F014--Bicentennial Tree Preservation

Amendment / Modification

This amendment (0001) to Solicitation #36C24226Q0322 provides answers to vendor questions regarding the tree care services.

• Section B.2.3 Specifications (A, B, D, E, F, G)

• Section B.2.4 Documentation/Reporting A

• General requirements for "Certified Arborist" or "Qualified Tree Care Professional"

• Clarifies requirements for trimming deadwood (no specific diameter, focus on choking growth).

• Specifies minimal canopy weight removal to preserve tree integrity.

• Confirms openness to advanced methodologies for inspections.

• Defers to subject matter experts for acceptable inspection methodologies and assessment standards.

• States that trimming decisions will be made by the contracted company's certified arborist or Subject Matter Expert.

• Defines success as preserving the health and appearance of the Bicentennial tree and extending its lifespan.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for commercial products and commercial services, specifically for the preservation of the historic Bicentennial tree at the Canandaigua Veterans Affairs Medical Center (VAMC) located at 400 Fort Hill Ave, Canandaigua, NY 14424. The services include biannual maintenance, inspection, trimming, and assessment for preservation and safety.

• Biannual preservation services, performed in April-May and October-November.

• Inspection, trimming, and assessment of potential rot or structural compromise.

• Removal of dead limbs, deadwood, and excessive weight from the canopy.

• Inspection of cavities and openings for rot, decay, pest, and structural damage.

• Comprehensive tree health, stability, and growth evaluation.

• Securing of all work areas for safety.

• Services to be performed by a certified arborist or qualified tree-care professional.

• Adherence to ANSI A300 standards for tree care and ANSI Z133 safety requirements.

• Restoration of the worksite to its original condition.

• Provision of an Initial Service Report, Inspection Report, and Visual Inspection.

• Disposal of debris in accordance with regulations.

• Contract type: Firm-fixed price.

• Period of Performance: Base year (04/01/2026 - 03/31/2027) plus four (4) option years.

• Estimated value: Not explicitly stated, but NAICS code 561730 has a size standard of $9.5 Million.

• Solicitation Number: 36C24226Q0322

• Offer Due Date: 03-11-2026, 15:30 EST.

• Quotes are to be submitted via email to jamie.boyar@va.gov.

• Requests for Information (RFI) must be submitted in writing to jamie.boyar@va.gov by 03/04/2026 at 3:30 PM EST.

• Offers must be held firm for 60 calendar days.

• Evaluation will be based on a comparative evaluation process, considering price and other factors, aiming for the most advantageous offer to the Government. Factors include Technical Capability, Experience, and Price.

• A maximum 10-page technical capability statement is required.

• This acquisition is UNRESTRICTED.

• NAICS Code: 561730 (Landscaping Services).

• This announcement constitutes the only solicitation; no separate written solicitation will be issued.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Offerors must have a Unique Entity Identifier (UEI).

• Payment will be made via Electronic Funds Transfer (EFT) upon completion of the requirement.

• Insurance requirements include Workers' compensation, General Liability ($500,000/occurrence), and Automobile Liability ($200,000/$500,000/$20,000).

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act. It provides the minimum wage rates and fringe benefits required for various occupations employed in the specified geographic area (New York Counties of Livingston, Monroe, Ontario, Orleans, Wayne).

• Lists occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates "Fringe Benefits Required" which follow the occupational listing.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage).
• Details vacation and holiday pay provisions.
• Provides information on hazardous pay differentials and uniform allowances.
• Outlines the conformance process for unlisted classifications.

This document is crucial for any bidder on a federal contract that falls under the Service Contract Act within the specified geographic area. It establishes the minimum labor costs that must be factored into proposals, ensuring compliance with federal wage and benefit requirements for service employees.

Presolicitation Notice

This notice indicates the Department of Veterans Affairs, Network Contracting Office (NCO) 2, Buffalo, New York intends to solicit quotes for preservation services for the historic Bicentennial tree at the Canandaigua Veterans Medical Center (VAMC) in Canandaigua, NY.

• Preservation services for the historic Bicentennial tree.

• The VA anticipates issuing a Request for Quotation (RFQ) on or about February 25, 2026.

• The solicitation will be posted on SAM.gov.

• Interested contractors are responsible for downloading the solicitation and any amendments from SAM.gov.

• No hard copies will be made available.

• The solicitation will provide instructions for quote submission.

• Perspective offerors must be registered in Systems for Award Management (SAM) at the time of quote submission.

• NAICS Code: 561730 – Landscaping Services.

• Small Business Size Standard: $9.5 Million.

• The solicitation will be unrestricted open market.

• All responsible businesses under the identified NAICS may submit quotes.

• Questions concerning this announcement should be directed via email to Jamie Boyar at Jamie.Boyar@va.gov.

• Telephone requests for information or questions will NOT be accepted.

• The subject line of the email must include: RFQ no. 36C24226Q0322.

• Department of Veterans Affairs, Network Contracting Office (NCO) 2, 3495 Bailey Avenue, Building 3, Buffalo, NY 14215.