behalf of the National Cancer Institute (NCI), intends to award this contract to Sartorius Corporation, as they are the sole authorized provider of maintenance and OEM parts for this equipment. This acquisition is conducted as non-competitive pursuant to FAR 12.201-1, Simplified Procedures.

• Maintenance Service Agreement for four (4) Incucyte Live Cell Image Systems.

• CLIN 1: Incucyte S3 Preventive Service Plan for specific serial numbers.

• CLIN 2: Incucyte SX5 Preventive Service Plan for specific serial numbers.

• Onsite services will be performed at the Genetics Branch, CCR, NCI in Bethesda, MD.

• Detailed descriptions of services are in Attachment 1 – Statement of Work (SOW).

• Contract Type: Firm-fixed-price purchase order.

• Period of Performance: 05/01/2026 – 04/30/2027.

• Offers are being requested via Request for Quotation (RFQ).

• Quotations must include unit price, list price, shipping and handling costs, delivery days after award, delivery terms, prompt payment discount terms, F.O.B. Point, product or catalog number(s), and product description.

• The Government will evaluate quotations based on conformance to requirements, provision of manufacturer-authorized service (including OEM parts, software updates, and technical support), and a fair and reasonable price.

• Past performance and other relevant information may be considered for responsibility determination.

• All offerors must have an active registration in the System for Award Management (SAM).

• This acquisition is not set-aside for small business concerns.

• NAICS Code: 811210 - Electronic and Precision Equipment Repair and Maintenance.

• Size Standard: $34,000,000.

• Solicitation Number: 75N98026Q00046-RFQ.

• All quotations must be received by 10:00 AM, Eastern Standard Time, on April 30, 2026.

• Responses must be submitted electronically to Asya McClelland, Contract Specialist, at asya.mcclelland@hhs.gov.

• The document incorporates numerous FAR and HHSAR provisions and clauses by reference, including those related to commercial products/services, SAM registration, and Section 508 accessibility standards.