F103--New Base + 4 Service Agreement for SPS RO_DI Water System Sources Sought
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting a Sources Sought to identify qualified firms capable of providing preventative maintenance services for the Reverse Osmosis/Deionizing (RO/DI) System in the Sterile Processing Department at the Huntington VAMC, WV. This effort aims to ensure proper system function and prevent bacterial growth. Responses are due March 20, 2026.
Scope of Work
The contractor will provide all parts, labor, equipment, materials, and supervision for comprehensive maintenance. Key tasks include:
- Monthly: System flow, chemistry, and pressure checks; anti-scalant pump/solution tank maintenance; replacement of ChlorPlus Carbon Filter Cartridges (2) and 50 Micron prefilter/post filter cartridges (1).
- Quarterly: DI Regeneration (2).
- Annually: Replacement of Absolute Endotoxin Filter Cartridges (4), ultraviolet unit bulb (1), Peracidin Disinfectant Concentrate (4 quarts), and provision of Residual Chlorine Test Strips (6 bottles) and Renal Check Test Strips (6 bottles).
- Support and resolve all RO/DI system issues to maintain passing test results and promptly triage mechanical issues, notifying VA personnel if out of scope.
Contract & Timeline
- Type: Sources Sought / Market Research
- Duration: Anticipated 5-year contract (May 12, 2026 – May 11, 2031)
- Set-Aside: None specified
- Response Due: March 20, 2026, 3:00 PM EST
- Published: March 4, 2026
- Place of Performance: Department of Veterans Affairs, Huntington VAMC, 1540 Spring Valley Dr., Huntington WV 25704
Evaluation
This notice is for market research purposes to identify potential sources. Responses will inform future acquisition strategies.
Additional Notes
Contractor personnel must be knowledgeable of industry standards, provide a "Competent Person" on-site meeting OSHA guidelines, and adhere to VA security requirements (ID badges), safety protocols, and facility policies (e.g., smoke-free, parking). The contractor is responsible for furnishing all materials and verifying site dimensions before work.