Event Logistic Support Service (Airshow 2027)

Solicitation / RFP / RFQ

This solicitation (FA468626Q0003) is for Event Logistic Support Services, with a specialized focus on traffic and parking management. The contractor will be responsible for planning, management, and operational execution of all event-related logistics.

• Planning, management, and operational execution of event-related logistics.

• Specialized focus on traffic and parking management.

• Performance Objectives (PO) PO-1 through PO-8, as detailed in the Performance Work Statement (PWS).

• Contract Type: Not explicitly stated, but implied to be Firm Fixed Price based on item descriptions.

• Period of Performance: Each line item (0001, 0002, 0003) has a Period of Performance from April 27, 2026, to April 26, 2027.

• Estimated Value: Not explicitly stated.

• Offer Due Date: April 13, 2026, at 10:00 AM.

• Evaluation Factors: Award will be based on a trade-off between Technical, Past Performance, and Price. Technical acceptability will be assessed first, followed by past performance and price.

• Technical Evaluation: Proposals must demonstrate the ability to meet PWS requirements, including a management plan detailing strategies for event logistics, staffing, and risk mitigation for traffic management.

• Past Performance Evaluation: Assesses recent and relevant performance on large-scale public events, focusing on recency, relevancy, and performance quality.

• Price Evaluation: Will be evaluated for reasonableness, completeness, and accuracy.

• This acquisition is set aside for Small Business.

• NAICS Code: 561990

• Size Standard: USD 16,500,000.00

• The solicitation includes numerous FAR and DFARS clauses, including those related to cybersecurity (DFARS 252.204-7012), payment instructions (DFARS 252.232-7003), and representations and certifications (FAR 52.212-3).

• Attachments include a Wage Determination and the Performance Work Statement (PWS).

Form / Attachment / Pricing Sheet

This document is the Past Performance Summary Sheet (PPSS), a form for offerors to provide details about their past contracts relevant to the current acquisition. It is used to demonstrate the offeror's ability to perform the proposed effort by detailing their performance on similar contracts.

• Offeror Information: Name, CAGE Code, DUNS Number.
• Contract Information: Program Title, Contractor Name/Division, CAGE Code, Contract Number, Contract Type, Award details (competitive/set-aside), Period of Performance, Initial and Final Contract Costs, Reasons for cost differences.
• Effort Description: Details on whether the offeror acted as Prime or Subcontractor, and the nature/percentage of work performed.
• Points of Contact (POCs): Primary Customer POCs (Program Manager, Contracting Officer, Administrative CO) with contact details.

Bidders must complete this form for each relevant past contract submitted. The information provided here is crucial for demonstrating recency, relevancy, customer satisfaction, quality of service, and performance metrics as required by the solicitation. It helps the government evaluate the offeror's past performance and ability to successfully execute the proposed effort.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued under the Service Contract Act, specifically WD 2015-5659, Revision 25, dated December 3, 2025. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work in the California Counties of Sutter and Yuba.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders (EO) 13706 (Paid Sick Leave) and 13658 (Minimum Wage), outlining their applicability and requirements for contractors.
• Details general benefits such as vacation, holidays, health & welfare, and uniform allowances.
• Outlines the conformance process for unlisted classifications.

This document is crucial for bidders to understand the labor costs associated with performing services under a contract in the specified geographic area. It dictates the minimum wages and benefits that must be paid to employees, directly impacting the cost proposal. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide professional Event Logistic Support Services for the 9th Reconnaissance Wing's Airshow 2027 at Beale AFB, CA, ensuring the safe and efficient operation of the event through specialized traffic and parking management.

• Develop and execute an Air Show Parking and Traffic Management plan.

• Manage the full project lifecycle from initial planning to final closeout.

• Create an Event Logistics Plan (ELP), including traffic and parking strategies.

• Coordinate with external law enforcement and transportation agencies.

• Provide on-site execution, including real-time operational management of traffic, supervision of personnel, and post-event egress and site restoration.

• Manage ingress and egress operations to clear the last departing vehicle within 90 minutes during peak periods.

• Safe, orderly, and efficient flow of traffic and management of parking for a high volume of attendees.

• Rigorous maintenance of base security and operational integrity.

• Clearing the last departing vehicle from the base within 90 minutes during peak periods (1400-1700).

• Monthly progress reports submitted to the Government Appointed Personnel (GAP) and Contracting Officer (CO).

• Event Dates: April 16-18, 2027.

• Location: Beale Air Force Base, CA.

• Planning Phase: Commences upon contract award, with the ELP development and approval process.

• Contractor must demonstrate recent and relevant experience managing traffic control and parking for large public events, especially those on or coordinated with military installations (e.g., air shows, open houses) involving significant vehicle traffic (approx. 12,000 vehicles per day).

• Experience coordinating with multiple agencies (local law enforcement, military security, highway patrol, DOT) is required.

• Contractor shall provide necessary personnel, resources, and supervision.

• Contractor shall develop training curriculum and operational plan for a government-provided volunteer workforce.

• Contractor must comply with all security requirements, including obtaining base identification and vehicle passes, and displaying installation identification badges.

• Government will provide specific equipment (traffic cones, safety vests, radios, etc.) and signage, which the contractor will place and manage.