Event Space - Sergeants Major Course (SMC) Class 76 Graduation Ceremony
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army, Mission and Installation Contracting Command – Fort Bliss, is conducting market research via a Sources Sought notice for Event Space and Services for the Sergeants Major Course (SMC) Class 76 Graduation Ceremony in El Paso, Texas. This opportunity seeks to identify capable vendors to provide a commercial venue and comprehensive event support for the ceremony scheduled for June 11, 2026. Responses are due by March 6, 2026.
Scope of Work
The requirement is for a one-day service contract to provide a commercial venue and comprehensive event support services. Key requirements include:
- Venue: Accommodate 8,000–10,000 attendees, with designated seating for 720 graduates, 300 VIPs, and 9,000+ general guests. Must be an air-conditioned building with a stage, stage lighting, projection capability, and screens viewable throughout.
- Audiovisual: Public-address audio-visual equipment with sound projection, including 3 wireless microphones, 3 podiums, and 2 video cameras.
- Personnel: Contractor to furnish all personnel, including a Project Manager, Security Personnel (40), General Laborers (30), Custodians (5), Medical Team (1), Stagehands (30), and Audio Visual Technicians (5).
- Support Services: General labor, custodial support, medical standby, security operations (including building access control and incident handling), and associated equipment.
- Compliance: Adherence to all applicable Federal, State of Texas, local regulations, OSHA, and installation safety standards, including fire evacuation plans.
Contract & Timeline
- Opportunity Type: Sources Sought / Market Research
- Anticipated Contract Type: Firm-Fixed Price
- Event Date: June 11, 2026 (Ceremony from 11:00 AM – 2:30 PM)
- Period of Performance (PWS): One Base Year (for the event on June 11, 2026)
- Place of Performance: El Paso, TX
- NAICS Code: 531120 (Size Standard: $34,000,000)
- Product Service Code: X1AB (Lease/Rental Of Conference Space And Facilities)
- Response Due: March 6, 2026, 2:00 PM MST
- Published: March 3, 2026
Set-Aside & Eligibility
The government intends to procure these services on a competitive basis. The requirement may be set-aside for Small Businesses (in full or in part) or procured through Full and Open Competition. All Small Business Set-Aside categories will be considered. Businesses of all sizes are encouraged to respond and clearly identify their business size. Under a Small Business Set-Aside, the prime must perform at least 50% of the work.
Submission & Evaluation
Interested parties must submit a capabilities statement (maximum 10 pages, Times New Roman, 10 pitch) addressing:
- Past performance on similar projects.
- Management experience and subcontractor management.
- Technical skills and capabilities.
- Small business prime performance (if applicable).
- Company profile, business status, and facility/safeguarding requirements. Responses should be emailed to nishan.kharel.mil@army.mil and franklin.godinez2.civ@army.mil.
Additional Notes
This is a Sources Sought notice for informational purposes only and does not constitute a Request for Proposal (RFP). Responses are voluntary, and no feedback or evaluations will be provided. No funds are available for response preparation. Telephone inquiries will not be accepted.