EQuIS™ Software Maintenance and License Renewal Sole Source Justification
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Environmental Protection Agency (EPA), Region 4, is processing a Sole Source Justification for the annual maintenance and renewal of EQuIS™ software licenses and associated services. This action is for a new Firm-Fixed-Price (FFP) task order with EarthSoft, Inc., the proprietary software manufacturer, valued at $684,906.42 over three years. The current licenses expire on May 31, 2026.
Scope of Work
This requirement covers annual maintenance and licensing for various EQuIS™ software components, including:
- EQuIS Enterprise Basic Core License (Perpetual/On Premise)
- EQuIS Professional PremierDG Library CUL (Perpetual/On Premise)
- EQuIS EnviroInsite CUL (Perpetual/On Premise)
- EQuIS Enterprise Hybrid Basic Level 6 (Term License, Monthly)
- EQuIS Collect Named User Distribution License (Term License, Annual)
- EQuIS REST API License (per environment) (Term License, Annual)
It also includes Software Maintenance Agreements for both perpetual/on-premise and term licenses, and potentially Information Technology Professional Services such as Project Management, Regulatory Agency Extension Services, and R4DART data management. The EQuIS™ software is critical for EPA Region 4's Superfund database, enabling the management and automation of large volumes of analytical and environmental data.
Contract & Timeline
- Contract Type: Firm-Fixed-Price (FFP) Task Order
- Vendor: EarthSoft, Inc. (GSA Schedule Contract No.: 47QTCA21D0066)
- Total Estimated Value: $684,906.42
- Period of Performance: One (1) year base period (06/01/2026 – 05/31/2027) with two (2) one-year option periods, extending through May 31, 2029.
Set-Aside/Eligibility
This is a sole source procurement justified under FAR Subpart 8.4 and GSAR 538.7104-3(b)(ii) because EarthSoft, Inc. is the sole manufacturer and provider of the proprietary EQuIS™ software and its required support and maintenance. Market research confirmed no other vendors or authorized resellers could meet the agency's needs. EarthSoft, Inc. is registered as a small business under NAICS 511210 (Software Publishers).
Market Research
Market research, conducted in February 2026, included searching GSA Schedules, SBA Dynamic Market Research Database, FPDS-NG, and reviewing previous orders. An RFI (RFQ1810021) was posted on GSA eBuy for seven days, closing May 12, 2026. Technical review of RFI responses confirmed that EarthSoft, Inc. was the only vendor capable of providing the required support.
Additional Notes
EPA Region 4 has utilized EarthSoft's EQuIS™ software and services since 2005, and its continued operation is essential for the agency's mission of protecting human health and the environment. This procurement supports EPA's small business goals.