Event Management Services for U.S. Independence Day Event 2026
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, American Consulate Jeddah, is soliciting proposals for Event Management Services for the U.S. Independence Day Event 2026 in Jeddah, Saudi Arabia. This is a Firm Fixed-Price contract with an estimated value between $40,000 to $45,000. The acquisition is unrestricted.
Scope of Work
The selected contractor will provide comprehensive event management services, encompassing all labor, materials, equipment, and services required to plan, organize, manage, and execute the event. Key deliverables include:
- Event Design & Decoration: Colonial Philadelphia theme, including décor, lighting, signage, banners, backdrops, photography sets, and a stage.
- Event Furniture: Seating, tables, and specialty arrangements, including VVIP and lounge seating.
- Catering and Food Service: Full-service catering for up to 400 guests, featuring a culturally appropriate American food menu.
- Entertainment: Professional DJ with a curated playlist, sound system, and microphones.
- Photography: Professional still and video event photography.
- Event Logistics: Operational support for procurement, venue setup, security coordination, and post-event breakdown.
- On-Site Event Management: A dedicated Project Team to coordinate all activities.
Contract & Timeline
- Contract Type: Firm Fixed-Price
- Period of Performance: One event only
- Estimated Magnitude: $40,000 to $45,000
- Set-Aside: Unrestricted
- Proposal Due Date: January 26, 2026, at 5 PM (local time)
- Published Date: December 22, 2025
Submission & Evaluation
Proposals must be submitted electronically to jeddahcontractingoffice@state.gov. Acceptable file formats include MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf), with a file size limit of 30MB per email. Award will be made to the lowest priced, acceptable, responsible offeror, based on evaluation criteria including price, technical compliance, and contractor responsibility. Required documents for submission include SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), and additional information as specified in Section 3.
Key Dates & Contacts
- Pre-proposal Conference: A conference will be held on January 8, 2026, at 10 AM (local time) at the U.S. Consulate General Jeddah.
- Conference RSVP: Prospective offerors must contact jeddahcontractingoffice@state.gov by January 4, 2026, to arrange entry.
- Primary Contact: Jon Custis (custisJA@state.gov, 00966122205000)
- Contracting Office: Jeddah Contracting office (jeddahcontractingoffice@state.gov, 966122205000)