F110--36C25926Q0424 0002| Request for Quote on Spill Prevention, Countermeasures and Control (SPCC) Plan Update for Rocky Mountain Regional VA Medical Center SDVOSB set-aside

Amendment / Modification

• This amendment (0001) to Solicitation 36C25926Q0424 adds the EO Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors Deviation APR 2026."

• The response date has been changed to May 05, 2026, at 12:00 PM Mountain Time (Denver, USA).

• EO Clause 52.222-90 Addressing DEI Discrimination by Federal Contractors Deviation APR 2026 (attached).

• Questions and Answers update (attached).

• The proposal response deadline has been extended to May 05, 2026, 12:00 PM Mountain Time.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the Spill Prevention, Countermeasures and Control (SPCC) Plan Update for the Rocky Mountain Regional VA Medical Center (RMRVAMC).

• Training Requirement: The VA has confirmed that formal training courses are not required for this update, and therefore, no students will participate.
• Site Diagrams: Existing site diagrams are already included within the SPCC documentation. PDF copies will not be provided separately.
• CAD Drawings: Updates to existing CAD drawings are required. Updates cannot be made on PDF versions as they lack the necessary clarity.
• Contractor Location: The firm must be located within the State of Colorado. This is a mandatory requirement for technical updates to ensure timely, in-person reporting to the State of Colorado’s Department of Oil and Public Safety, if needed.
• Plan Update Method: The plan should be updated using the previous/current template, which is compliant with Colorado and EPA requirements, rather than a full redevelopment.
• Last Update: The plan was last updated in 2023.
• Existing SPCC Details: The solicitation already contains details on oil storage containers and approximate total oil capacity. The RMRVAMC has 25 oil-containing tanks with a total approximate volume of 206,000 gallons. The existing SPCC is preferred for consistency.
• Out-of-State Firms: Out-of-state entities cannot be awarded the contract, even with a Colorado PE Stamp. Previous issues with out-of-state firms included an inability to be present to verify updates based on specific, technical Colorado requirements and lessons learned from past incidents, leading to errors that the VA had to identify.

These clarifications confirm that training is not a deliverable, emphasize the need for Colorado-based engineering firms, and specify the method for updating CAD drawings and the SPCC plan itself. Bidders should ensure they meet the Colorado location requirement.

Other / Unclassified

This document is a clause titled "52.222-90 Addressing DEI Discrimination by Federal Contractors Deviation APR 2026". It outlines requirements for federal contractors regarding diversity, equity, and inclusion (DEI) activities.

• Prohibition of Racially Discriminatory DEI Activities: Contractors must not engage in DEI activities that involve disparate treatment based on race or ethnicity in recruitment, employment, contracting, program participation, or resource allocation.
• Information and Reporting: Contractors must provide information and reports as required by the Contracting Officer to ascertain compliance.
• Consequences of Noncompliance: Noncompliance may result in contract cancellation, termination, suspension, and ineligibility for future government contracts.
• Subcontractor Monitoring: Contractors must report any known or reasonably knowable subcontractor conduct that may violate this clause to the Contracting Officer and take remedial actions as directed.
• Reporting Lawsuits: Contractors must inform the Contracting Officer if a subcontractor sues the Contractor in a way that challenges the validity of this clause.
• Materiality: Compliance with this clause is considered material to the Government's payment decisions.
• Flow-Down Requirement: The substance of this clause must be included in subcontracts at any tier, except for those where delivery or performance is outside the United States.

Bidders should be aware of these requirements as they will be incorporated into the contract. Compliance with this clause is a material aspect of contract performance and may impact subcontractor relationships and reporting obligations. Failure to comply can have significant consequences, including contract termination and future ineligibility for government contracts.

Amendment / Modification

This document is Amendment 0001 to Solicitation 36C25926Q0424. It provides the Questions and Answers (Q&A) related to the solicitation.

This amendment primarily consists of the attached "Questions and Answers for SPCC Plan Update" document.

The due date for responses remains unchanged: May 01, 2026, at 12:00 PM Mountain Time (MT).

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding the Spill Prevention, Countermeasures and Control (SPCC) Plan Update for the Rocky Mountain Regional VA Medical Center.

• Training Requirement: The VA has clarified that formal training courses are not required for this update. No students will be participating, and training is not needed.
• Diagrams: Existing site diagrams are already included in the SPCC plan. PDF copies will not be provided separately.
• CAD Drawings: Updates to CAD drawings are required. Updates made solely on PDF versions are not acceptable due to a lack of clarity.
• Contractor Location: The firm performing mandatory technical updates must be a third-party registered professional engineering firm located within the State of Colorado. This is to ensure timely in-person reporting to the State of Colorado’s Department of Oil and Public Safety, if required, and to address issues encountered with out-of-state firms in the past.
• Plan Update Approach: The plan should be updated using the existing template, which is compliant with State of Colorado and EPA requirements, rather than a full redevelopment.
• Last Update: The plan was last updated in 2023.
• Existing SPCC Plan: The VA prefers to use the RMRVAMC’s already existing SPCC plan to assure consistency in format and content. Information regarding oil storage containers and capacity was previously provided in the solicitation.

These clarifications address key requirements, particularly regarding the necessity of a Colorado-based engineering firm and the handling of CAD drawings, which may influence bidder qualifications and proposal preparation.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #: 36C25926Q0424) for commercial items, seeking quotes for Reverse Osmosis Water System Maintenance and Service for the Rocky Mountain Regional VA Medical Center. The government anticipates awarding a firm-fixed-price contract. The government reserves the right to make no award.

• The primary service required is the update of a Spill Prevention, Countermeasures and Control (SPCC) Plan.

• Detailed requirements are outlined in the attached Performance Work Statement (PWS).

• Contract type: Firm-fixed-price.

• Period of performance: Not explicitly stated, but requires completion of the SPCC Plan Update.

• Questions Deadline: 4:00 PM MT, April 23, 2026 (submit in writing).

• Quote Submission Deadline: 12:00 PM MT, May 01, 2026, via email to lynn.lim@va.gov (4MB email limit).

• Submission Method: Email only; no hand-carried or faxed quotes accepted.

• Evaluation Factors:

  1. Technical capability or quality.
  2. Price.
  3. Past Performance.

• Award will be made on an "All or Nothing" basis.

• Offerors must complete the entire RFQ, including signing and dating.

• Submissions must include four volumes: Technical Capability, Price, Past Performance, and Completion of VAAR 852.219-75.

• This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• NAICS Code: 541620 (Environmental Consulting Services), Size Standard: $19.0 Million.

• SDVOSB/VOSB status must be VetCert verified in the SBA database at the time of quote submission and award.

• The solicitation incorporates FAR Part 12 and relevant FAR/VAAR clauses.

• Department of Labor Wage Determination 2015-5419 Revision Number 31 applies.

• Offerors are warned against contacting VA personnel other than the Contracting Officer and Contract Specialist.

Other / Unclassified

This document is a Service Contract Act Wage Determination (WD 2015-5419, Revision 31) for the state of Colorado, specifically for the counties of Adams, Arapahoe, Broomfield, Clear Creek, Denver, Douglas, Elbert, Gilpin, Jefferson, and Park. It lists various occupational codes, titles, and their corresponding minimum hourly wage rates and required fringe benefits.

This wage determination is crucial for potential bidders on federal contracts in the specified geographic area that are subject to the Service Contract Act. It outlines the minimum wages and benefits that must be paid to employees performing work under such contracts. Bidders must consult this document to accurately estimate labor costs and ensure compliance with federal labor laws when preparing their proposals. It details rates for a wide range of occupations, from administrative and clerical roles to technical, health, and service occupations, as well as specific notes on Executive Orders related to paid sick leave and minimum wage adjustments.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contract Limitation: The contractor will not pay more than 50% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs.
• General Construction Contract Limitation: The contractor will not pay more than 85% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractor Limitation: The contractor will not pay more than 75% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs.
• Certification Requirement: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal.
• Penalties: False certifications may lead to criminal, civil, or administrative penalties, including prosecution under Title 18, United States Code, Section 1001.
• Compliance Verification: The VA may require documentation to verify compliance at any time during contract performance and upon completion.

This form is mandatory for all offerors. Failure to provide a completed and signed certification will result in the offer being deemed ineligible for evaluation and award. Bidders must understand and agree to the subcontracting limitations specific to the contract type (services, general construction, or special trade construction) to ensure compliance.

Statement of Work (SOW) / Performance Work Statement (PWS)

To update the existing Spill Prevention, Control and Countermeasure (SPCC) Plan and Oil Spill Control Plan (OSCP) appendix for the Eastern Colorado Health Care System (ECHCS) in Aurora, CO, to comply with federal and state regulations regarding oil pollution prevention.

• Update the current SPCC Plan and OSCP appendix.

• Provide guidance on site-specific procedures for handling petroleum products and oil spills.

• Include site analysis/evaluation, preventative measures, above-ground storage tank inspections, prevention training, spill prevention, control, and countermeasures requirements.

• Develop written procedures for piping layout, leak monitoring panel updates, and adding oil-containing equipment to the AST list.

• Identify applicable federal, state, local, and VA laws and regulations (including 40 CFR 109, 110, 112, 117, 280, 300; 44 CFR 302; 49 CFR 171-178; and Colorado Department of Oil and Public Safety Regulations).

• Perform a comprehensive field investigation and evaluation.

• Provide an updated SPCC Plan in EPA required format.

• Submit a detailed inventory of storage, handling, and transfer facilities with photographs and site drawings.

• 100% compliance with identified federal, state, local, and VA laws and regulations.

• Draft plan due 45 days after site survey; final plan due 5 work-days after receipt of comments.

• Final deliverables must be 95% defect-free.

• 100% compliance with records management and information security requirements.

• Period of Performance: June 27, 2026, to August 27, 2026 (60 days total).

• Place of Performance: Rocky Mountain Regional VA Medical Center, 1700 North Wheeling Street, Aurora CO 80045.

• Contractor must be a third-party registered professional engineering firm located within the State of Colorado.

• Contractor must comply with all records management and information security laws, regulations, and VA Directives.

• Contractor personnel must complete required VA training (Cyber Security Awareness, Rules of Behavior, Privacy Training).

• Deliverables include two (2) hard copies and two (2) digital copies (PDF and Word compatible) of the final SPCC Plan and OSCP appendix, along with updated site maps in hard copy and digital (AutoCAD compatible) formats.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for a Spill Prevention, Countermeasures and Control (SPCC) Plan Update for the Rocky Mountain Regional VA Medical Center. The solicitation is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• The primary deliverable is an updated SPCC Plan.

• Specific details regarding the requirements are found in the attached "PWS Spill Prevention Plan Update" document.

• The contract will be for services related to the SPCC Plan Update.

• Further details on contract type and period of performance are not explicitly stated in this synopsis but are expected within the full solicitation documents.

• Quotes are due by May 1, 2026, at 12:00 PM Mountain Time, Denver, USA.

• The contracting office is located at Department of Veterans Affairs, Network Contracting Office NCO 19, 6162 South Willow Drive, Suite 300, Greenwood Village CO 80111.

• This opportunity is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• The full requirement details are in the "Combined Synopsis-Solicitation on Spill Prevention, Countermeasures and Control (SPCC) Plan Update for Rocky Mountain Regional VA Medical Center."

• Additional referenced documents include: "Combine Synopsis SPCC Plan Update," "PWS Spill Prevention Plan Update," "VAAR 852 219 75 as of 26 Mar 2024 Services," and "Service Contract Act WD 2015 5419 Revision 31 December 03 2025."

• The Product Service Code (PSC) is F110 and the NAICS Code is 541620.