Event Venue for U.S. Embassy Kuala Lumpur Reception

SOL #: 19MY3026Q0007Combined Synopsis/Solicitation

Overview

Buyer

State

State, Department Of

U.S. EMBASSY KUALA LUMPUR

WASHINGTON, DC, 20520, United States

Place of Performance

Kuala Lumpur, MY-14, Malaysia

NAICS

Hotels (except Casino Hotels) and Motels (72111)

PSC

Lodging Hotel/Motel (V231)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/02073f5d4564455383282b86bfbbf407/view

Timeline

Posted

Feb 20, 2026

Last Updated

Mar 6, 2026

Submission Deadline

Mar 31, 2026, 4:00 AM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Embassy Kuala Lumpur is soliciting quotations for an Event Venue to host its 2026 Independence Day Reception in Kuala Lumpur, Malaysia. The Embassy intends to award a single Firm Fixed-Price purchase order/contract for these services. Quotations are due by March 31, 2026, at 12:00 noon (Kuala Lumpur time).

Scope of Work

The contractor will provide a comprehensive venue and support services for the Independence Day celebratory event on June 4, 2026. Key requirements include:

Venue: Accommodate 1,400 guests, featuring a main ballroom, foyer, stage, AV production area, catering stations, and space for sponsor displays and vehicles. Includes VIP rooms for 20 people and dressing rooms for up to 20 performers. The venue must be within Kuala Lumpur, no more than 12 km from the U.S. Embassy.
Catering: Buffet-style for 1,400 guests (including soft drinks and Embassy-furnished alcoholic beverages, five light food options), plus food and beverages for approximately 120 staff and performers.
Audiovisual: Podium, microphones, LED screens, stages, AV carts/tables, technical support for AV equipment, and wireless internet.
Decorations: Red, white, and blue theme, including centerpieces, wall/ceiling decor, floral arrangements, lighting, and flag displays.
Logistics: Directional signage in English, U.S. and Malaysian flags with ceremonial poles/bases, and covered parking for at least 300 vehicles with elevator access.
Performance Standards: Adherence to strict security requirements, collaboration with Embassy-provided ingredients/beverages, and providing an estimated waitstaff ratio.

Contract & Timeline

Contract Type: Firm Fixed-Price purchase order/contract.
Period of Performance: June 3-4, 2026.
Place of Performance: A venue within Kuala Lumpur, Malaysia, no more than 12 km from the U.S. Embassy.
Response Due: March 31, 2026, by 12:00 noon (Kuala Lumpur time).
Published Date: February 20, 2026.

Submission & Eligibility

Submission Method: Electronically to KualaLumpurDTO@state.gov.
Email Subject: "Quotation Enclosed – Venue for 2026 Independence Day Reception".
Address: Quotations should be addressed to the Contracting Officer, General Services Office, 376, Jalan Tun Razak, 50400 Kuala Lumpur.
Eligibility: Contractors must possess a valid and active registration in SAM.gov at the time of proposal submission.

Questions

Direct any questions regarding this solicitation to Punitha Ratnasingam, Procurement Supervisor, via email at ratnasingamp@state.gov during regular business hours.