Exam Chairs
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Saint Louis Health Care System, is conducting market research through a Sources Sought Notice (36C25526Q0265) to identify qualified sources for Exam Chairs. This Request for Information (RFI) aims to gather information on the availability of specified products and services to inform future acquisition decisions. Responses are due March 23, 2026, at 08:00 CST.
Scope of Work
This opportunity seeks vendors capable of providing 59 units of advanced Exam Chairs and associated services. Key product specifications include:
- Barrier-Free® Examination Chair with Premium Upholstery, Clean Assist Roller System, Digital Scale (with BMI), Receptacles, Drawer Heater, Pelvic Tilt, and Wired Controls.
- Patient Support Rails.
- Technical Requirements: 650lb weight capacity, 15" to 37" height adjustment, 0° to 80° tilt range, wired hand and foot controls, 115V/12A electrical, paper roll holder, infection prevention upholstery (seamless, puncture resistant, separable), leg supports, and a retractable roller base. Required services include vendor-provided installation and removal of older exam tables, coordinated delivery, and project management support. The place of performance is the John Cochran VA Medical Center, Saint Louis, MO 63106.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- NAICS Code: 339112 (Medical And Surgical Instruments, Equipment, And Supplies)
- Size Standard: 1000 Employees
- Set-Aside: None specified (open to all business types for market research, including small businesses like SDVOSB, VOSB, Hubzone, WOSB, and large businesses).
- Response Due: March 23, 2026, at 08:00 CST
- Published: March 15, 2026
Submission & Evaluation
Interested parties must submit their responses via email to ronald.castle@va.gov. Submissions should include company name, address, UEI, point of contact, phone, email, small business status, a capabilities statement, and recommendations for improvement. This is for market research only; responses will help the Government determine potential sources and acquisition strategy.
Additional Notes
This notice is not a solicitation, and the Government is not obligated to issue a solicitation or award a contract. Vendors are responsible for all response expenses. Warranty requirements include a minimum one-year manufacturer's warranty, factory-trained Field Service Engineers for installation and maintenance, 8-hour technical call response, and 48-hour replacement parts shipment. Delivery is expected within 90 business days of receiving the contracting package.