F999--Notice of No Award - Pond Restoration and Stewardship for the VA St. Louis Health Care System John Cochran and Jefferson Barracks Divisions.

Other / Unclassified

This document is a "Notice of No Award" for the "Pond Restoration and Stewardship" opportunity related to the VA St. Louis Health Care System (John Cochran and Jefferson Barracks Divisions).

This notice informs potential bidders that the solicitation (Solicitation Number: 36C25526Q0028) will not result in an award. Bidders should be aware that this opportunity is no longer active for award. The Contracting Office is Network Contracting Office (NCO) 15, located in Leavenworth, KS (ZIP Code: 66048). The Product Service Code is F999, and the NAICS Code is 562998. The Point of Contact is Contracting Officer Leslie Ross (leslie.ross2@va.gov).

Amendment / Modification

This amendment (Amendment 0003) to Solicitation 36C25526Q0028 serves to revise and reissue the solicitation and extend the due date.

• The due date for receipt of offers has been extended.

• The hour and date specified for receipt of Offers is extended to December 4, 2025, at 10:00 AM CST.

Form / Attachment / Pricing Sheet

This document provides information regarding Wage Determinations incorporated by reference for the USDOL Service Contract Act. It outlines how these wage determinations apply to the contract and provides instructions for accessing the full text.

• Wage Determination Table: Lists a specific wage determination (Number 2015-5075, Revision 30, dated 7/7/25) applicable to Franklin, Jefferson, Lincoln, St Charles, St Louis, St Louis City, and Warren counties in Missouri (MO).
• Notes:
  • FAR clause 52.222-41 is incorporated by reference.
  • Employees must be paid minimum monetary wages and fringe benefits as specified in the wage determination.
  • The contract incorporates wage determinations by reference, even if some counties are not explicitly listed.
  • Instructions are provided on how to access the full text of wage determinations electronically via SAM.gov.
  • Contractors must pay Service Contract Act wages for travel time to and from VA destinations.
  • Full text copies are available upon written request from the Contracting Officer.
  • FAR Clause 52.222-43 regarding price adjustments for wage increases is referenced.
  • New wage determinations will be issued with each task order.

This document is crucial for bidders to understand the minimum wage and fringe benefit requirements for service employees under the contract. It specifies the applicable wage determination and provides guidance on how to obtain detailed information, which is essential for accurate cost estimation and proposal preparation.

Amendment / Modification

This amendment (0002) to the solicitation 36C25526Q0028 provides the following updates:

• Updated Submission Instructions.

• Updated Questions and Answers.

• Provided Bio Pond Maps.

• Submission Instructions

• Questions and Answers

• Bio Pond Maps (new attachment)

Bidders should review the updated submission instructions and Q&A. The inclusion of Bio Pond Maps may also impact proposal preparation. The amendment does not explicitly state changes to proposal deadlines or evaluation factors, but bidders should confirm if these updates necessitate any adjustments to their offers.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Bio Pond Restoration and Stewardship opportunity at John Cochran and Jefferson Barracks VA Medical Centers.

• Offer Due Date: The offer due date has been extended to October 31, 2025.

• Q&A Date Extension: The Q&A submission deadline has been extended to October 27, 2025, at 10:00 am CT.

• Site Visit: A site visit is being scheduled, and the facility is working on locating maps of the ponds and areas requiring restoration.

• Technical Volumes: There is no page count expectation for the technical and past performance volumes.

• Task Orders: Individual Bulk Funded Task Orders will be issued for each ordering period. A separate task order will be issued for any unscheduled/emergency services.

• Initial Task Order: The initial task order will fund Ordering Period 1 and will be issued immediately after award.

• Stormwater Reports: All ponds requiring permits have MSD permit numbers.

• Site Visit for Maps: A site visit is being scheduled for contractors to view potential sites once maps are provided.

• Workmanship Warranty: The workmanship warranty for plants is normally for 1 year.

• Liquidated Damages: The liquidated damages amount for a data breach is $37.50 per affected individual.

• Light Wells: Service for light wells is 6 times a year, with specific maintenance requirements to be determined by the contractor.

• Perennial/Annual Plants: A listing of perennial and annual plants cannot be provided; a site visit is being scheduled.

• Subcontracting Plan: If a subcontracting plan is required, it will be reviewed in accordance with FAR 19.704 and VAAR Subpart 819.7.

• Technical Portion Redaction: Company names do not need to be redacted from the herbicide license in the technical portion.

• Scope of Work Clarifications: Bio Basins, foundation beds, and parking lot island beds at specified buildings are included in the scope of work. Trees within lawn areas are not included.

• Restoration/Emergency Work: The $15,000.00 annually for restoration or emergency work is an estimated amount for unscheduled/emergency line items and could be adjusted. These line items will only be used if an unscheduled/emergency service is required, and a separate task order will be issued. Restoration or emergency work is not applicable to pricing line items in the PWS; offerors should price only the actual work required.

• The Q&A submission deadline and the offer due date have been extended.

• Clarifications have been provided on various aspects of the solicitation, including task order issuance, site visits, and specific requirements.

Form / Attachment / Pricing Sheet

This document contains site plans and building schedules for the John Cochran Division and Jefferson Barracks campuses of the VA St. Louis Health Care System. It is intended to provide an overview of the facility layouts, building numbers, and specific areas related to stormwater management, including bio-retention ponds.

• Campus Site Plans: Detailed maps illustrating the layout of both the John Cochran and Jefferson Barracks campuses.
• Building Schedules: Lists of buildings with their corresponding numbers and functions for each campus.
• Stormwater Management Information: Identification and location of bio-retention ponds, drains, and channels within the campuses, along with associated permit numbers and descriptions.
• Contract Documents: Includes project title, location, project number (36C255-20-AP-1558), drawing numbers, and dates.

This document provides essential geographical and infrastructural context for potential bidders. It helps in understanding the physical environment of the VA St. Louis Health Care System campuses, particularly concerning the "JC & JB Bio-Retention Pond Restoration and Stewardship" project. Bidders can use this information to visualize the project's location, surrounding facilities, and the scope of stormwater management infrastructure relevant to the opportunity.

Solicitation / RFP / RFQ

This document provides submission instructions for an unspecified solicitation, outlining the format and content required for proposals. It emphasizes strict adherence to instructions to avoid elimination or non-responsive determinations.

Offers must be submitted in two parts:

• Price Response: Includes a signed SF 1449 and completed price schedule(s). No pricing information should be included in the technical section.
• Non-Price Response: Addresses evaluation factors and includes technical and past performance information.

Offerors must hold prices firm for 90 calendar days from the specified offer receipt date.

• Submission Method: Via email to leslie.ross2@va.gov by the due date and time.
• Format: Two parts (price and non-price).
• Technical Section: Must be typed with no identifying company marks. It should include illustrations/evidence of capability and a copy of the Missouri Department of Agriculture Certified Applicator license (which may contain identifying information and does not need redaction).
• Past Performance: Provide no more than three contracts/agreements from the last three years related to stormwater BMPs and bio-retention basin stewardship. For each, include project title, contract number/duration, contracting activity, customer contact information, and a brief summary of services, challenges, solutions, and results. The government may review CPARS and other sources.
• Price Response Details: Signed SF 1449 (blocks 17a/b, 30a/b/c), completed Price Schedule CLIN 0001-4002 (no blank CLINs), acknowledgement of amendments, and completed FAR 52.212-3 Offeror Representations and Certifications.

Not specified in this document.

• Pricing information found in the technical section may result in a non-responsive quote.
• The government may use additional past performance information beyond what is submitted.
• Offerors without past performance records will not be evaluated favorably or unfavorably on that factor.
• Ensure amendments are signed by the same official authorized to sign the SF-1449.

Attachment / Form

This document is Attachment 1, a Sample Quality Assurance Monitoring Form, referenced within the Quality Assurance Surveillance Plan (QASP). It is designed to be used by the government representative (COR) to document their assessment of the contractor's performance.

• Fields for Contract #, Contractor, Service or Standard, and Survey Period.
• Options to select the Surveillance Method (Periodic Inspection, Customer Complaint, Review of documents).
• Options to select the Level of Surveillance (Monthly, Quarterly, As needed).
• Fields to record the Percentage of Items Sampled, Observed Service Provider Performance Measurement Rate, and analysis of results.
• Checkboxes for whether the Service Provider's Performance Meets or Does Not Meet Standards.
• A narrative section for describing performance during the survey period.
• Fields for the preparer's name and date.

While this is a government form, understanding its structure and the data it collects provides insight into how the government will monitor and evaluate contractor performance against the requirements outlined in the PWS and QASP. Bidders can use this to anticipate performance metrics and reporting expectations.

Amendment / Modification

This amendment (0001) to solicitation 36C25526Q0028 makes several changes:

• Extends the solicitation response date to October 31, 2025, at 10:00 AM CT.

• Schedules a site visit for September 24, 2025, at 0900, with information attached.

• Incorporates provision 52.237-1, Site Visit.

• Updates the Quality Assurance Surveillance Plan (QASP) to include an Acceptance Quality Level (AQL) Summary Table.

• Modifies the Period of Performance dates for Ordering Periods 1 through 5.

• Extends the Questions & Answers (Q&A) deadline to October 27, 2025, at 10:00 AM CT. Any new questions received due to this extension will be posted by October 29, 2025, at 10:00 AM CT.

• Provides the Government's responses to previously received questions.

• Solicitation response date

• Site visit details (new provision and information)

• Quality Assurance Surveillance Plan (QASP)

• Period of Performance dates

• Q&A deadline

• Specific questions and answers

• The proposal submission deadline has been extended.

• Offerors are urged to attend the site visit.

• Bidders have an extended period to submit questions.

Other / Unclassified

This document provides information regarding a site visit for an upcoming solicitation. It outlines two locations for the site visit, both scheduled for October 24, 2025. The first is at Jefferson Barracks, meeting at Bldg 57 Rm 1A109B at 0900, with James Hillis as the POC. The second is at John Cochran, meeting at B14 immediately following the Jefferson Barracks visit, also with James Hillis as the POC. The document states these are the only site visits and no other arrangements will be made. It also clarifies that vendor questions will not be answered during the site visit itself.

This information is crucial for potential bidders to understand the logistics of surveying the work areas. It specifies dates, times, meeting locations, and points of contact for the site visit. Bidders should note that this is the sole opportunity for site visits and that questions should be submitted separately according to the solicitation's instructions, with a deadline of October 27, 2025, at 10:00 a.m. CT, to Leslie.ross2@va.gov.

Solicitation / RFP / RFQ

This solicitation seeks proposals for the restoration and stewardship of numerous ponds located at the VA St. Louis Health Care System, John Cochran and Jefferson Barracks divisions. The government intends to award a single-award Indefinite Delivery Indefinite Quantity (IDIQ) five-year contract. Individual task orders will be issued by the Network Contracting Office (NCO) 15.

• Restoration: Includes tasks and materials to bring identified areas up to St. Louis Metropolitan Sewer District (MSD) specifications. Specific tasks include removal of weedy herbaceous, invasive, and woody species, and removal of silt, trash, and debris.

• Stewardship: Includes general maintenance, weed control (herbicide application, hand-pulling), debris and trash removal, mulch cultivation, sediment removal, pruning, and inspection/flushing of underdrain cleanouts.

• Special Requirements: Personnel must be PIV registered. A Field Report must be submitted to the COR upon completion of work. All herbicide applications must be done by a licensed Missouri Department of Agriculture Certified Applicator. Contractors must have documented experience (3-years) in stormwater Best Management Practices (BMPs) and bio-retention basin stewardship.

• Contract Type: Single-award IDIQ, five-year contract.

• Period of Performance: The contract will be effective from 11-01-2025 through 10-31-2030.

• Guaranteed Minimum: $100,000.00

• Contract Ceiling: $900,000.00

• Questions Deadline: October 15, 2025, 10:00 a.m. CST.

• Submission Method: Via email to leslie.ross2@va.gov.

• Submission Format: Offers must be submitted in two parts: 1) Price Response (SF 1449 and Price Schedule) and 2) Non-Price Response (Technical and Past Performance).

• Evaluation Factors: Technical, Past Performance, and Price. All factors are equal in comparative evaluation.

• Proposal Due Date: October 21, 2025, 10:00 a.m. CDT.

• This acquisition is UNRESTRICTED.

• NAICS Code: 562998

• Size Standard: $16.5 Million

• Offerors must refer to Addendum to FAR 52.212-1 for additional instructions.

• Attachment A (Schedule and Areas Covered) and Attachment B (Field Report) are referenced.