Extended Reach and Compact Excavator Rental
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force (FA4528 5 CONS) is soliciting quotes for the rental of two compact excavators and one standard-sized long-reach excavator for Minot Air Force Base, ND. This requirement is issued as a Firm-Fixed Price (FFP) Request for Quotation (RFQ) and is designated as a Total Small Business Set-Aside. Responses are due by April 14, 2026, 11:00 AM CST.
Scope of Work
This opportunity requires the rental of specific construction equipment for various periods in 2026:
- Two Compact Excavators:
- One unit for approximately 4 months (May 18, 2026 – September 21, 2026).
- One unit for approximately 1 month (June 1, 2026 – June 26, 2026).
- Equipment must be a Bobcat E-55 or equivalent, with minimum 48 HP, 11,000-14,000 lbs operating weight, minimum 11 ft dig depth, minimum 6000 lbs lift capacity, enclosed cab with climate controls, and a quick tach system.
- One Standard-Sized Long-Reach Excavator:
- One unit for approximately 2 months (September 14, 2026 – November 16, 2026).
- Equipment must have a minimum 42 ft dig depth, a bucket with a smooth cutting edge, and an enclosed cab with climate controls.
All equipment must be delivered to and picked up from Minot AFB, ND. The rental company is responsible for performing maintenance within two calendar days for malfunctions and preventative maintenance.
Contract Details
- Contract Type: Firm-Fixed Price (FFP) Request for Quotation (RFQ).
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 532412 – Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing.
- Small Business Size Standard: $40,000,000.00.
- Place of Performance: Minot AFB, ND 58704, United States.
Submission & Evaluation
- Response Deadline: Tuesday, April 14, 2026, no later than 11:00 AM CST.
- Questions Deadline: April 2, 2026, 4:00 PM CST.
- Submission Method: Via email to the Points of Contact (POCs) and Contracting Officer.
- Quote Validity: Quotes must remain valid through October 1, 2026.
- Evaluation Criteria: Award will be made to the responsible Quoter whose quote represents the Best Value, considering Technical Capability (pass/fail), Price, and Past Performance. Past Performance is approximately equal in importance to Price.
- Technical Capability: Offerors must meet all specifications detailed in the Physical Characteristics attachment.
- Pricing: Must be submitted on the provided Quote Sheet (Attachment 3).
- Note: Award will be based on initial quotations; no post-submittal inquiries are planned. Offerors must complete and submit all required information with their initial quote.
Points of Contact
- Primary: SSgt Tyler Buckley (tyler.buckley.5@us.af.mil, 701-723-2262)
- Secondary: Ted Arneson (theodore.arneson@us.af.mil, 701-723-3949)