Event Production for the G20 Finance Track Host Year

Quick Summary

The Department of the Treasury, Departmental Offices (DO), Office of International Affairs is conducting market research through a Special Notice (RFI) for Event Production for the G20 Finance Track Host Year. The purpose is to gather information on industry capabilities and recommendations for designing, creating, and producing two key G20 Finance Track meetings. This is for planning purposes only and is not a solicitation. Responses are due by March 6, 2026, 12:00 PM EST.

Scope of Work

The RFI seeks capabilities for two primary events:

• Event #1: Finance and Central Bank Deputies Meeting (Fort Lauderdale, FL)

  • Plenary: Comprehensive A/V (audio, video, lighting, rigging, power), décor (hollow square table for up to 60, chairs, placards, backbencher seating, branding backdrops), venue infrastructure.
  • Support Rooms: Viewing/Listening Room (A/V, power), Mother's Room (A/V, décor, sanitizing station), USG Staff/Work Meeting Room (A/V, power), Prayer Rooms (décor), First Aid Room (décor, furniture).
  • Connectivity: Collaboration with Pinnacle Live for internet and networking (dry network for G20 Stream, Staff Wi-Fi for 50, Delegate Wi-Fi for 250).
  • Logistics: Estimated travel costs, freight and trucking, rigging (with Pinnacle Live), labor, other direct costs.

• Event #2: Finance Ministers and Central Bank Governors Meeting (Asheville, NC)

  • Arrival Area: Custom G20 backdrop, decorative elements, uplighting.
  • Main Plenary & Communique Drafting Room: Similar A/V, rigging, power as Event #1, plus four simultaneous interpretation booths.
  • Main Dining Room: Breakfast/lunchroom for up to 300 with G20 branding and decorative lighting.
  • Support Spaces: Information Desk (counter-style booth, signage), Leaders Lounge Spaces (G20 branding, décor, furniture), 9-12 Bilateral Meeting Rooms (A/V, lighting), Viewing Room (A/V, power), Fed/Treasury Hold Rooms (TVs, power), First Aid (décor, furniture), USG Command Room (power), Prayer Room (décor), Nursing Mothers' Room (furniture, power).
  • Interpretation: SI vendor to provide booths and equipment for 6 languages.
  • General: Creative G20 branding and signage, rigging (with Pinnacle Live), freight and trucking, labor, additional internet/network support, transportation for delegations, travel costs.

Contract & Timeline

• Type: Special Notice / Request for Information (RFI)
• Product Service Code: X1AB (Lease/Rental Of Conference Space And Facilities)
• Response Due: March 6, 2026, 12:00 PM EST
• Published Date: February 26, 2026
• Place of Performance: Washington, DC (general), Fort Lauderdale, FL, and Asheville, NC (specific events)

Submission & Eligibility

• Submission Method: Email responses to Vivian VanHorn (vivian.n.vanhorn@irs.gov) and Christian Fowler (christian.a.fowler@irs.gov) with the subject line "(insert company name) Treasury Event Production RFI."
• Response Content: Company background (name, UEID, CAGE, POC), GSA number (if applicable), suggested NAICS/PSCs, company overview with experience examples, subcontractor/partner description, and capabilities related to event production. Responses must not exceed 10 pages.
• NAICS Code: 561920 - Conference, Meeting, Event and Trade Show Planning Services (Small Business Size Standard: $20.0 million).
• Eligibility: Small businesses are encouraged to respond and indicate their status. Respondents should have prior U.S. government federal contract experience, be able to perform over 75% of the work without subcontracting, and have experience producing multi-day, highly secure, highly technical events with over 500 attendees. Access to printing, furniture fabrication, and décor elements is required.
• Questions: No questions will be entertained via telephone or email.

Additional Notes

This RFI is solely for market research and planning purposes and does not constitute a solicitation or commitment to issue a contract.