Executive Ride Program (FTC)

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Executive Ride Program solicitation.

• Vehicle Type: A black 6-passenger sprinter van cannot be used as an SUV due to a garage height restriction of seven feet.
• Contract Value: The maximum value of the contract will be the winning quote.
• Parking: Free overnight parking for the service vehicle is available at 600 Pennsylvania Avenue, NW, Washington DC 20580. Employee parking is not available.
• Staging Location: A staging location for the service vehicle is available in the garage at 600 Pennsylvania Avenue, NW, Washington DC 20580.
• Incumbent Provider: There is no incumbent provider.
• Pricing: Pricing for the dedicated vehicle will be firm-fixed and on-call during the hours specified in the PWS. Non-routine, surge, ad hoc, or overtime services will be separate and quoted at an hourly rate under a Time and Material CLIN.
• Deadhead Compensation: Vendors will not be compensated for deadhead when pickups occur at locations other than 600 Pennsylvania Avenue, NW, Washington DC 20580, for the dedicated vehicle on call during PWS hours.
• Surge Services: Surge services will be separate and awarded under a Time and Material CLIN with an hourly rate.
• Extended Hours: Extended hours outside of the PWS established hours will be directed by the COR or designated FTC POC and paid via a separate CLIN with a set hourly rate.
• Garage Parking: Parking for the service vehicle is free of charge at FTC Headquarters.
• Signage: FTC will provide approved signage for the service vehicle.
• Security Forms: Pre-screening security forms must be submitted no less than 15 business days prior to contract start. Service is desired to start as soon as possible, with 15 days allowed after award for submission.
• Driver Records: The standard for driver records is the "Current License Period" without traffic citations or vehicular-related convictions.
• Surge Vehicle Requirements: For surge requests, the contractor will have 72 hours' notice, and while the vehicle type may be the same, a larger vehicle might be required.
• Transition-In Plan: The Transition-In Plan is excluded from the 10-page technical volume limit.
• Communication Devices: FTC will provide communication devices, such as mobile phones, to vehicle operators.
• Contract Duration: The solicitation is for a one-year base contract with no option years. FAR clause 52.217-8 (Option to Extend Services) will be included, allowing the government to extend the contract for a maximum of 6 additional months.

These clarifications provide essential details on vehicle specifications, pricing structures for different service types, operational logistics, and administrative requirements, which bidders must consider when preparing their quotes.

Other / Unclassified

This document, titled "Executive Ride Program FTC Specific Clauses," contains a collection of clauses and provisions specific to the Federal Trade Commission (FTC) for a contract related to an "Executive Ride Program." It details various requirements and guidelines that a contractor must adhere to.

Potential bidders should review this document to understand the specific contractual obligations and compliance requirements beyond standard Federal Acquisition Regulation (FAR) clauses. Key areas covered include:

• Contracting Officer's Representative (COR): Defines the COR's role and limitations.
• Confidentiality and Conflicts of Interest: Outlines requirements for non-disclosure agreements and managing organizational/individual conflicts of interest.
• Security Requirements: Details pre-screening, background investigations, suitability determinations, and continued eligibility for contractor personnel accessing FTC facilities, CUI, or IT resources.
• Information Technology (IT) Security: Specifies training, oversight, and secure use of IT equipment, including encryption standards (NIST FIPS 140-2) and handling of sensitive information.
• Safeguarding Sensitive Information: Provides detailed definitions and procedures for protecting Personally Identifiable Information (PII) and Sensitive Health Information (SHI), including storage, transfer, disposal, and reporting requirements.
• Travel Reimbursement: Outlines guidelines for contractor travel, including authorization, air travel, rental cars, lodging, subsistence, and non-reimbursable expenses.
• Invoicing and Payment: Details electronic invoicing requirements through the Invoice Processing Platform (IPP) and required cost breakdowns.
• Limitation of Funds: Explains incremental funding and contractor notification requirements regarding funding ceilings.
• Inspection and Acceptance: States that inspection and acceptance will be performed by the COR.

Understanding these FTC-specific clauses is crucial for bidders to accurately assess their ability to comply with the contract's terms and to factor these requirements into their proposals.

Solicitation / RFP / RFQ

This solicitation is for the Federal Trade Commission (FTC) to procure continuous weekday daily executive transport services within the Washington, DC metropolitan area. The services will primarily originate from or return to 600 Pennsylvania Avenue, NW, Washington DC 20580.

• Provision of SUV vehicles with operators/drivers and dispatch support.

• Services are required for 8-hour days on all federal work days, with potential need on federal holidays.

• The contract is for one year of service.

• Anticipated contract type: Firm-fixed price.

• Period of Performance: One year from the contract award date.

• No options are included.

• Questions Deadline: April 20, 2026, 4:30 PM EST. Submit via email to jjaldin@ftc.gov and mwoolstenhulme@ftc.gov with the subject line "FTC Executive Ride Program - Questions".

• Quote Submission Deadline: April 28, 2026, 4:30 PM EST. Submit electronically via email to jjaldin@ftc.gov and mwoolstenhulme@ftc.gov with the subject line "FTC Executive Ride Program – Quote Submission."

• Submission Format: Electronic submission in MS Office or Adobe PDF. Pricing tables should be in Excel. Files must be searchable.

• Proposal Content: Two volumes: (1) Pricing and (2) Technical Approach.

  • Pricing Volume: Firm fixed pricing for one year of performance. Offerors are encouraged to propose substantial labor rate and/or volume discounts.
  • Technical Volume: Narrative (max 10 pages) covering general approach, similar experience, contractor structure, and other relevant information. An executive summary is optional.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA) basis.

• Not explicitly stated in the provided sections, but standard FAR clauses apply.

• The solicitation references a Performance Work Statement (PWS) for detailed constraints and period/place of performance.

• Several FAR clauses are incorporated by reference, including those related to proposal submission, definitions, ethics, and certifications. Full text of clauses can be requested or accessed online.

• Federal Trade Commission Specific Clauses are also included as an attachment.

Statement of Work (SOW) / Performance Work Statement (PWS)

The Federal Trade Commission (FTC) requires continuous weekday executive transport services in and around the Washington, D.C. metropolitan area to support its mission of protecting consumers and promoting competition. The Office of the Chief Administrative Services Officer (OCASO) aims to ensure FTC employees and visitors operate in a safe and secure environment.

This PWS outlines the requirements for a contractor to provide:

• A fleet of six (6) passenger Sport Utility Vehicles (SUVs), no more than five years old, equipped with state and federally mandated safety equipment.

• All refueling, insurance, and maintenance costs for the vehicles.

• Cleanliness of vehicle interiors and exteriors.

• Dispatch and scheduling services, including a dedicated phone number and email address for ride requests.

• Management of scheduling conflicts based on FTC's rider priority list.

• Provision of non-routine, surge, or ad hoc services with advance notice and cost estimation.

• Vehicle operators/drivers who are vetted, possess clean driving records, and maintain professional appearance and conduct.

• Dispatcher/Project Manager to oversee operations, manage staff, and serve as the primary point of contact.

• Timely and effective passenger transport services.

• Seamless collaboration between the contractor and FTC staff.

• Proactive and responsive issue resolution.

• Continuous improvement of services.

• Specific performance standards are detailed in Section 5.3, including safe transport, timely dispatch of alternate drivers, surge support, and timely submission of accurate reports and deliverables.

• Period of Performance: Anticipated 12-month contract, with a start date on or before May 29, 2026.

• Place of Performance: FTC Headquarters, 600 Pennsylvania Ave., NW, Washington DC 20580.

• Hours of Operation: Executive Ride operations are in service from 9:00 am to 6:00 pm, Monday through Friday, excluding FTC-recognized federal holidays.

• Vehicle Requirements: Six (6) passenger SUV, no more than 5 years old, with installed safety equipment. Contractor responsible for all operating costs.

• Driver Requirements: Vetted, professional, skilled in defensive driving, with clean driving records. Must adhere to all traffic laws and FTC policies. Security clearance and federal badging may be required.

• Safety & Security: Adherence to all traffic laws, FMCSA "Hours of Service" regulations, and FTC agency-specific rules. Drivers must maintain professional appearance and conduct. Protocols for pandemic safety and response are included.

• Reporting: Continuous reporting on safety, trip execution, vehicle condition, compliance, and customer satisfaction. Includes pre-shift, during-shift, and post-shift duties, trip logs, and incident reporting.

• Recordkeeping: Detailed logs of duty status, vehicle maintenance, expenses, and tracking of financial transactions.

• Key Personnel: Vehicle Operators/Drivers and alternates are designated as "key personnel." Substitutions require COR/CO approval.

• Signage: FTC-approved signage must be displayed on vehicles, but must not identify the vehicle as an FTC asset for security reasons.