EROS Mail Room, Copy Center, & Warehouse Logistics

Form / Attachment / Pricing Sheet

This document, "Attachment D: Inventory," is an Excel spreadsheet detailing the inventory of supplies for the Copy Center (Department 1) and Mailroom (Department 3) for the period of December 1, 2019, through December 31, 2019. It provides a snapshot of stock on hand, unit costs, and inventory values.

• Department 1 (Copy Center): Lists various paper types (e.g., 3-hole, copy paper, coverstock in different colors and sizes), spiral bindings, and shredder bags. It includes stock numbers, descriptions, quantities on hand, unit prices, and inventory values. Some items show "PTD Issue" (Part-to-Date Issue) and associated costs.
• Department 3 (Mailroom): Details items such as red caps, bubble wrap, envelopes (cushioned, flatmailer), kraft paper, postage tape, staples, and utility knives. It also includes stock numbers, descriptions, quantities on hand, unit prices, and inventory values.
• Totals: Provides summary figures for each department and overall, including total line items, units on hand, PTD Issue, YTD Issue, Inventory $, PTD Expense, and OY4 Expense.
• Period Inventory: Shows the beginning and ending inventory values for the period.

This inventory list may be relevant for bidders to understand the types and quantities of supplies currently in use or stocked by the government. It can inform potential bidders about the nature of recurring supply needs, particularly for office supplies, paper products, and mailroom consumables. Bidders can use this information to assess their ability to supply similar items and to gauge the potential scale of future requirements if this document is related to a solicitation for these types of goods.

Form / Attachment / Pricing Sheet

This document is a "9-064 PROPERTY TRANSFER REQUEST" form used for requesting the transfer of government property. It outlines the process for initiating property transfers, whether for storage, trade-in, or excess.

• Transfer Type: Options include Storage, Transfer, Trade-in, or Excess.
• Property FROM: Details of the current holder of the property, including Name, Org Code, Office, Address, Phone, Fax, and Room.
• Property TO: Specifies the destination for the property (ROPC, Warehouse, or a selected location).
• Property Details: Requires a Property #, Item Description (including model/manufacturer), Condition Code (with definitions provided), Serial #, Quantity, Unit Price, and Line Price.
• Total Property Costs: Calculated based on the entered item details.
• Recipient Responsibility: A statement clarifying the recipient's personal responsibility for the property and potential liability for loss, theft, damage, or destruction due to negligence.

This form is relevant to bidders if the opportunity involves the transfer or disposition of government-owned property. Bidders may need to understand the process for receiving or returning property as part of the contract requirements. It provides insight into the administrative procedures related to asset management within the government agency.

Other / Unclassified

This document is a Wage Determination from the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It lists various occupational codes, titles, and corresponding minimum hourly wage rates and fringe benefits required for contracts in specific geographic areas. This particular determination covers South Dakota counties of Lincoln, McCook, Minnehaha, and Turner.

This document is crucial for potential bidders on federal service contracts within the specified geographic area. It establishes the minimum wage rates and fringe benefits that must be paid to employees performing work under such contracts. Bidders must consult this wage determination to accurately calculate labor costs for their proposals and ensure compliance with federal labor laws. It details rates for a wide range of occupations, from administrative and clerical roles to technical, health, and service occupations. The document also outlines specific provisions for paid sick leave (EO 13706), holiday pay, vacation time, and hazardous duty differentials, which are essential for accurate cost estimation and contract compliance.

Form / Attachment / Pricing Sheet

This document, titled "Volume of work for Warehouse, Copy Room, Mail Room," provides a breakdown of activities for December 2019. It is intended to inform potential bidders about the scale and nature of operations related to these services.

• Warehouse Receiving: Details the volume of incoming shipments by carrier (Federal Express, DHL, UPS, USPS, Other).
• Outbound Shipments: Details the volume of outgoing shipments by carrier (UPS, USPS, DHL, Fedex).
• Copy Room: Quantifies copies made and prints made.
• Shredding: Indicates the volume of cases, bags, and discs/CDs/DVDs shredded.

This data provides a historical baseline for the expected workload in warehouse, copy, mail, and shredding services. Bidders can use this information to estimate resource needs, staffing levels, and operational capacity required to fulfill potential contract requirements.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for logistics services for the U.S. Geological Survey (USGS) EROS Data Center. The services include mailroom, copy center, and warehouse property & logistics services.

• Provide a completed technical and discounted firm-fixed price quotation.

• Services include Mail Room, Copy Center, and Warehouse Property & Logistics Services.

• Specific requirements are detailed in the attached Performance Work Statement (PWS).

• Contract Type: Firm-fixed-price.

• Period of Performance: Base period (09/01/2026 - 08/31/2027) with four (4) option periods, each for 12 months, extending the total potential performance to 08/31/2031.

• NAICS Code: 561210 (Facilities Support Services).

• Set-Aside: 100% for Women-Owned Small Business (WOSB).

• Offer Due Date: July 14, 2026, 2:00 PM EDT.

• Submission Method: Electronic mail (email) in PDF, MS Word, or other suitable format. Technical and pricing information must be in separate files.

• Evaluation Factors (in descending order of importance): Technical Approach, Key Personnel Qualifications and Staffing Plan, Past Performance, Quality Surveillance/Control Plan, and Price.

• A "best value" determination will be made, which may not necessarily be the lowest price but the most advantageous to the Government.

• This acquisition is a 100% set-aside for Women-Owned Small Business (WOSB).

• Date: June 30, 2026, 10:00 AM Central Time.

• Location: U.S. Geological Survey EROS Facility, Sioux Falls, SD.

• Requirements: Attendees must be US Citizens, have valid government-issued identification, and provide a completed Site Visit Security Document and a business license copy prior to the visit.

• RSVP: Vendors must send a confirmation email to trampersad@ios.doi.gov.

• Questions must be submitted via email to the Contracting Officer, Tricia Rampersad (trampersad@ios.doi.gov), no later than July 7, 2026, 2:00 PM EDT.

• The solicitation includes numerous FAR and agency-specific clauses and provisions covering security, labor, payment, and contract administration.

• Attachment AA is the PWS.

• Attachment M is the Site Visit Security Document.

• Attachment N is Wage Determination 15-5369.

Form / Attachment / Pricing Sheet

This document, Attachment B, lists Government Furnished Equipment (GFE) and Contractor Furnished Property and Supplies (CFP) relevant to the opportunity. It details items provided by the government and items to be furnished by the contractor, including their descriptions, quantities, and condition assessments.

Sheet: GFE-1 & GFE-2 (Government Furnished Equipment)

• Lists various equipment such as binding machines, laptops, monitors, printers, copiers, shredders, telephones, scales, and carts.
• Includes property numbers (if applicable), serial numbers, make/model, description, location, quantity, and condition assessment.
• Items are categorized under FAR 52-245-1 and FAR 52-245-2.

Sheet: CFP (Contractor Furnished Property and Supplies)

• Lists items to be provided by the contractor, including inks, ribbons, labels for shipping systems, a forklift, seating, copier paper, and mail room shipping supplies.
• Includes serial number (if applicable), make/model, description, location, and quantity.
• Items are designated as CFP-TSI.

This attachment is crucial for bidders to understand what equipment and supplies will be provided by the government and what the contractor is responsible for furnishing. This information is essential for accurately estimating costs, planning logistics, and understanding the overall resource requirements for fulfilling the contract.

Form / Attachment / Pricing Sheet

This document, "Attachment C: Additional GFE," lists Government Furnished Equipment (GFE) and System Controlled items provided by the government, pursuant to FAR 52-245-1 and FAR 52-245-2. It details equipment that may be available to the contractor.

• GFE/Sys Controlled Items: Lists various equipment such as printers, copiers, scanners, laptops, desktop computers, binding machines, shredders, scales, label printers, carts, and telephones.
• GFE/Bureau Mg Items: Includes items like a binding machine, whisper jet die, velo bind die set, laptop, monitor, paper trimmers, strip paper shredders, cross-cut shredders, basic telephones, UPS assets (scales, label printers, carts, shredders), FedEx assets (scales), and safety ladders.
• CFE (Contractor Furnished Equipment) Items: Mentions a 3000 lb rated forklift, copier paper, staples, mail room shipping supplies, and inks/ribbons/labels for shipping systems.
• Details Provided: For many items, the list includes item numbers, asset tags, descriptions, makes/models, and sometimes purchase/acquisition years and associated costs.

This attachment is crucial for bidders to understand what equipment the government will provide. This information can impact resource planning, cost estimations, and the overall approach to fulfilling the contract requirements. Bidders should review this list to determine how the GFE will affect their operations and proposal.

Form / Attachment / Pricing Sheet

This document is a Contractor Employee Non-Disclosure Agreement required for individuals working under Purchase Order 140G0126PXXXX. It outlines the terms and conditions under which employees may access and handle Government procurement sensitive information or proprietary business information from other contractors.

• Defines "procurement sensitive information" to include procurement data, contract information, plans, strategies, and other sensitive information.
• Certifies that the employee will use proprietary business information only for official purposes related to the Purchase Order.
• Stipulates that information will only be disclosed to individuals with a specific need to know and who have also signed a non-disclosure agreement.
• Prohibits the disclosure of "inside information" (information not publicly available) for private gain or to unauthorized persons.
• Requires employees to take reasonable precautions to prevent unauthorized disclosure and use of information.
• Requires employees to acknowledge familiarity with and adherence to directives and policies governing the disclosure of procurement sensitive information.
• Includes fields for NAME (Please Print), SIGNATURE, and DATE.

This form is likely a mandatory requirement for personnel involved in performing services under the associated opportunity. Bidders should ensure their employees understand and are prepared to sign this agreement as a condition of employment for this contract. It highlights the sensitive nature of information that may be encountered during contract performance.

Form / Attachment / Pricing Sheet

This document, "Attachment F: Current Distribution and Pickup Points," provides a floor plan illustrating the current distribution and pickup points within a facility. It is intended to visually represent the locations relevant to mail or package handling.

• The attachment displays a detailed floor plan with numbered rooms and areas.
• Specific points are marked with symbols (e.g., red circles, black squares) indicating distribution and pickup locations.
• A legend or key for these symbols is not explicitly provided in the visible portion of the document.
• The plan includes a scale indicator for "MAIN LEVEL MAIL STOPS" and is labeled "no scale" in that section.
• The document is associated with USGS/EROS.

This attachment is relevant for bidders who may need to understand the physical layout of the facility, specifically concerning the logistics of mail and package distribution and pickup. This information could be critical for tasks involving delivery, collection, or management of items within the facility, impacting operational planning and resource allocation.

Form / Attachment / Pricing Sheet

This document is Appendix A, a "Copy Center Request for Reproduction" form used by the USGS Earth Resources Observation and Science (EROS) Center. It is used by internal personnel to request reproduction of documents.

• Original Copy Options: Single-sided, front-to-back, black text, or colored text.
• Stock Options: Colored paper, color, standard 8.5 x 11, 8.5 x 11, 8.5 x 14, or 11 x 17.
• Print Options: Single-sided, front-to-back, reduction percentage, black/white copy, or color copy.
• Finish Options: Staple, 3-hole punch, bind, collate, fold, or cut/trim.
• Fields for Name, Number of Copies, Date Required, Time Required, Office, Extension, Comments, Completed By, Date, and Time.

This form is an internal USGS document for requesting document reproductions. It is not directly relevant to external bidders for proposal preparation or submission, but it indicates the type of administrative processes that may be in place within the agency.

Form / Attachment / Pricing Sheet

This document is a "Shipping Services Request Form" (Attachment H) that bidders must complete if they are required to ship items as part of the opportunity. It outlines the necessary information for requesting shipping services.

• Carrier Selection: Bidders must check either UPS or FedEx.
• Deadline: The form MUST be completed by 2:00 p.m. to ensure the package will be shipped.
• Shipping Address: Fields for Country, Contact Name, Company, Address, City, State, and Zip.
• Service Type: Options include Priority Overnight (arrives before 10:30 a.m. next day), Two-day Economy, and Saturday Delivery (additional charge).
• Mode of Payment: Options include Bill Sender, Bill Recipient, or Bill Third Party. A note specifies that a Credit Card payment requires a filled-out Fed Ex form.
• Required Internal Billing Reference: A field for Project Acct. Info, limited to 25 characters.

This form is critical for any bidder whose proposal or awarded contract involves shipping physical items. It details the required shipping methods, payment options, and deadlines that must be adhered to. Failure to complete the form correctly by the specified deadline will result in the package not being shipped.

Form / Attachment / Pricing Sheet

This document is a Collective Bargaining Agreement (CBA) between EROS Laborers No. 2 Union and Scientific and Commercial Systems Corporation. It outlines the terms and conditions of employment for specific positions at the EROS Center.

• Parties: EROS Laborers No. 2 Union and Scientific and Commercial Systems Corporation.
• Recognition: Union recognized as the sole bargaining representative for employees at the EROS Center (Mail Room, Copy Center, Warehouse Logistics) under Contract # 140G0120F0198.
• Covered Positions: Material Handler, Mail Coordinator, and Duplicating Machine Operator.
• Key Articles: Management Rights, Union Representation, Hours and Overtime Rates, Wages, Fringe Benefits, Vacations, Holidays, Bereavement Leave, Clothing/Uniforms, Reduction in Forces, Promotions, Safety, Discharge/Suspension, Grievance Procedure, and Arbitration.
• Schedules: Includes specific details on Employer's Job and Locations (Schedule A) and Wages and Fringe Benefits, Working Conditions (Schedule B).
• Effective Date and Duration: October 1, 2024, through September 30, 2027, with automatic annual renewal unless notice is given.

This document is crucial for understanding the labor costs, working conditions, and employee benefits associated with the EROS Center operations under Contract # 140G0120F0198. Bidders should review wage rates, overtime policies, health and welfare provisions, and other benefits to accurately estimate labor costs and assess operational feasibility for this opportunity.

Form / Attachment / Pricing Sheet

This document, "EROS-GEN-22 Shredding of Federal Record Documents Containing Personally Identifiable Information (PII) v1.3", outlines the administrative procedure for the secure shredding of federal records containing PII at the USGS Earth Resources Observation and Science (EROS) Center. It establishes the criteria and process for this activity.

• References: Cites the Privacy Act of 1974 and the EROS-GEN-16 File Plan Approval Procedure.
• Purpose: Defines the scope and applicability of the procedure center-wide for employees handling PII.
• Definitions: Clarifies terms such as PII, File Custodian, Records Liaison Coordinator (RLC), Records Liaison Officer (RLO), and specific shredding locations.
• Roles and Responsibilities: Details the duties of File Custodians, RLO/RLC, and Warehouse Logistics Contract Employees in initiating, verifying, documenting, and executing the shredding process.
• Process: Outlines the step-by-step procedure from identification of documents by File Custodians to the final notification of completion by Warehouse Logistics Contract Employees.
• Appendices: Includes "Appendix A. EROS PII Shred Log", an Excel spreadsheet template for documenting and monitoring shredded documents.

While this document is an internal administrative procedure, it establishes the framework for handling sensitive PII within the EROS Center. Bidders involved in opportunities that may require handling or processing of federal records containing PII should be aware of these established procedures for secure document destruction. The document specifies an expiration date of January 10, 2018, indicating it was in effect at the time of its creation.

Form / Attachment / Pricing Sheet

This document, "Attachment M - Site Visit Security Document," outlines the security requirements and procedures for handling Sensitive But Unclassified (SBU) building information related to the EROS Mailroom, Copy Center, and Warehouse Logistics opportunity. It details the responsibilities of bidders and contractors in safeguarding this information.

• Reasonable Care: Bidders must exercise reasonable care when handling SBU documents, limiting dissemination to authorized users with a need-to-know.
• Authorized User Identification: Non-Government users must provide valid identification, including:
  • A copy of a valid business license or equivalent documentation.
  • Verification of a Valid DUNS Number.
  • A valid IRS Tax ID Number.
  • A valid picture driver's license for individuals picking up documents.
• Document Retention and Destruction: Requirements for safeguarding and destroying SBU documents throughout the contract term and after completion of work or appeals processes.
• Acknowledgement and Agreement: Bidders must acknowledge and agree to abide by these security requirements, including making efforts to destroy or render useless SBU information if not awarded the contract.

This attachment is crucial for potential bidders as it specifies the security protocols they must adhere to if they are to receive or handle SBU building information. It requires bidders to provide specific documentation and agree to stringent handling and destruction procedures for sensitive data. Failure to comply with these requirements could impact a bidder's ability to participate in or perform under the contract.

Statement of Work (SOW) / Performance Work Statement (PWS)

To obtain onsite mail room, copy center, and warehouse logistics services for the Earth Resources Observation and Science Center (EROS) to manage shipping, receiving, and distribution of mail.

• Mail room management: packaging, receipt, datalogging, distribution, print request fulfillment, document reproduction and finishing, document shredding, and material packaging/handling.

• Copy center operations: copying, scanning, document finishing, and shredding services.

• Warehouse operations: receiving, loading/offloading, inspection, record maintenance, packaging, storage, and shipment of large items.

• Contractor is responsible for providing all personnel, equipment, tools, materials, and supervision.

• Mail Room Operations: 95% on-time completion for collect/distribute mail at designated sites twice daily.

• Copy Center Services: 98% accuracy for reproduction within agreed turnaround times.

• Warehouse Logistics: 100% compliance with safety rules for proper receipt, storage, and shipment processing.

• Place of Performance: USGS EROS, 47914 252nd St, Sioux Falls, SD 57198.

• Period of Performance: One (1) 12-month base period (September 1, 2026 - August 31, 2027) with four (4) 12-month option periods.

• Hours of Operation: EROS normal operating hours, Monday through Friday, 7:30 a.m. to 4:00 p.m., excluding federal holidays.

• Contractor personnel may require a Federal government-issued Personal Identity Verification (PIV) credential.

• Contractor must comply with USGS and EROS recycling efforts.

• Contractor must maintain a clean and organized work environment.

• Contractor must provide a trained and certified forklift operator for warehouse operations.

• Contractor must develop and maintain an effective Quality Control Plan (QCP).

• Contractor must provide specific deliverables including training documentation, logs, and reports.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) used by the U.S. Department of the Interior, U.S. Geological Survey to gather feedback on a company's past performance. It is intended to help the agency evaluate a specific company's suitability for an opportunity.

• Firm Information: Fields for Project Title, Location, Description, Company Name, Contract Number, Start Date, Completion Date, Initial Amount, and Final Amount.
• Evaluator Information: Fields for Evaluator Name, Company/Agency Name, Address, POC Email, and Position Held.
• Ratings Overview: Defines performance ratings from 'Outstanding' (O) to 'Unacceptable' (U), with descriptions for each.
• Questionnaire: A series of questions covering aspects of past performance, including client relationship, management, quality control, schedule adherence, issuance of notices, willingness to re-award, customer satisfaction, and opportunity to respond to negative feedback. Each question includes rating options (O, A, S, M, U).
• Specific Questions: Includes questions about cure notices, show cause letters, letters of reprimand, suspension of payment, or termination, and whether the customer would award another contract.
• Comments & Signatures: A section for additional comments and signature/date.

Bidders should be aware that this questionnaire will be used to assess the past performance of companies being considered for an opportunity. The questions and rating scales indicate the types of performance aspects the government values and will evaluate. Understanding these criteria can help bidders prepare their own past performance narratives and ensure they have relevant project data available.