F--CNWR & CVCA Irrigation and Maintenance

Solicitation / RFP / RFQ

This solicitation is for Irrigation & Maintenance Services for the Cibola National Wildlife Refuge (CNWR) and Cibola Valley Conservation Area (CVCA) under an Indefinite Delivery Indefinite Quantity (IDIQ) contract. The North American Industry Classification Standard (NAICS) code is 115112, with a size standard of $9.5 million.

• The primary service involves irrigation and maintenance.

• Specific product/service description: NATURAL RESOURCES/CONSERVATION - LAND TREATMENT PRACTICES.

• The contract will be for services related to the Cibola National Wildlife Refuge and Cibola Valley Conservation Area.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ).

• Period of Performance: February 1, 2026, to January 31, 2031.

• Estimated Value: Not explicitly stated, but the NAICS size standard is $9.5 million.

• Offer Due Date: January 20, 2026, at 1400 Local Time.

• The solicitation is a Request for Proposal (RFP).

• FAR clauses 52.212-1, 52.212-3, and 52.212-5 are incorporated by reference and attached.

• This acquisition is set aside 100.00% for Small Business.

• Attachment 3 contains the Contract Price Schedules.

• Delivery is FOB Destination unless otherwise marked.

• The issuing office is the Bureau of Reclamation, Lower Colorado Region.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for a non-personal services contract to provide farming, irrigation, and water delivery services for the management of cottonwood-willow, mesquite, and marshland cover types, and irrigation structure maintenance at the Cibola Valley Conservation Area (CVCA) and Cibola National Wildlife Refuge Unit #1 (CNWR) in La Paz County, Arizona. The services are crucial for balancing Lower Colorado River water resources with native species conservation under the LCR MSCP.

• Irrigation Services: Operate pumps, manage water orders according to local district policy and yearly entitlements, and irrigate riparian land cover types (cottonwood/willow, mesquite) to promote vegetation growth and meet habitat suitability. This includes flood irrigation and maintaining specific water levels.

• Irrigation System Repair: Inspect and repair irrigation conveyance systems (canals, gates, field ports) at CVCA and CNWR Unit #1. Repairs must adhere to specified parameters for cracks, buckling, and erosion. Bio-based repair materials are preferred.

• Site Maintenance: Monitor and secure field borders during irrigation to prevent water loss. Maintain interior roads to accommodate 4-wheel drive vehicles. Control dust using water trucks as needed. Clear vegetation from roads (10 ft width, 14 ft vertical clearance) and adjacent to irrigation ditches (twice annually).

• Farming Practices: Prepare land for planting cover crops and native vegetation, including disking, plowing, laser leveling, and grubbing. Manage cover crops according to USDA recommendations, with seed approval from Reclamation. Create furrows as per planting designs. Harvest cover crops and prepare fields for planting.

• Period of Performance: Five-year Indefinite Delivery / Indefinite Quantity contract, anticipated to begin January 2026 and run through December 2031.

• Place of Performance: Cibola Valley Conservation Area, La Paz County, AZ; Cibola National Wildlife Refuge, La Paz County, AZ.

• Contractor-Furnished Items: Contractor is responsible for purchasing all chemicals (herbicides, pesticides, larvicide, fertilizers) and irrigation repair parts/supplies for general maintenance.

• Data Collection: Utilize ArcGIS QuickCapture for recording irrigation start/end times, pump usage, flow measurements, and issues encountered. Record irrigated fields and any problems.

• Reporting: Submit monthly invoices for each site, including receipts for chemicals and utility bills. Provide a preliminary copy of invoices for review. Notify Reclamation within 24 hours of any irrigation schedule changes or damage requiring repair.

• Quality Control: Develop and maintain an effective quality control program.

• Submittals: Required submittals include Liability Insurance, Quality Assurance Plan, Safety Plan, ArcGIS QuickCapture Data Submissions, Soil Amendment/Fertilizer Recommendations, and Material Safety Data Sheets for Hazardous Materials, with specified due dates.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-5479, Revision No. 28) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act (SCA) for contracts performed in Arizona, specifically in La Paz County.

• Applicable Executive Orders: Details minimum wage requirements under Executive Order 14026 (effective Jan 30, 2022, or later) and Executive Order 13658 (effective Jan 1, 2015 - Jan 29, 2022).
• Minimum Wage Rates: Lists specific hourly wage rates for numerous occupations, categorized by occupational code and title (e.g., Administrative Support, Automotive Service, Health Occupations, Technical Occupations).
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare ($5.55/hour) and Paid Sick Leave (EO 13706 rate of $5.09/hour) are detailed.
• Vacation and Holidays: Outlines requirements for paid vacation (2-4 weeks based on service length) and a minimum of eleven paid holidays per year.
• Special Conditions: Includes notes on hazardous pay differentials (8% or 4%), uniform allowances, and the process for requesting additional classifications and wage rates (Conformance Process using SF-1444).

This wage determination is crucial for bidders to understand the labor costs associated with performing services under the contract. Bidders must ensure their proposed wages and fringe benefits meet or exceed these minimums to comply with the Service Contract Act. Failure to comply can result in violations and penalties. The listed rates and benefits directly impact the cost proposal and overall feasibility of bidding on the opportunity.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Price Schedule," is a component of Solicitation No. 140R3026R0002 for Irrigation & Maintenance Services at CNWR and CVCA. It provides the structure for bidders to submit their pricing for the services required over a five-year performance period.

• The price schedule is broken down into five "Performance Years," each covering a one-year period from February 1st to January 31st of the following year.
• For each performance year, there are line items for services related to CNWR (Central Nevada Water Resources) and CVCA (Colorado River Water Conservation District).
• Services include:
  • Irrigation services (hourly rate)
  • Irrigation Maintenance and Repair of site (ground/road), including border maintenance, road repair, gopher trapping, field edge maintenance, and plant removal (per acre)
  • Agricultural Field Prep (fixed price per acre, invoiced only for acres prepped)
  • Seed Purchase and Application (cost reimbursement, not to exceed a specified value, with labor rate at Task Order level)
  • Utility Fees for Pump Operations (cost reimbursement, not to exceed a specified value at Task Order level)
  • Irrigation Maintenance Supplies: Fertilizer, Herbicide, Pesticides (Time & Material)
• Estimated quantities are provided for each service, but the document explicitly states there are no guaranteed quantities.
• Bidders are to provide their "Unit Price" for each item, which will then calculate the "Amount."
• A "Total Schedule Price" is calculated for each year, and a "Total for All Schedules (Total Evaluated Price)" is presented at the end.

This document is critical for bidders as it dictates how they must structure and submit their pricing proposals. Bidders must carefully review the estimated quantities and service descriptions to accurately price their offerings. The "Total Evaluated Price" derived from this schedule will be a significant factor in the overall evaluation of proposals.

Solicitation / RFP / RFQ

This solicitation is for Irrigation & Maintenance Services for the Cibola National Wildlife Refuge (CNWR) and Cibola Valley Conservation Area (CVCA). The Bureau of Reclamation (BOR), Interior Region 8: Lower Colorado Basin, is procuring these services.

The services required are irrigation and maintenance. Specific tasks and deliverables will be detailed in individual Task Orders issued under the contract.

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ)

• Period of Performance: A 5-year ordering period, starting on or about February 1, 2026.

• Estimated Value: The maximum cumulative amount for all delivery/task orders is $3,000,000.00. The minimum order guarantee is $3,000.

• Acquisition Method: Federal Acquisition Regulation (FAR) Part 12 (Acquisition of Commercial Products and Commercial Services) and Part 13 (Simplified Acquisition Procedures).

• Proposal Submission: Proposals must be submitted electronically via email to the Contract Specialist by the specified due date and time. No paper proposals will be accepted.

• Evaluation Criteria: Technical merit is considered more important than pricing. The award decision will be based on the Offeror's initial proposal, which should contain the best terms.

• Key Deadlines:

  • Site Visit: January 7, 2026, at 10:30 AM Arizona Time.
  • Written Questions Due: January 13, 2026, by 2:00 PM PS.
  • Offer Submission: Due date and time to be specified on Standard Form 1449.

• Set-Aside: This solicitation is 100% set-aside for Small Businesses.

• NAICS Code: 115112, Soil Preparation, Planting and Cultivating, with a small business size standard of $9.5M.

• A site visit is scheduled for January 7, 2026. Contractors are urged to attend.

• Offerors must submit written questions electronically to Kathy Berry at kberry@usbr.gov. All relevant questions and answers will be posted as an amendment on SAM.gov.

• Technical proposals are required with the offer.