FA557026R0001 - Security Fencing, RAF Barford St John

Statement of Requirement (SoR)

To provide an approved 100% design and firm price construction cost for a compliant security fence with an access gate at RAF Barford St John. The fence will meet United States Visiting Forces physical security requirements.

• Installation of a 7-foot (2.1m) high, 9-gauge chain-link fence.

• The fence will be topped with 3 strands of barbed wire angled outward at 45°, resulting in a total height of 8 feet (2.4m).

• Installation of a secondary access gate.

• Approximately 2.64 miles of fencing.

• Compliance with UFC 4-022-03, "Security Fences and Gates."

• Adherence to all UK Building Standards, relevant US Standards (AFI's), CDM Regulations 2015, and JSP 375.

• The most onerous standard must be adhered to where UK and US standards conflict.

• Location: RAF Barford St John.

• Indicative Working Hours: Monday - Friday 0830-1530. Weekend out-of-hours working subject to agreement.

• Environmental Considerations: Avoid disturbing identified areas of environmental interest (e.g., protected habitats). No ground disturbance or material storage within marked environmental exclusion zones. Potential ground contamination (ACMs, lead-based paints, hydrocarbons, heavy metals) must be managed. Contact Mr Gavin Hopkinson for Asbestos, Lead, PCB concerns.

• Base Access & Security: All base security, access pass, and base rules apply. Base security clearance applications must be submitted to DIO at least 6 months in advance of required unescorted access. Entry Access List (EAL) approval is valid for 6 months and can take 2+ months to process.

• Coordination: Close coordination with DIO and 422 CES/CEN is required. A Program of Works/Works Schedule must be submitted 2 weeks in advance.

• Permits: Dig permits (AF Form 103) require 3 weeks' notice. Hot Work Permits require 1 week's notice.

• Documentation: Submission of DIO Form 140 (future maintainable assets), final construction O&M manuals, and as-built drawings in AutoCAD (.DWG) and PDF formats.

• Site Information: Contractors are responsible for site verification and identifying necessary surveys for firm/fixed price construction cost.

• Welfare Facilities: Provision for mobile welfare facilities is required as the site is remote.

• Environmental & Waste: Issue waste transfer licenses and notices. Tree removal requires agreement with USAF & DIO environmental teams, with a 2:1 replacement ratio for trees removed. Allowance for future care and maintenance of new trees/shrubs is required.

• Energy: Not applicable for this project.

• Stakeholders: Key stakeholders include 422 CES/CEN, 422 CS, 422 SFS, 422 CEIE, 422 CEF, and DIO.

Form / Attachment / Pricing Sheet

This document is the Unified Facilities Criteria (UFC) 4-022-03, "Security Fences and Gates," dated 1 October 2013. It provides a unified approach for the design, selection, and installation of security fences and gates for the Department of Defense (DoD). It supersedes NAVFAC Military Handbook 1013/10.

• Scope and Guidance: Details application and use for commanders, security personnel, planners, designers, architects, and engineers evaluating or providing new security fences and gates.
• Policy Requirements: Outlines Department of Defense (DoD), Geographic Combatant Commander (GCC), and Service-specific requirements.
• Fencing Types: Covers various fence types including chain-link, ornamental, welded wire mesh, expanded metal, farm-style, and expeditionary perimeter fencing.
• Gates: Details requirements for personnel and vehicular gates, including swing, sliding, cantilevered, vertical pivot, overhead, and vertical lift gates.
• Reinforcement and Security Features: Includes sections on gate reinforcement, special security features like clear zones and double fence lines, electronic security systems, and security lighting.
• Corrosion Prevention: Addresses material selection and coatings for corrosion resistance.
• Appendices: Contains references, a glossary of terms, and detailed design drawings for fences and gates.

This document serves as a comprehensive technical specification for the design and installation of security fences and gates. Bidders involved in projects requiring these installations must adhere to the criteria and standards outlined within this UFC to ensure compliance with DoD requirements. It details materials, construction methods, types of fences and gates, and specific design considerations crucial for proposal development and project execution.

Solicitation / RFP / RFQ

This document outlines the instructions for offerors (Section L) and the evaluation factors for award (Section M) for an unspecified government procurement. It details how proposals should be prepared and how they will be evaluated.

Proposals must be submitted in three parts:

• Part I - Technical: Includes a Project Plan (narrative on adhering to requirements, intent, capability, timelines, objectives) and a Safety Plan (precautions, procedures).

• Part II - Past Performance: Requires recent and relevant information (within the past 5 years) on similar contracts, including two references with no adverse findings. A "Satisfactory" rating is required.

• Part III - Price: Must include the total price for labor, equipment, and materials.

• Award will be made on a "best value" basis, prioritizing the lowest price offeror with acceptable technical capability and satisfactory past performance.

• The government has determined a high probability of adequate price competition.

• Site Visit: Scheduled for April 8, 2026, at 10:00 AM. Attendees must confirm by April 3, 2026, via email to lawrence.roman.gb@us.af.mil and james.downs.5.gb@us.af.mil.

• Proposal Submission Deadline: April 17, 2026, at 2:00 PM.

• Submission Method: Proposals are to be emailed to lawrence.roman.gb@us.af.mil and james.downs.5.gb@us.af.mil.

• Evaluation: Technical capability will be evaluated on an ACCEPTABLE/UNACCEPTABLE basis first. Then, past performance will be evaluated. Finally, price will be used to rank offers that meet the technical and past performance requirements.

• Offerors must be registered and have an active status in the System for Award Management (SAM) (www.sam.gov) to be eligible for award.

• Failure to meet any solicitation requirement may result in an offer being ineligible for award.

• Offerors must clearly identify any exceptions to terms and conditions with rationale.

• Proposals may be rejected if reasonable price information is lacking.

Solicitation / RFP / RFQ

This solicitation is for a design/build project to install Security Fencing with an access gate at RAF Barford St John. The fence and gate must comply with United States Visiting Forces physical security requirements, per UFC 4-022-03.

• Design and build security fencing with an access gate.

• Compliance with UFC 4-022-03 physical security requirements.

• Pricing Arrangement: Firm Fixed Price.

• Performance Period: Begin within 14 calendar days of award, complete within 180 calendar days.

• Performance and Payment Bonds are required.

• Proposals are due by 17 April 2026 at 2:00 p.m.

• A site visit will be held on 8 April 2026 at 10:00 a.m. Attendees must confirm by 3 April 2026.

• Offerors must be registered and active in the System for Award Management (SAM).

• Award will be made on a best value basis, considering technical capability, past performance, and price.

• Technical capability will be evaluated on an ACCEPTABLE/UNACCEPTABLE basis, requiring a Project Plan and a Safety Plan.

• Past performance will be evaluated next, requiring a SATISFACTORY rating based on two relevant and recent references.

• Award will be made to the lowest priced offeror with ACCEPTABLE technical and SATISFACTORY past performance.

• NAICS Code: 238990

• Size Standard: 100 Employees

• Notice of Price Evaluation Preference for HUBZone Small Business Concerns is included.

• The solicitation number is FA557026R0001.

• Contact information for inquiries: James Downs (james.downs.5.gb@us.af.mil, 314-268-3128) and Lawrence Roman (lawrence.roman.gb@us.af.mil, 314-268-3925).