F103--New Base + 4 Service Agreement for SPS RO_DI Water System REQUEST FOR QUOTE HUNTINGTON VAMC WV.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Huntington VAMC in Huntington, WV, is seeking quotes for a Firm Fixed-Price contract for preventative maintenance services on its Reverse Osmosis/Deionizing (RO/DI) Water System in Sterile Processing. This Total Small Business Set-Aside opportunity is for a 5-year period, ensuring the system's proper function and preventing bacterial growth. Formal quotes are due by April 24, 2026, at 11:00 AM EDT.
Scope of Work
The selected vendor will provide all parts, labor, equipment, material, and supervision for comprehensive RO/DI system maintenance. Key tasks include:
- Monthly: Perform preventive maintenance procedures (checking system flow, chemistry, pressure, anti-scalant pump/solution tank, updating tags), replace two ChlorPlus Carbon Filter Cartridges, and replace one 50 Micron prefilter/5 micro post filter.
- Quarterly: Replace two DI Regeneration Certificates, Ultra Pure.
- Annually: Replace four Absolute Endotoxin Filter Cartridges (0.2 Micron), one ultraviolet unit bulb (VIQUA Model#VP600M), four 1-quart containers of Peracidin Disinfectant Concentrate, six bottles of 100 Residual Chlorine Test Strips, and six bottles of 100 Renal Check, Residual Peroxide Test Strips (Low Level).
- Ongoing Support: Support and resolve all RO/DI system issues to ensure and maintain passing test results required by the VA Sterile Processing Department. Promptly triage mechanical issues and notify VA personnel if out of contract scope.
Contract & Timeline
- Contract Type: Firm Fixed-Price
- Duration: 5-year contract, consisting of a Base Year (estimated 5/12/26 - 5/11/27) and four Option Years.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 221310 (Water Supply and Irrigation Systems)
- Size Standard: $41 Million
- Questions Due: April 11, 2026
- Formal Quotes Due: April 24, 2026, 11:00 AM EDT
- Published Date: April 1, 2026
Evaluation
Award will be based on a combination of Technical factors (Approach, Capability, Experience), Past Performance, and Price. Technical and Past Performance combined are considered equal to Price. Offerors must demonstrate 3-5 years of experience in maintaining, repairing, and installing SPS RO/DI systems.
Additional Notes
This is a Combined Synopsis/Solicitation (Request for Quote). Offers must be submitted electronically. The Contracting Officer is William Chris Galletta, reachable at William.Galletta@va.gov.