Event Planning Services for the Independence Day Celebration – U.S. Embassy Singapore
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Singapore is seeking Event Planning Services for its Independence Day Celebration on July 2, 2026. This Request for Quotations (RFQ), initially published on March 27, 2026, has been amended to extend the proposal due date to April 30, 2026, at 1630hrs (Singapore time). The event is expected to host approximately 800 to 1,000 attendees, including senior officials and diplomatic representatives.
Scope of Work
The contractor will provide comprehensive advisory, coordination, and facilitation services for the planning, execution support, and post-event closeout of the U.S. Embassy Singapore's Fourth of July Independence Day Celebration. Key services include:
- Developing an event concept and design aligned with U.S. Independence Day themes and Singaporean culture.
- Providing planning and coordination support throughout the event lifecycle.
- Supporting venue and logistics readiness.
- Developing an event program and run-of-show.
- Coordinating with vendors, partners, and sponsors.
- Supporting security, VIP, and protocol considerations.
- Providing on-site advisory support on the event day.
- Supporting post-event closeout and reporting.
Deliverables
Required deliverables include an event concept and design package, draft and final event program/run-of-show, budget plan and expenditure tracking reports, vendor/partner/sponsor coordination summaries, graphic design assets (if applicable), an event logistics and coordination plan, and a post-event report.
Contract & Timeline
- Contract Type: Firm-Fixed-Price (FFP)
- Period of Performance: Upon issuance of Notice to Proceed (NTP) through July 31, 2026.
- Currency: All prices and payments will be in Singapore Dollars (SGD).
- Set-Aside: Unrestricted
- Proposal Due: April 30, 2026, 1630hrs (Singapore time)
- Published: March 27, 2026 (Original Solicitation), Amendment 0001 published April 14, 2026.
Evaluation
Award will be made to the lowest priced, technically acceptable, responsible contractor. Evaluation factors include Compliance Review, Technical Acceptability (past performance and experience), Price Evaluation, and Responsibility Determination. The Embassy intends to award without discussions, so initial quotes should contain the best terms.
Additional Notes
Offerors must be registered in the System for Award Management (SAM) and provide proof of a Singapore business license, local permits, and tax identification number. Defense Base Act (DBA) insurance is required and its cost must be included in the proposed contract price. Quoters must acknowledge Amendment 0001 by submitting a signed SF-30 with their quotation.