EQUIPMENT RENTAL- TAN DELTA TRANSFORMER TEST SET

Solicitation / RFP / RFQ

This document is a Request for Proposal (RFP) from Fermi National Accelerator Laboratory (Fermilab) for the 1-month rental of specific electrical testing equipment. The procurement is for a "Tan Delta Transformer Test Set" and a "250VAC/32 ADC 3 Phase TTR, Ohmmeter, Impedance Analyzer." This is a combined synopsis/solicitation for commercial products or services.

• Rental of one (1) "Tan Delta with Onboard Computer" (Part# DELTA4310A) on a monthly or daily rate basis.

• Rental of one (1) "250 VAC/32 ADC Impedance Analyzer" (Part# TAU3-EXP) on a monthly or daily rate basis.

• The contract type will be Firm Fixed Price (FFP).

• This is an "all-or-non" requirement, with a single purchase order to be awarded.

• Quotations are due by 4:00 PM CT on April 16, 2026.

• Interested organizations can submit capabilities for evaluation for potential competitive award.

• The RFP response must include a completed RFP page with pricing, a completed SARC (Subcontractor Annual Reps & Certs), and PUR-466 (Proposal Certifications).

• All contractual questions should be directed to Cathleen E. Stadler.

• The NAICS Code for this procurement is 334515.

• The solicitation does not explicitly state any set-aside requirements, but it is for commercial products/services.

• Oral communications are not acceptable.

• The "FRA General Terms and Conditions for Commercial Products and Commercial Services (8/2025)" apply and are available at: https://procurement.fnal.gov/terms-conditions/

• Delivery is FOB Fermi National Accelerator Laboratory, Batavia, IL 60510, freight prepaid.

• Materials, supplies, or services are for work done under Prime Contract No. TBD with the U.S. Department of Energy.

Form / Attachment / Pricing Sheet

This document, titled "Proposal Certifications," contains a series of certifications and disclosures required from offerors responding to a solicitation. It ensures compliance with various federal regulations and policies, including those related to export/import control, the Buy American Act, independent price determination, lobbying, responsibility matters, combatting trafficking in persons, and patent rights.

• Certifications #1 (Required for all proposals ≥ $10,000): Covers Export/Import Control, including information on the offeror's export compliance point of contact and representations regarding specially designed or dual-use military/space items. It also includes the "Buy American – Construction Materials" clause with detailed definitions and requirements for domestic content.
• Certifications #2 (Required for all proposals ≥ $150,000): Includes the "Certificate of Independent Price Determination," "Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions," and "Certification Regarding Responsibility Matters." These address fair pricing, lobbying activities, and the offeror's responsibility status (e.g., debarment, tax delinquency).
• Certifications #3 (Required for all proposals ≥ $550,000): Pertains to "Combatting Trafficking in Persons" and requires certifications regarding compliance plans and due diligence for contracts performed outside the U.S. or involving services outside the U.S. with an estimated value exceeding $550,000.
• Revision Table: Details changes made to the document across various revisions, including updates to clauses, name changes, and corrections to form fields.

Offerors must carefully review and complete all applicable sections of this document to ensure their proposal meets the government's compliance requirements. Failure to provide accurate certifications may impact the evaluation of the proposal or render the offeror non-responsible. Specific attention should be paid to the Buy American Act provisions, export control representations, and certifications related to pricing and lobbying, as these directly affect the offeror's eligibility and the terms of potential award.

Form / Attachment / Pricing Sheet

This document, "Subcontractor Annual Representations & Certifications (SARC)," is a form required for subcontractors. It collects essential business and certification information from offerors to ensure compliance with various government programs and regulations.

• Offeror Information: Includes name, address, contact details, EIN/TIN, DUNS number, and SAM.gov registration status.
• Business Category: Details ownership (U.S. Owned, Foreign Owned), operating structure (Corporation, LLC, Partnership, etc.), and common parent information.
• Small Business Classifications: Allows offerors to self-certify as Large Business, Small Business, Foreign Business, and specific small business diversity categories (e.g., Woman-Owned, Veteran-Owned, HUBZone).
• Executive Compensation: Requires reporting of executive compensation if specific revenue thresholds from federal contracts are met.
• Offeror Responsibility: Certifications regarding accounting systems, responsible business practices (e.g., no trafficking of persons, no forced labor), and employment eligibility verification (E-Verify).
• Export/Import Control Certifications: Agreement to comply with U.S. export control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Includes limitations on pass-through charges for cost reimbursement subcontracts.
• Certification: A final section for the authorized representative to certify the accuracy of all statements.

This form is critical for any potential subcontractor. Bidders must accurately complete and submit this SARC to demonstrate their eligibility, compliance, and business status. Failure to complete this form correctly may impact their ability to be considered for an award or to receive payment. It requires detailed information about the company's structure, certifications, and adherence to regulatory requirements.