FA485526Q0034 - Automated Under-Vehicle Inspection System

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial products or services for an Automated Under-Vehicle Inspection System (UVIS). The 27th Special Operations Security Forces Squadron at Cannon AFB, NM requires a system capable of continuously inspecting the undercarriage of vehicles entering a controlled access point. The system must provide high-resolution imaging, automated anomaly detection, and real-time operator alerts. This announcement constitutes the only solicitation; no separate written solicitation will be issued.

• A fully functional, operationally ready Under-Vehicle Inspection System (UVIS).

• The system must meet all performance requirements detailed in Attachment 1: Performance Work Statement (PWS).

• Delivery of items is required within 30 days after receipt of order.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Delivery within 30 days after receipt of order.

• Place of Performance/Delivery: 122 East Cochran Ave, Cannon AFB, NM 88103-5331.

• FOB Point: Destination.

• Response Deadline: 10 June 2026, prior to 3:00 PM, Mountain Time.

• Questions Deadline: 3 June 2026, prior to 12:00 PM, Mountain Time.

• Offers must be submitted in writing to the Points of Contact listed.

• Required documents for submission include: Quotation/Proposal conforming to Attachment 1, completed Pricing Worksheet (Attachment 2), completed Offeror Information & Certification (Attachment 3), and completed Conflict of Interest Statement (Attachment 4).

• Evaluation will be based on Technical (Acceptable/Unacceptable) and Past Performance (Acceptable/Unacceptable) factors, in addition to Price.

• The Government intends to award a contract without discussions, based on the offeror's best terms.

• Set-Aside: Total Small Business Set-Aside.

• NAICS Code: 334290 - Other Communications Equipment Manufacturing.

• Size Standard: 800 employees.

• All offerors MUST BE REGISTERED in the System for Award Management (SAM) at https://sam.gov/ at the time of submission to be considered responsive and eligible for award.

• The solicitation incorporates provisions and clauses by reference (Attachment 5).

• Offerors agree to hold prices firm until 01 October 2026.

• Late submissions will not be considered unless specific conditions are met.

• Debriefings will be provided to requesting Offerors.

Form / Attachment / Pricing Sheet

This document is a pricing worksheet intended for bidders to fill out. It provides a template for itemizing costs associated with the opportunity.

• Company Name: Field for the bidder to enter their company name.
• Title: Field for the bidder to specify the title of the item being priced.
• Location: Field for the bidder to specify the location of service or delivery.
• CLIN (Contract Line Item Number): A list of CLINs with columns for Description, Quantity, Unit of Measure, Unit Price, and Total Price.
• TOTAL PRICE: A calculated field summing all individual CLIN total prices.

Bidders must complete this worksheet to provide their pricing proposal. It outlines the structure for detailing costs per CLIN and the overall total price required for submission. The example data shows a pattern where Quantity * Unit Price = Total Price, and the Unit Price appears to be equal to the Quantity for each CLIN, resulting in Total Price = Quantity^2.

Statement of Work (SOW) / Performance Work Statement (PWS)

The contractor shall provide, install, integrate, and support a performance-based Under-Vehicle Inspection System (UVIS) capable of continuously inspecting vehicle undercarriages at controlled access points to enhance security posture through high-resolution imaging, automated anomaly detection, and real-time operator alerts.

• Supply, install, test, and commission a complete UVIS solution.

• Includes underground/surface-mounted imaging units, Automatic Number Plate Recognition (ANPR) and Driver Face Capture systems, Video Management Software (VMS) with Artificial Intelligence (AI) for Foreign Object Detection (FOD), and supporting IT infrastructure (servers, workstations, networking).

• Imaging Technology: Digital Area Scan (3D preferred) for accurate undercarriage image stitching.

• Low Profile: Surface-mounted or low-profile flush-mount housing for low-clearance vehicles.

• Resolution: Minimum 2048 x 1080 pixels (Full HD) per camera; total composite image resolution up to 10,000 x 4096 pixels.

• Speed Handling: Capability to scan vehicles from 0 km/h to 60 km/h without image quality loss.

• Load Bearing: Structure must withstand static and rolling loads up to 40 tons (standard) or 60 tons (heavy-duty) per axle.

• Environmental Protection: Under-vehicle components must be IP68 rated (waterproof/dustproof) with rust-free stainless steel or high-strength aluminum housing.

• Lighting: High-intensity LED arrays with automatic brightness/contrast adjustment.

• Advanced Analytics: AI/Machine Learning for Foreign Object Detection (FOD) and real-time stitching of camera feeds.

• Integration: Automatic linking of undercarriage scans to license plates, driver image capture, and APIs for integration with access control systems.

• System Infrastructure: Industrial-grade server (min i7, 16GB RAM, GPU), minimum 2TB SSD/HDD storage (90-day archiving), PoE switches, and shielded CAT6A cabling.

• Not explicitly stated in this document, but implies operation within diverse environments.

• Deliverables: Complete UVIS units, cameras, servers, workstations, operation manuals, system schematics, maintenance guides.

• Training: On-site operator and administrator training.

• Warranty: Minimum 3-year comprehensive warranty on hardware and software.

• Maintenance: Software updates and sensor calibration for the duration of the warranty.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 - Provisions and Clauses," lists various provisions and clauses that are applicable to the contract. It serves as a reference for bidders to understand the legal and regulatory requirements that will govern the contract.

• Provisions: A comprehensive list of provisions, identified by number and title, covering areas such as Federal transactions, System for Award Management registration, small business solicitations, tax matters, commercial terms, Buy American requirements, trade agreements, and prohibitions on certain business operations.
• Clauses: A detailed list of clauses, also identified by number and title, addressing topics like subcontractor sales, contractor ethics, whistleblower rights, personal identity verification, debarment, inverted domestic corporations, small business subcontracting plans, limitations on subcontracting, service contract labor standards, combating trafficking in persons, and privacy training.
• Special Clauses: Includes specific clauses related to AFSOC Ombudsman, Health and Safety on Government Installations, and Contractor Access to Air Force Installations.

Bidders must review these provisions and clauses to understand their contractual obligations, potential impacts on their business operations, and requirements for proposal submission. Compliance with these items is critical for successful contract performance and evaluation.

Form / Attachment / Pricing Sheet

This document is Attachment 4, a Conflict of Interest Statement required for potential bidders. It outlines the government's prohibition on awarding contracts to entities owned or controlled by government employees and requires bidders to certify their compliance.

• Certification that the bidder (or its members) is not an employee of the Government.
• Certification that the bidder (or its members) is an employee of the Government (this option appears to be for specific circumstances).
• A statement on the procedure for disclosing actual or potential conflicts of interest.
• A commitment to comply with federal ethics, procurement integrity, and conflict of interest regulations.
• A signature block for an authorized representative to certify the accuracy of the statement.

Bidders must complete and submit this form to affirm their understanding and compliance with conflict of interest regulations. Failure to properly complete or submit this form may impact their ability to be considered for the award.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Offeror Information & Certification," is a form required for bidders to provide essential company details and certifications as part of their offer. It serves to collect information necessary for determining business size and compliance.

• Fields for Company Name, Cage Code, UEI Number, Number of Employees, and Total Yearly Revenue.
• Checkboxes to indicate which of the following documents are included with the offer: Offer (Technical Capability), Price Proposal Worksheet, Offeror Information Document, and Conflict of Interest Statement.
• A section to confirm whether Representations and Certifications are attached or contained within the System for Award Management (SAM).
• A confirmation of registration status in SAM (IS or IS NOT).
• Signature block for the authorized agent, including printed name, title, and date.

Bidders must complete and submit this form accurately. It is crucial for providing the required company information and confirming the submission of necessary supporting documents and certifications. Failure to complete this form correctly may impact the evaluation of the offer.