eSlide Manager Service Agreement

Solicitation / RFP / RFQ

This document, "A14-CLAUSES.pdf", appears to be a section of a solicitation or contract that details various Federal Acquisition Regulation (FAR) clauses and other contract terms and conditions. It is not a complete solicitation but rather a compilation of clauses that are incorporated by reference.

• Section C - Clauses: Lists numerous FAR clauses with their titles and dates, covering areas such as:
  • System for Award Management Maintenance
  • Contract Terms and Conditions - Commercial Items
  • Prohibitions related to unauthorized obligations, accelerated payments to small businesses, and contractor cooperation in EEO investigations.
  • Safety and Health, and Electronic and Information Technology Accessibility.
• FAR 52.252-2 -- Clauses Incorporated by Reference: Explains that the full text of referenced clauses is available upon request or electronically via acquisition.gov.
• FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES: This is a significant clause that incorporates by reference many other FAR clauses related to commercial items. It includes prohibitions on certain confidentiality agreements, contracting for specific hardware/software (e.g., Kaspersky Lab, ByteDance), and requirements for reporting executive compensation.
• Small Business Set-Aside Clauses: A substantial portion of the document lists various clauses related to small business set-asides, including HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), Economically Disadvantaged Women-Owned Small Business (EDWOSB), and Nonmanufacturer Rule clauses.
• Other Clauses: Includes clauses related to Service Contract Labor Standards, Equal Opportunity for Veterans and Workers with Disabilities, Combating Trafficking in Persons, Employment Eligibility Verification, and Payment by Electronic Funds Transfer.
• Non-Personal Services Clause (CDC37.0001): Defines the contract as non-personal services, emphasizing contractor responsibility for employee control and supervision.
• Exhibits: Includes Exhibit I (CDC Contractor Non-Disclosure Agreement) and Exhibit II (CDC Contractor Employee Non-Disclosure Agreement), outlining requirements for handling non-public and procurement-sensitive information.
• Health Information Technology (Jun 2020): Details requirements related to interoperability standards for health information technology and public health data exchange, referencing PHIN and NwHIN standards.

This document is crucial for understanding the mandatory legal and regulatory requirements that will govern any contract awarded under this solicitation. Bidders must review these clauses carefully to ensure their proposals and future contract performance will comply with all applicable federal laws, executive orders, and agency-specific requirements, particularly those related to small business participation, data security, and labor standards.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a service agreement that maintains the functionality of the eSlide Manager software, specifically for the Leica Aperio CS eSlide Manager Production Application and a separate Test Application, to support ePathology.

• Service maintenance on the eSlide Manager Device for one year, with four option years.

• Provide updates to ensure the equipment remains current with the latest technology and functionality.

• Task 1: Software Updates: Install all released software updates and provide unlimited phone and email support.

• Task 2: Software Upgrades: Verify customer server meets specifications, install all released upgrades, and provide unlimited phone and email support.

• Period of Performance: One year base period with four option years.

• Place of Performance: Entirely at the government facility.

• Onsite service calls: Monday through Friday, 8:00 AM to 5:50 PM.

• Unlimited phone and email support.

• Service Update Report: Annually, in Word or PDF format, identifying work performed and any noted details or findings. Delivered to the Program Office.

• Must be the manufacturer (Leica Microsystems).

• The eSlide Manager equipment is no longer being manufactured.

• Only Leica is providing/developing software updates for the eSlide Manager platform.

• Extensive information security and privacy requirements, including:

  • Safeguarding information and information systems (Confidentiality, Integrity, Availability).
  • Compliance with Privacy Act, E-Government Act of 2002, NIST SP 800-53.
  • Handling of Controlled Unclassified Information (CUI).
  • Encryption standards (FIPS 140 validation).
  • Mandatory training for all contractor staff (annual).
  • Incident response procedures.
  • Homeland Security Presidential Directive (HSPD)-12 compliance.
  • Roster submission.
  • Contract initiation and expiration security requirements.
  • Sanitization of government files and information.
  • Contractor responsibilities upon physical completion of the contract.
  • Records management and retention.

• Requirements for procurements involving privacy, IT procurements (hardware, software), and information technology application design/development.

• Firm Fixed Price.

• Sole Source to Manufacturer (Leica Microsystems).

• Technical Evaluation Criteria: Equipment manufacturer, Aperio CS no longer produced, and only Leica providing software updates.

• COR/POC: Lisa Angel

• Telephone: 404-639-1083

• Email: VIN3@CDC.GOV

• Preferred communication: EMAIL

• Narrative report detailing technical results of work accomplished during the recent update.

• Must disclose all updates performed, current problems, proposed corrective actions, and work forecast.

• Format: Delivered electronically in MS Word.

• Due Date: By the 10th business day after completed update.

• Deliver To: Contracting Officer's Representative (COR).

Justification for Sole Source Procurement

This document provides the justification for a sole source procurement of a eSlide Manager Service Agreement for the Centers for Disease Control and Prevention (CDC), Infectious Disease Pathology Branch. The service agreement is required to support the Leico Aperio CS eSlide Manager Production Application and a separate test application in support of ePathology.

• The service agreement includes software updates to ensure the system remains current with the latest technology.

• It maintains the functionality of the licensed software.

• It provides unlimited phone and email technical support.

• The estimated procurement amount is not specified in the provided text.

• The procurement is under $250,000.

This document is a justification for sole source procurement, not a solicitation. Therefore, there are no proposal submission instructions or evaluation criteria detailed here.

This is a sole source justification, indicating no set-aside requirements are applicable.

• The justification cites "only one source [is] reasonably available" and "only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized."
• Leica Microsystems is identified as the Original Equipment Manufacturer (OEM) and the sole authorized vendor for maintenance and repair services for the specified equipment and software.
• No alternative sources were identified.
• A posting of intent to award sole source will be made on SAM.gov.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial services, prepared in accordance with FAR Subpart 12.6 and Simplified Acquisitions Procedures (FAR 13). The Centers for Disease Control and Prevention (CDC), Office of the National Center for Emerging and Zoonotic Infectious Diseases (NCEZID), requires service agreements for the Leica Aperio CS eSlide Manager Production Application and a separate Test Application to support ePathology. This announcement is the only solicitation; quotes are requested, and a written solicitation will not be issued.

• Service agreements for the Leica Aperio CS eSlide Manager Production Application and separate Test Application.

• Maintenance of the functionality of the eSlide manager software.

• Contract Type: Sole source contract awarded to Leica Microsystems due to lack of sufficient technical data and proprietary information.

• Period of Performance: Basic period of 12 months (03/02/2026-03/01/2027) with two 12-month option periods (03/02/2027-03/01/2028 and 03/02/2028-03/01/2029).

• Anticipated Award Date: March 2, 2026.

• Place of Performance: CDC (NCEZID) Division of Vector Disease, BLDG 18, 1600 Clifton Road, Atlanta, Ga. 30329-4018.

• NAICS Code: 811210 - Maintenance, Repair, and Rebuilding of Equipment-Instruments and Laboratory Equipment.

• Offers are due no later than February 23, 2026, 3:00 pm EST.

• Responses should be sent via electronic mail to Sandra Adams (ab41@cdc.gov) and Latoya Michel (zrb5@cdc.gov).

• All changes to the requirement will be posted on SAM.gov.

• The government reserves the right to award all, a portion of, or none of the requirements.

• Foreign contractors are not permitted to participate.

• This is a sole source solicitation to Leica Microsystems.

• A Statement of Work (SOW) is attached for a full description of the requirement.

• The pricing sheet requires the offeror to provide unit price and total price for the base period and option periods. Prices quoted should be all-inclusive.