F108--Bedford Radiation Decommissioning

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a complete Radiological Final Status Survey for approximately 6,300 square feet across Buildings 17, 18, 70, and 79 at the VA Bedford Health Care System (VABHCS) to support future demolition or redevelopment efforts.

• Review Historical Site Assessment.

• Analyze room/area physical data, including dimensions, existing equipment, furniture, and documentation of suspect radiological and hazardous materials (e.g., asbestos, mercury).

• Provide raw lab results.

• Remove radioactive waste from Building 79.

• Develop and execute a Final Status Survey Plan in accordance with MARSSIM requirements, including systematic and biased radiological survey data collection in potential residual radioactive material locations (drains, floors, walls, cabinets, fume hoods, benches, sinks, storage areas).

• Survey and analyze equipment such as microfuges and liquid scintillation counters.

• Provide all necessary instrumentation for surveys and measurements, calibrated to NIST traceable sources.

• Document all data and findings in a Final Status Survey Report (FSSR) acceptable to the Nuclear Regulatory Commission/National Health Physics Program.

• Collect, store, and remove any generated hazardous waste (radioactive and non-radioactive).

• All work must comply with federal, state, and local regulations, and referenced standards.

• Instrumentation must be calibrated annually with NIST traceable sources.

• Functional checks of instrumentation performed daily.

• FSSR must meet regulatory guidance criteria.

• Location: Buildings 17, 18, 70, and 79 at VA Bedford Health Care System, 200 Springs Rd., Bedford, MA 01730.

• Duration: Anticipated three weeks (contiguous or non-contiguous).

• Contractor and subcontractors must be licensed by the Nuclear Regulatory Commission or the Commonwealth of Massachusetts for decommissioning work involving radioactive materials.

• Contractor must follow interim life safety plans, infection control measures, and egress plans.

• Contractor must coordinate all utility shutdowns with the COR.

• Contractor personnel require background checks and VA ID badges.

• Contractor must provide lock boxes and security measures for safeguarding property.

• Contractor must provide marked-up as-built drawings.

• Contractor must comply with VA design guides, manuals, and IT standards.

• Contractor must provide a detailed project schedule and schedule of values.

• Contractor must attend weekly project coordination meetings and provide minutes/agendas.

• Contractor must submit shop drawings, schedules, literature, and certificates electronically.

• Contractor must adhere to VAAR 852.252-75, Security Requirements for Unclassified Information Technology Resources.

• Work generally performed between 8:00 AM and 4:30 PM, Monday-Friday, unless otherwise approved. Coordination required for activities impacting facility operations.

Sources Sought Notice

This notice is issued to identify potential sources for a future requirement related to the "Bedford Radiation Decommissioning" at the VA Bedford Health Care System, Bedford, MA. It is for information and planning purposes only and does not constitute a solicitation. The government may use the information gathered to determine if a solicitation will be issued.

The specific services required are for "Bedford Radiation Decommissioning." A draft Statement of Work (SOW) is attached to this notice.

• The government intends to award a single contract.

• No contract details such as type, period of performance, or estimated value are provided in this notice.

• Responses to this Sources Sought Notice should be emailed to pamela.parham3@va.gov.

• The subject line must be "36C24126Q0324, Radiation Decommissioning."

• Responses must be received no later than March 18, 2026, 12:00 PM EST.

• All expenses associated with responding are the responsibility of the responder.

• The government is under no obligation to acknowledge receipt or provide feedback.

• Prospective firms must be registered in SAM (www.sam.gov).

• Firms claiming Small Business status must be verified by the Small Business Administration (SBA) via VetCert.

• Vendors must be "vendorized" by completing Form 10091 at https://www.cep.fsc.va.gov/ to qualify for a VA contract.

• This is a Sources Sought notice, not a solicitation. There is no solicitation available at this time.

• Vendors are responsible for monitoring SAM.gov for any amendments.

• All information received will be treated as proprietary.