ESAMS FY26 Renewal (JUSTIFICATION ONLY)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Naval Criminal Investigative Service (NCIS) has published a Justification for the sole-source renewal of Enterprise Safety Applications Management System (ESAMS) software licenses, support, and maintenance for FY2026. This requirement is for 2500-4999 users and is critical for ongoing safety data management and training. The procurement is restricted to HGW and Associates, LLC.
Scope of Work
NCIS Code 11D requires the renewal of ESAMS user licenses, support, and maintenance. ESAMS is a fully integrated, cloud-based application used across various facilities for centralized personnel and task data management. Key requirements include:
- ESAMS user licenses for 2500-4999 users.
- Support and maintenance for the ESAMS system.
- SF91 module for 2500-4999 users.
Contract & Timeline
- Contract Type: Sole Source Justification
- Period of Performance: March 5, 2026 – March 4, 2027
- Funding: FY2026 OM&N appropriation
- Published Date: February 19, 2026
Eligibility / Set-Aside
This is a Sole Source procurement, justified under 10 U.S.C. 3204(a)(1), which states that only one responsible source can satisfy agency requirements. HGW and Associates, LLC is identified as the sole manufacturer and provider of the ESAMS license, support, and maintenance. No other vendors are authorized to provide these services.
Evaluation
This document serves as a justification for sole-source procurement and is not a solicitation for proposals. The basis of award will be determined based on fair and reasonable pricing.
Additional Notes
ESAMS is deemed critical for NCIS's safety data management, training module delivery, and recording of Standard Form 91 (SF91) motor vehicle accident reports, especially during the transition to the new Risk Management Information (RMI) system. Market research confirmed that HGW and Associates is the sole proprietor, providing the software via a GSA Federal Supply Schedule. Future procurements will include a market review to identify opportunities for competition.