F103--VAMHCS WATER CHEMICAL SUPPLY & SUPPORT CONTRACT 5 Year (Base plus 4 Option Years) PPVAMC, BAVAMC, LRVAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), NCO 5, is conducting a Sources Sought/RFI (36C24526Q0448) to identify qualified entities for a VAMHCS Water Chemical Supply & Support Contract. This 5-year contract (base plus 4 option years) will provide chemicals and support for HVAC equipment, Legionella prevention, and water treatment at Perry Point VAMC, Baltimore VAMC, and Loch Raven VAMC. Responses are due by April 24, 2026, at 11:00 AM EST.
Scope of Work
This new contract effort is holistic, serving the distinct needs of three major VAMHCS sites:
- Perry Point VAMC: Requires chemical water treatment for boiler and cooling tower systems, including specific formulations (e.g., advanced polymer treatment, oxidizing/non-oxidizing biocides), bulk/neat delivery, and extensive Legionella testing (36 tests annually). Compliance with ASHRAE, OSHA, CDC, and CTI standards is mandatory. Contractor qualifications are stringent, requiring 20+ years of experience, ISO-9000 certification, a staffed laboratory with Ph.D. chemists, degreed field personnel with 20+ years of experience, and specific certifications (OSHA 30/40 Hour, Walchem factory certification). The contractor must also provide 24/7 emergency response, operator training, and detailed monthly reporting.
- Baltimore VAMC: Requires routine water treatment and testing services for three air-cooled towers (open loop) and two closed-loop systems (heating and chilled water). Services include chemical application, inspection/adjustment of water treatment equipment, water sample analysis, and Legionella testing (twice annually). The vendor must provide real-time data access and maintain specific chemical concentrations to minimize biological growth, corrosion, and mineral buildup. Training for VA staff on cooling tower operations, chemical handling, and testing is also required.
- Loch Raven VAMC: Needs are currently To Be Determined (TBD).
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Duration: 5 Years (Base plus 4 Option Years)
- Set-Aside: None specified
- Response Due: April 24, 2026, 11:00 AM EST
- Published: April 14, 2026
- Product Service Code: F103 (Water Quality Support Services)
Submission Requirements
Interested entities must submit the following via email to William.Galletta@va.gov:
- Business name (including Unique Entity ID).
- Business type and socio-economic status.
- Point of contact (name, telephone, email).
- Capability statement and summary of previous experience, especially with VHA or similar facilities.
- Available contract vehicles (e.g., GSA FSS) and applicable NAICS.
- Brief summary of services your company can/cannot provide.
- Certifications/licenses for local requirements.
- Confirmation of capability to meet performance requirements and comply with subcontracting limitations, including intent to self-perform or subcontract and how compliance will be ensured.
Additional Notes
This RFI is for market research purposes to determine industry capabilities. It does not constitute a solicitation or guarantee a future award. The detailed requirements for Perry Point and Baltimore VAMCs include specific chemical parameters, testing frequencies, and reporting protocols.