Exhibition Booth Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Great Lakes St. Lawrence Seaway Development Corporation (GLS), under the Department of Transportation, has issued a Request for Quote (RFQ) for Exhibition Booth Services. This Total Small Business Set-Aside opportunity seeks comprehensive support for a government-owned tradeshow exhibition booth, including storage, transport, installation, dismantling, and maintenance. The contract will be a Firm Fixed-Price award, with a 12-month base year and two 12-month option years. Quotes are due by March 6, 2026, at 2:00 PM EST.
Scope of Work
The contractor will provide all necessary labor, supervision, equipment, materials, transportation, coordination, and administrative support. Key responsibilities include:
- Secure, climate-appropriate storage for the exhibit (approx. 493 cubic feet, 3,500 lbs), ensuring protection and inventory control.
- Coordination of exhibit pickup from Orlando, FL, and transport to the contractor's facility.
- Transport, installation, and dismantling of the 20x20 foot exhibit booth, including a conference room and hanging sign, for the annual Seatrade Cruise Global Conference in Miami, FL.
- Coordination with the conference venue and service providers for essential services such as electrical, hanging sign labor (unionized), furnishings, flooring, audio/visual, and cleaning.
- Management of show paperwork, online service orders, and compliance with venue/union labor requirements.
- Performing authorized repairs or updates and providing post-show condition reports.
- Designating a single point of contact and attending a kick-off meeting.
Contract Details
- Type: Request for Quote (RFQ) leading to a Firm Fixed-Price contract.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 541850 – Indoor and Outdoor Display Advertising, with a $34.5M size standard.
- Period of Performance: A 12-month base year (March 20, 2026 – March 19, 2027) and two subsequent 12-month option years.
- Place of Performance: Contractor’s facility for storage, and the Miami Beach Convention Center for the Seatrade Cruise Global Conference.
- Eligibility: Offerors must be registered and have an active registration in SAM.gov at the time of solicitation closing.
Key Dates
- Questions Due: February 27, 2026, 2:00 PM EST.
- Quote Due: March 6, 2026, 2:00 PM EST.
Evaluation & Submission
Award will be made using a Lowest Price Technically Acceptable (LPTA) source selection procedure. Proposals must meet all solicitation requirements and characteristics outlined in the RFQ and Performance Work Statement (PWS) to be deemed technically acceptable. Technically acceptable offerors with satisfactory past performance will be evaluated equally, with the best value determination made to the offeror with the lowest price. Proposals should be organized into a Technical Response (max 15 pages, no price info), Past Performance (max 3 pages), and a Price Quote using Attachment B. Bidders must also adhere to the Service Contract Act Wage Determination for Dade County, FL.
Contact Information
For questions and quote submissions, email Chora Snyder at chora.snyder@dot.gov.