F108--32C24126Q0324 Bedford Radiation Decommissioning

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, prepared in accordance with FAR subpart 12.6. The Department of Veterans Affairs Network Contracting Office 1 (NCO 1) is seeking services for the Bedford Radiation Decommissioning. This announcement serves as the only solicitation, and quotes are requested.

The specific services required are detailed in the attached Statement of Work (SOW). Bidders should refer to the SOW for comprehensive details.

• Contracting Office: Department of Veterans Affairs, Network Contracting Office 1 (NCO 1), Augusta, ME 04330.

• Place of Performance: VA Bedford Health Care System, 200 Spring Road, Bedford MA 01730, USA.

• Product Service Code: F108

• NAICS Code: 562910 (Size Standard: $25 million)

• Response Date/Time: May 11, 2026, 3:00 PM Eastern Time, New York, USA.

• Submission Instructions: Follow instructions in FAR 52.212-1. Refer to Section E (52.212-2) for evaluation criteria. Pricing details are in Section B.3.

• Registration: Vendors must be registered in SAM.gov and VetCert (sba.gov). For VA contracts, vendors must be verified by the SBA and vendorized by completing Form 10091 at https://www.cep.fsc.va.gov/.

• Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) / Veteran-Owned Small Business (VOSB).

• Veteran's First Contracting Program: Vendors claiming Small Business status must be verified by the SBA.

• This solicitation is a Request for Quotations (RFQ).

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular 2025-06.

• Interested parties should register on the SAM.gov interested vendors list.

• Monitor SAM.gov for any amendments.

• Contact Pamela L. Parham (pamela.parham3@va.gov) with questions.

• Attached documents include: Combined Synopsis Solicitation Commercial Products and Commercial Services_36C24126Q0324 Radiation Decommissioning and Bedford_building_diagrams.

Form / Attachment / Pricing Sheet

This document contains building diagrams for Building 17 (Basement, First, and Second Floors), Building 18 (Second Floor), Building 70 (Second Floor), Building 3 (Warehouse), and Building 79 (Radioactive Waste Storage).

• Floor plans detailing room layouts, room numbers, and designations (e.g., Laboratory, Office, Storage, Cold Room, Darkroom).
• Symbols key indicating features such as Keycard Access, Exit Alarm, Radioactive Use Area (R), Radioactive Disposal Sink (S), and Radioactive Waste or Storage Area (RW).
• Approximate scales for each diagram.

These diagrams provide critical spatial information about the facilities where work may be performed. Bidders can use this information to understand the layout, potential hazards (e.g., radioactive use areas), access controls, and storage locations relevant to the opportunity. This is particularly important for opportunities involving laboratory work, hazardous materials, or facility modifications.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for Radiological Decommissioning of 20 rooms (approximately 6,300 sq ft) in Buildings 17, 18, 70, and 79 at the VA Bedford Health Care System. The procurement is a Firm-Fixed Price Purchase Order.

• Perform a Radiological Final Status Survey in accordance with MARSSIM.

• Review historical site assessment and existing conditions.

• Analyze room/area data, including installed equipment, furniture, and suspect hazardous/radiological materials.

• Provide raw lab results.

• Remove radioactive waste from Building 79.

• Develop and execute a Final Status Survey Plan.

• Survey and sample affected and unaffected areas, including drains, floors, walls, cabinets, fume hoods, sinks, and storage locations.

• Survey equipment such as microfuges and liquid scintillation counters.

• Provide all necessary instrumentation, calibrated to NIST standards.

• Document all data in a Final Status Survey Report (FSSR) acceptable to the NRC/NHPP.

• Collect, store, and remove hazardous waste (radioactive and non-radioactive).

• Comply with all federal, state, and local regulations, including Nuclear Regulatory Commission (NRC) or Commonwealth of Massachusetts licensing requirements.

• Adhere to interim life safety plans, infection control measures, and egress plans.

• Coordinate utility shutdowns with the Contracting Officer's Representative (COR).

• Provide a quality control plan.

• Provide a decommissioning project plan and schedule.

• Provide a restoration plan.

• Provide demobilization services.

• Contract Type: Firm-Fixed Price Purchase Order.

• Period of Performance: Anticipated duration of up to three weeks (contiguous or non-contiguous).

• Submission Requirements: Quotes must include Price, Technical capabilities (demonstrating experience and approach via a capabilities statement, decommissioning project plan, FSS plan, FSSR, restoration plan, and demobilization), and Past Performance (3 references).

• Evaluation Factors: Technical/Quality, Past Performance, Veterans Involvement (SDVOSB/VOSB status), and Price.

• Award Basis: Comparative evaluation to determine the quote most favorable to the Government.

• Submission Deadline: May 11, 2026, 3:00 PM EST.

• Questions Deadline: May 7, 2026, 12:00 PM EST.

• This solicitation is set-aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) / Veteran-Owned Small Businesses (VOSB).

• NAICS Code: 562910 (Remediation Services) with a size standard of $25 million.

• Offerors must be registered and certified in the SBA DSBS database.

• All quotes must be sent to Pamela L. Parham at pamela.parham3@va.gov.

• Offerors must be registered in SAM.gov.

• The document references attachments for Bedford Building Diagrams.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a complete Radiological Final Status Survey for approximately 6,300 square feet across Buildings 17, 18, 70, and 79 at the VA Bedford Health Care System (VABHCS) to support future demolition or redevelopment efforts.

• Review Historical Site Assessment.

• Analyze room/area physical data, including dimensions, existing equipment, furniture, and documentation of suspect radiological and hazardous materials (e.g., asbestos, mercury).

• Provide raw lab results.

• Remove radioactive waste from Building 79.

• Develop and execute a Final Status Survey Plan in accordance with MARSSIM requirements, including systematic and biased radiological survey data collection in potential residual radioactive material locations (drains, floors, walls, cabinets, fume hoods, benches, sinks, storage areas).

• Survey and analyze equipment such as microfuges and liquid scintillation counters.

• Provide all necessary instrumentation for surveys and measurements, calibrated to NIST traceable sources.

• Document all data and findings in a Final Status Survey Report (FSSR) acceptable to the Nuclear Regulatory Commission/National Health Physics Program.

• Collect, store, and remove any generated hazardous waste (radioactive and non-radioactive).

• All work must comply with federal, state, and local regulations, and referenced standards.

• Instrumentation must be calibrated annually with NIST traceable sources.

• Functional checks of instrumentation performed daily.

• FSSR must meet regulatory guidance criteria.

• Location: Buildings 17, 18, 70, and 79 at VA Bedford Health Care System, 200 Springs Rd., Bedford, MA 01730.

• Duration: Anticipated three weeks (contiguous or non-contiguous).

• Contractor and subcontractors must be licensed by the Nuclear Regulatory Commission or the Commonwealth of Massachusetts for decommissioning work involving radioactive materials.

• Contractor must follow interim life safety plans, infection control measures, and egress plans.

• Contractor must coordinate all utility shutdowns with the COR.

• Contractor personnel require background checks and VA ID badges.

• Contractor must provide lock boxes and security measures for safeguarding property.

• Contractor must provide marked-up as-built drawings.

• Contractor must comply with VA design guides, manuals, and IT standards.

• Contractor must provide a detailed project schedule and schedule of values.

• Contractor must attend weekly project coordination meetings and provide minutes/agendas.

• Contractor must submit shop drawings, schedules, literature, and certificates electronically.

• Contractor must adhere to VAAR 852.252-75, Security Requirements for Unclassified Information Technology Resources.

• Work generally performed between 8:00 AM and 4:30 PM, Monday-Friday, unless otherwise approved. Coordination required for activities impacting facility operations.

Sources Sought Notice

This notice is issued to identify potential sources for a future requirement related to the "Bedford Radiation Decommissioning" at the VA Bedford Health Care System, Bedford, MA. It is for information and planning purposes only and does not constitute a solicitation. The government may use the information gathered to determine if a solicitation will be issued.

The specific services required are for "Bedford Radiation Decommissioning." A draft Statement of Work (SOW) is attached to this notice.

• The government intends to award a single contract.

• No contract details such as type, period of performance, or estimated value are provided in this notice.

• Responses to this Sources Sought Notice should be emailed to pamela.parham3@va.gov.

• The subject line must be "36C24126Q0324, Radiation Decommissioning."

• Responses must be received no later than March 18, 2026, 12:00 PM EST.

• All expenses associated with responding are the responsibility of the responder.

• The government is under no obligation to acknowledge receipt or provide feedback.

• Prospective firms must be registered in SAM (www.sam.gov).

• Firms claiming Small Business status must be verified by the Small Business Administration (SBA) via VetCert.

• Vendors must be "vendorized" by completing Form 10091 at https://www.cep.fsc.va.gov/ to qualify for a VA contract.

• This is a Sources Sought notice, not a solicitation. There is no solicitation available at this time.

• Vendors are responsible for monitoring SAM.gov for any amendments.

• All information received will be treated as proprietary.