Expression of Interest – Residential Curtain Cleaning PR15988793

Other / Unclassified

This document contains several Federal Acquisition Regulation (FAR) clauses that are applicable to contracts below the micro-purchase threshold. It includes:

• 52.222-50 Combating Trafficking in Persons (Nov 2021): Outlines policies and contractor requirements to prevent trafficking in persons, including definitions, prohibited activities, contractor obligations, notification procedures, remedies, and compliance plan requirements for certain contracts.
• 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020): Encourages contractors to adopt and enforce policies banning text messaging while driving for employees using company, rented, or privately-owned vehicles on official business.
• 52.225-13 Restrictions on Certain Foreign Purchases (June 2008): Prohibits the acquisition of supplies or services that are restricted by the Office of Foreign Assets Control (OFAC) due to sanctions against certain countries (e.g., Cuba, Iran, Sudan, Burma, North Korea).
• 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission Outside the United States (May 2020): Requires contractors to incorporate specific FAR clauses in subcontracts for commercial products or services, covering areas like business ethics, whistleblower rights, data safeguarding, and prohibitions on certain foreign technologies.
• 52.323-34 Payment by Electronic Funds Transfer - Other than System for Award Management (Jul 2013): Mandates payment by Electronic Funds Transfer (EFT) and outlines the requirements for contractors to provide EFT information, including procedures for changes and liability for erroneous transfers.
• 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999): Requires contractors to warrant that they have obtained authorization to operate and do business in the country of performance, possess all necessary licenses and permits, and will comply with all local laws and regulations.

These clauses establish critical compliance requirements, operational procedures, and restrictions that potential bidders must adhere to if awarded a contract. They cover ethical conduct, safety policies, foreign transaction limitations, payment methods, and legal authorizations necessary for contract performance. Bidders should review these clauses to understand their potential obligations and ensure compliance.

Expression of Interest / Scope of Work

This document is an Expression of Interest (EOI) for residential curtain and blind cleaning services for U.S. Government housing at Embassy Pretoria. The U.S. Department of State requires these services due to regular personnel turnover and the need to prepare housing for new arrivals.

The project involves the complete process of taking down, cleaning, and re-installing drapes, voiles, blinds, and related hardware in residential properties. Key tasks include:

• Inspecting and reporting on the condition of window treatments.

• Marking items for identification and packing them into clearly labeled boxes.

• Cleaning all removed items according to manufacturer specifications.

• Securely storing items off-site during property make-ready.

• Delivering replaced items to the GSO Warehouse.

• Cleaning interior windowpanes and security grills before re-installation.

• Ensuring all hardware is functional and replacing parts as needed.

• Contractors must use drop sheets and protective materials to prevent property damage.

• Maintain cleanliness and neatness to avoid hazards.

• Ensure employee safety and comply with local Occupational Health and Safety Act (Act 85 1993) and other relevant regulations.

• Provide necessary Personal Protective Equipment (PPE) for employees.

• All personnel must be qualified and competent.

• U.S Embassy Regional Security Office (RSO) will conduct background investigations and issue security clearances for all contractor employees working on Embassy properties.

• A designated supervisor with sufficient English proficiency is required on-site.

Companies interested in bidding must submit their company profile to dekockc@state.gov and kriekjx@state.gov by 5:00 PM on Friday, June 5, 2026.

• No deposit payments will be authorized.
• The U.S. Embassy issues fixed-priced contracts only. Quoted prices must account for potential price or exchange rate fluctuations.
• Payment will be made via EFT within 30 calendar days after delivery of services and receipt of invoice, whichever is later.
• The U.S. Embassy, as a Diplomatic Mission, cannot sign legal documents, including credit applications or T&Cs. Submission of a company profile implies agreement to waive such requirements.