ESRD StressCheck Software Support Renewal

Other / Unclassified (Justification for Other Than Full and Open Competition)

This document is a Class Justification and Approval (J&A) for an exception to fair opportunity under Federal Acquisition Regulation (FAR) Subpart 16.5, specifically for brand-name acquisitions related to software support. It outlines the rationale for procuring software support for previously purchased, proprietary, commercial off-the-shelf (COTS) brand-name software that is already integrated into the existing mission partner infrastructure.

• Procurement Focus: The action is to procure annual software support for existing software licenses and subscriptions, including product updates, upgrades, new releases, fixes, and patches.
• Brand-Name Justification: The document asserts that only the original equipment manufacturer (OEM) or its authorized resellers can provide the necessary support due to the proprietary nature of the software and its integration into existing systems. Market research indicates that other companies' similar products cannot meet the agency's needs without significant modifications.
• Period of Performance: The J&A supports requirements for a five-year period, estimated from January 1, 2026, through December 31, 2030.
• Acquisition Methods: Individual requirements will be competed among authorized resellers via NASA SEWP, Army CHESS, GSA Schedules, or GSA BPAs, and beta.SAM.gov. Open market contracts over $10 million will be subject to cost and price analysis.
• Future Competition: The agency will seek open competition if OEMs offer open-source solutions or if the previously acquired brand-name products are no longer required. Efforts will be made to provide competition to the maximum extent practicable.
• Contact Information: Questions regarding this justification should be referred to Matthew Cassady at matthew.r.cassady2.civ@mail.mil.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for ESRD Software, a Firm-Fixed-Price (FFP) item. The government is procuring this software to meet its requirements.

• The primary deliverable is ESRD Software.

• The contract requires adherence to DFARS 252.211-7003, Item Identification and Valuation, which mandates the provision of DoD unique identification or a DoD recognized unique identification equivalent.

• Inspection and acceptance will occur at the Destination, with inspection and acceptance by the Government.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: May 1, 2026, to April 30, 2027.

• Estimated Value: Not explicitly stated, but the NAICS code 513210 has a size standard of $47,000,000.

• This is a sole source negotiated procurement.

• Offers will be reviewed based on a technically acceptable, price reasonable methodology.

• Technical Factor evaluation includes:

  • Quotation must be from the Original Equipment Manufacturer (OEM) or an authorized reseller.
  • Completed pricing and FAR/DFARS representations are required.
  • The response must satisfy the government's entire requirement.
  • A valid System for Award Management (SAM) registration is mandatory.

• Price Factor evaluation will verify all requirements are priced, calculations are correct, and prices are presented clearly. A price realism analysis may be performed.

• Key Deadlines:

  • Solicitation Issue Date: April 9, 2026
  • Offer Due Date: April 15, 2026, at 10:00 AM local time.

• The acquisition is currently UNRESTRICTED.

• NAICS Code: 513210

• Small Business Size Standard: $47 million.

• The document incorporates numerous FAR and DFARS clauses by reference, covering areas such as representations and certifications, evaluation factors, small business programs, unique item identification, payment instructions, and accessibility standards.

• Offerors are cautioned that they must check the response for Section 508 Accessibility requirements and that they take no exceptions to these requirements.

Form / Attachment / Pricing Sheet

This document, "HC102826R0021 Exhibit A.xlsx", is an attachment to the solicitation, likely serving as a product list or pricing sheet. It details specific items required for the contract and provides a template for bidders to fill in relevant information.

• Contractor Required Information: Fields for Contractor POC Name, POC Email, POC Phone #, CAGE Code, and Unique Entity ID #.
• Product List: Columns for ITEM # (Proposed CLIN), Brand Name (BN) or Equal?, Manufacturer Name, Manufacturer Part Number, Description, QTY, UNIT OF ISSUE, UNIT PRICE, EXTENDED AMOUNT, Promised Delivery (ARO), Covered by OEM Warranty, Software License Included, SW Serial Number/Key Code, HW Serial Number/Key Code, HW Unique Item Identifier, UID of Parent, Contract Number, Delivery Order Number, Funding Document Number, Contract Line Item No. (CLIN) SubCLIN (SLIN), Customer Organization, Delivery Address, Tracking No, Carrier, IUID Type, Issuing Agency Code, Enterprise Identifier, Lot or Batch Number, Type Designation, and Special Tooling or Special Test Equip.
• Specific Items: Lists 12 distinct items, primarily software licenses and tools from manufacturer ESRD, with quantities and unit prices (all listed as 0.0).
• Delivery Information: All items are to be delivered no later than 05/01/2026. Partial deliveries will not be accepted.
• Delivery Location: Fleet Readiness Center East; DLA Receiving Officer, Beachey Road, Building 148 Bay Door C; Cherry Point, North Carolina 28533-5040.
• Point of Contact (POC): Information is TBA Upon Award for POC, Office Name/Symbol, POC Phone #, POC Email, Alternate POC, Property Custodian, and their respective contact details.
• IUID Compliance: References DFARS 252.211-7003 for IUID requirements.

Bidders must use this exhibit to understand the specific products and quantities required. They will need to complete the contractor information and potentially provide pricing details if the "0.0" unit price is a placeholder. The delivery date and location are critical for logistical planning. Bidders should pay close attention to the IUID compliance requirements as detailed in the DFARS clause referenced.