Executive Assistance (EA) Services

Sources Sought Notice

This Sources Sought Notice (SSN) is issued by Strategic Systems Programs (SSP) for market research to identify capable firms for comprehensive office management and executive assistant support services for SSP Senior Executive Service (SES) Leadership. This notice is NOT a solicitation for proposals, and no contract will be awarded from this announcement. The government is seeking information to determine industry interest and capability.

• Provide office management and executive assistance support services to SSP SES Leadership.

• Services include administrative management, executive support, workflow coordination, correspondence management, calendar and meeting support, and task prioritization.

• Personnel must be able to obtain and maintain a SECRET security clearance.

• Office Manager personnel require an Associate's Degree (or equivalent) and 4+ years of administrative experience supporting offices, SES, or executives.

• Executive Assistant personnel require an Associate's Degree (or equivalent) and 6+ years of administrative experience supporting SES or executives.

• Proficiency in Microsoft Office Suite and government systems (e.g., Defense Travel System) is required.

• Anticipated contract type: Firm Fixed Price, Term Contract Line Item Numbers (CLINS).

• Period of Performance (POP): Base year FY27 (March 18, 2027 – March 17, 2028) with four (4) one-year option periods.

• Estimated personnel: 14 Full Time Equivalent (FTE) on-site at Washington Navy Yard and 1 FTE on-site at a Florida location.

• Interested firms must submit a White Paper capability statement demonstrating qualifications and relevant experience.

• The White Paper must detail technical approach, key personnel qualifications, staffing plan, past performance, and quality control plan.

• Specific evidentiary support and recent, relevant past performance data are required.

• White Papers must not exceed 5 pages (excluding Company Administrative Information).

• Submission deadline: April 18, 2027, 4:00 PM EST.

• Submission method: Email to Milton.Baltas@ssp.navy.mil and Samer.Chehade@ssp.navy.mil.

• SSP seeks to provide maximum practicable opportunities to small businesses, including veteran-owned, service-disabled veteran-owned, HUBZone, small disadvantaged, and women-owned small businesses.

• Small businesses are encouraged to respond and must identify any partnering arrangements.

• The government may consider a set-aside for small businesses or specific small business categories.

• Respondents must provide specific, evidenced data to demonstrate capability.

• All costs associated with responding are at the respondent's expense.

• This SSN is for market research purposes only and does not commit the government to a future solicitation or contract.

Performance Work Statement (PWS)

This PWS outlines the requirements for providing Office Manager (OM) and Executive Assistance (EA) Services to support the Strategic Systems Program (SSP) Senior Executive Service (SES) Leadership.

• Office Management Support (CLIN X001 & X002): Provide full-time, daily support at SSP Headquarters (SPHQ) and Naval Ordnance Test Unit (NOTU), FL. Tasks include administrative support, records management (DTS, Navy Correspondence, SMARTS, SEAS), mail processing, document preparation, file maintenance, meeting and event coordination, calendar management, task prioritization, communication, and security support (requiring a SECRET clearance for escort duties).

• Executive Assistance Support (CLIN X003): Provide full-time, daily support at SSP Headquarters (SPHQ) for SES Leadership. Tasks include administrative support, records management, meeting and event coordination, calendar management, task prioritization, complex technical correspondence, communication, and security support (requiring a SECRET clearance for escort duties).

• Deliverables must meet requirements, quality, and timeliness as per CDRLs.

• Responses to SSP queries within 1 business day.

• Deliverables accepted within 10 business days of submission.

• Base period plus four option periods.

• Places of performance are SPHQ and NOTU, FL. Telework may be authorized with approval.

• Personnel: Must obtain and maintain a SECRET security clearance. Office Managers require an Associate's Degree (Bachelor's preferred) with 4+ years of administrative experience. Executive Assistants require an Associate's Degree (Bachelor's preferred) with 6+ years of administrative experience supporting SES or executive personnel.

• Security: SECRET clearance required for specific roles, especially for escorting non-cleared personnel.

• Training: Mandatory completion of DTS, Records Management, Navy Correspondence, SMARTS, and SEAS training.

• Reporting: Man-Hour Reports (CDRL A001) and Post Completion/Man-Hour and Technical Reports (CDRL A002) are required.

• Government-Furnished Equipment: Workspaces, telephones, computer hardware/software, printers, and office supplies will be provided. Common Access Cards (CAC) and SSP Badges will be issued.