F103--HVAC Cooling Towers Testing and Maintenance

SOL #: 36C26126Q0576Solicitation

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

261-NETWORK CONTRACT OFFICE 21 (36C261)

MATHER, CA, 95655, United States

Place of Performance

Place of performance not available

NAICS

Testing Laboratories and Services (541380)

PSC

Water Quality Support Services (F103)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/f7d11898e82b4669ac16d017023131a4/view

Timeline

Posted

Apr 23, 2026

Last Updated

Apr 23, 2026

Submission Deadline

May 19, 2026, 10:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA), Network Contract Office 21, has issued a Solicitation (36C26126Q0576) for HVAC Cooling Towers Testing and Maintenance Services for the VA Palo Alto Health Care System (VAPAHCS), covering facilities in Palo Alto, Menlo Park, and Livermore. This is a Firm-Fixed-Price contract with an estimated value of $19 Million. Proposals are due May 19, 2026, at 3:00 PM PDT.

Scope of Work

The contractor will provide comprehensive services including:

Weekly testing and chemical balancing for all cooling towers.
Monthly testing and chemical balancing for heating hot water (HHW), processed chilled water (PCHW), and chilled water (CHW) loops.
Monthly, quarterly, and annual preventative maintenance for cooling towers.
Unscheduled/emergency maintenance and repair for cooling towers and limited maintenance for closed-loop water systems.
Semi-annual cleaning of cooling towers.
Compliance with VA, manufacturer, and industry standards for water treatment and maintenance.
Provision of all necessary labor, parts, materials, tools, and transportation.

Contract & Timeline

Contract Type: Firm-Fixed-Price
Solicitation Number: 36C26126Q0576
Estimated Value: $19,000,000
NAICS Code: 541380 (Testing Laboratories and Services)
Period of Performance: Base period from September 1, 2026, to August 31, 2027, with four 1-year option periods.
Response Due: May 19, 2026, 3:00 PM PDT
Published Date: April 23, 2026

Eligibility & Evaluation

Set-Aside: This acquisition is unrestricted.
Evaluation Factors: Comparative evaluation based on Technical Submission, Past Performance, and Price.
Offerors must be registered in SAM and possess a UEI number.

Key Documents & Requirements

Bidders must review several critical attachments:

Wage Determinations: Specific wage determinations for Santa Clara, San Mateo/San Francisco, and Alameda/Contra Costa Counties (Attachments 5, 6, 7) are provided, outlining minimum wage rates and fringe benefits under the Service Contract Act. These are crucial for accurate proposal pricing.
VA Standards & SOPs: Attachments detail VA's Standard Operating Procedures (SOPs) for preventing Legionella disease and scald injury (SOP 138-21-05), HVAC water treatment (SOP 138-21-31), and the Engineering Standard ES-2019-001 for Cooling Tower Water Systems. VHA Directive 1061.4, concerning Legionella prevention, is also included. These documents define mandatory technical and operational standards for VHA facilities, which contractors must adhere to.

Important Dates & Actions

Questions Due: May 12, 2026, 1:00 PM PST.
Site Visits: Scheduled for May 6 and May 7, 2026. RSVP required by May 1, 2026. Attendance is encouraged.
Submission Method: Electronic via email to Timothy.smith9de3@va.gov.
Offerors must complete and sign VAAR Clause 852.219-75 (Limitations on Subcontracting).