FA8250-26-R-0443 Repair of NSN: 5840-01-538-6564

Form / Attachment / Pricing Sheet

This document is a Repair Data List (RDL) that provides information on technical data and documentation related to specific parts or equipment. It is intended to inform bidders about the availability and nature of technical data required for the opportunity.

• NSN: National Stock Number (e.g., 5840015386564ZR)
• Part Number: Specific part numbers associated with the NSN (e.g., 310377, 31P3-2TPS75-2-1).
• Noun/Title: Description of the item (e.g., EXCITER, RADIO FREQU, Drawing, T.O., SPI).
• Furnished Method Code Legend: Explains how technical data is provided (e.g., 'S' - Furnished with Solicitation, 'X' - Furnished with Contract Award, 'O' - Other, Contractor Must Acquire).
• Repair Data List Remarks: Section for additional notes.

This document is crucial for bidders to understand the technical data requirements. Bidders should review the 'Furnished Method Code Legend' to determine if the necessary technical data is provided with the solicitation, will be provided with a contract award, or must be acquired by the contractor. This impacts proposal preparation and potential costs associated with obtaining technical documentation.

Performance Work Statement (PWS)

This PWS outlines the minimum requirements for inspecting and restoring a Frequency Generator (NSN: 5840-01-538-6564, Part Number: 310377) to a serviceable, like-new condition.

The contractor shall provide all necessary facilities, parts, materials, equipment, and services for two potential efforts:

• Test, Teardown, and Evaluation (TT&E) only: Determine the condition of the end item through visual, mechanical, and electrical testing. Identify components requiring repair or replacement and report findings. The asset must be returned in serviceable, like-new condition.

• TT&E and Major Repair: Includes TT&E as described above, plus disassembly and reconstitution of the end item if it's beyond minor repair due to extensive damage or the need to replace major subcomponents. Repaired items must meet all performance requirements of a new item.

• Technical Performance: Repaired units must meet all performance requirements of a new item, conforming to the latest specifications and approved test procedures.

• Electrostatic Discharge (ESD): Contractor must maintain an ESD control program per MIL-PRF-87893, ANSI/ESD S20.20-2021, and T.O. 00-25-234.

• Quality Deficiency Reporting: Assets failing within one year due to contractor fault will be returned for correction at no additional cost.

• Counterfeit Prevention: A Counterfeit Prevention Plan (CPP) is required, adhering to SAE AS5553 standards, to avoid, detect, mitigate, and dispose of counterfeit electronic parts.

• Marking: Ensure nameplates and product markings are correct. Item Unique Item Identifier (IUID) marking is required per MIL-STD-130 and MIL-STD-129.

• Obsolete Components: If obsolete components are identified, the contractor must notify the 415 SCMS and PCO in writing and prepare an Engineering Change Proposal (ECP).

• Subcomponent Changes: Any proposed changes to subcomponents require an ECP submission for review and approval.

• Foreign Disclosure: The item is export-controlled; distribution is limited to DoD and US DoD contractors.

• Security: Maintain CMMC Level 2 (Self) status for systems processing FCI or CUI.

• Data Deliverables: Reporting required in Commercial Asset Visibility Air Force (CAVAF), Repairable Item Inspection Reports, CPP, ECPs, Test Procedures, and Test Reports as detailed in various CDRLs.

Repair may be deemed uneconomical if costs exceed 75% of a new item's stock list price or due to parts obsolescence. Authorization for condemnation or disposition must be obtained.

Contractor must meet the delivery schedule. Expedited delivery may be negotiated for MICAP or SURGE requirements.

Solicitation / RFP / RFQ

This document is a solicitation for the repair, test, teardown, and evaluation of EXCITER, RADIO FREQU (NSN: 5840-01-538-6564 ZR). The solicitation outlines requirements for both "Test, Teardown and Evaluation (TT&E)" and "Major Repair" services for this item.

• CLIN 0001 (Test, Teardown and Evaluation): Requires 7 EA of the specified item for testing, teardown, and evaluation. The delivery is expected within 30 days of receipt of carcass.

• CLIN 0002 (Major Repair): A "Not to Exceed" estimated unit price is provided for major repair services. This CLIN covers the maximum extent of work needed to restore the item to serviceable, like-new condition. The final price will be negotiated and definitized via modification. Work under this CLIN cannot begin until a notice to proceed is issued.

• Data Requirements: Several "Not Separately Priced" CLINs (0003-0008) are listed, primarily related to data deliverables such as Commercial Asset Visibility Air Force (CAVAF) data, Repairable Item Inspection Reports (RIIR), Counterfeit Prevention Plans (CPP), Engineering Change Proposals (ECP), Test Procedures, and Test Reports. Failure to comply with these data requirements may result in withholding of payment.

• IUID Required: Yes, for physical item markings.

• Contract Type: Firm Fixed Price for CLIN 0001. CLIN 0002 is a "Not to Exceed" estimated unit price, with final pricing to be negotiated.

• Period of Performance: Not explicitly stated, but delivery timelines are mentioned for CLIN 0001 (30 days) and CLIN 0002 (negotiated after repair quote).

• Estimated Value: Not explicitly stated.

• Proposal Submission: Digital proposals are required, with hardcopy submissions also accepted. Proposals must be submitted to the Contracting Officer, Cydnee Simpson.

• Evaluation Criteria: Award will be made to the offeror with the lowest Total Evaluated Price (TEP) who is also a qualified source. Price Reasonableness and Balance will be evaluated. Offerors must meet all solicitation requirements, including terms and conditions, representations, certifications, and delivery schedules. Offerors must also be listed as an approved source on the Government's Screening Analysis Worksheet (761/762).

• Key Deadlines: Offers are due by 12:00 PM local time on 17-APR-2026.

• Offerors must be listed as an approved source on the Government's Screening Analysis Worksheet (761/762).

• The solicitation includes numerous FAR and DFARS clauses covering various aspects of contract performance, administration, and compliance.

• Attachments include CAVAF data, item descriptions, packaging requirements, SOW, PWS, RDL, IUID, repair qualification requirements, and CDRL.

Form / Attachment / Pricing Sheet

This document is a PDF portfolio that requires specific software (Acrobat X or Adobe Reader X, or later) for optimal viewing.

• The document is presented as a PDF portfolio.
• A button is provided to "Get Adobe Reader Now!" if the user does not have compatible software.

Bidders need to ensure they have the correct software to open and view this attachment. Failure to do so may prevent them from accessing important information related to the opportunity.

Form / Attachment / Pricing Sheet

This document outlines the specific qualification requirements that potential sources must meet to be considered a qualified source for the repair of the Frequency Generator, NSN 5840-01-538-6564, P/N 310377, for the AN/TPS-75 application.

• Prequalification Notice: Offerors must notify the appropriate government Small Business Office or contracting officer of their intent to qualify.
• Facilities, Testing, and Inspection Capabilities: Offerors must certify they possess or have access to the necessary facilities and equipment for repair, inspection, testing, packaging, and storage. These must be available for government evaluation.
• Data Verification: Offerors must possess a complete data package, including a list of all procedures, drawings, and specifications (e.g., RAYTHEON drawing 310377).
• Repair Process Verification: The repair must conform to government requirements and ESA-approved engineering/technical data. Compliance with Unique Identification (UID) requirements (DFARS 211.274) is necessary. Offerors must provide data showing quality, performance, and environmental evaluation results.
• Test and Evaluation/Verification: Offerors must submit a qualification test plan/procedure for prior approval detailing how compliance with performance, environmental, mechanical, and quality assurance requirements will be verified.
• Qualification Requirement Cost Estimate: Estimated costs for testing and evaluation are $0.00.
• Qualification Time Completion Estimate: Estimated time to complete qualification is 30 days.
• Qualification Time Limitation: Offerors may not be denied the opportunity to submit an offer if they can demonstrate they meet or can meet qualification standards before the contract award date. Award will not be delayed for qualification.
• Evaluation of Proposals Not Previously Qualified: Offerors must be fully qualified before the contract award date to be eligible. Approval as a repair source does not guarantee contract award.
• Source Qualification Waiver Requirements: Criteria are provided for applying for waivers of qualification requirements, including prior supply to government/OEM, qualification on similar items, or previous qualification status.

This document is critical for any vendor intending to bid on the repair of the Frequency Generator. It details the mandatory steps and criteria that must be met to be considered an eligible source. Bidders must assess their capabilities against these requirements and plan accordingly, as qualification is a prerequisite for contract award. The document also outlines potential waiver criteria that might simplify the qualification process for some offerors.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the preservation, packaging, and marking requirements for items to be procured under this contract. It ensures that all materials are packaged in accordance with specified Department of Defense (DoD) standards, industry standards, and government regulations for safe shipment and storage.

• Adherence to AFMC Form 158, Packing Requirements, and other specified DoD Military Standards, ASTM International, and ANSI standards.

• Development of military packaging using MIL-STD-2073-1, including the use of decision charts and appropriate codes.

• Application of preservation, packaging, packing, and markings for specific commodities as prescribed.

• Use of MIL-STD-129 for military marking for shipment and storage, including affixing DD Form 1574 or 1574-1 tags/labels.

• Compliance with International Standards for Phytosanitary Measures (ISPM 15) for wood packaging material used in international trade.

• Adherence to procedures for packaging electrostatic sensitive devices and modules.

• Compliance with Item Type Storage Code (ITSC) requirements.

• Preparation and shipment of bonded palletized unit loads using MIL-STD-147.

• Application of design criteria for specialized shipping containers using MIL-STD-648.

• Proper preparation, labeling, certification, and compliance for hazardous material shipments according to various international and U.S. regulations (ICAO, CFR Title 49, IATA, IMDG, AFMAN24-604).

• Preparation and submission of Safety Data Sheets (SDS) IAW FED-STD-313.

• Packaging must meet "DOT specification or a United Nation (UN) specification" manufactured in accordance with 49 CFR, Part 178.

• A Competent Authority Approval (CAA) may be required for hazardous materials.

• Contractor must provide a copy of the Contractor's Test Report and signed certification for package configuration.

Not explicitly stated in this document, but implied to be for the duration of the contract and for all shipments related to the contract.

• Reporting of discrepancies using Web Supply Discrepancy Report (WebSDR).
• Use of the ASSIST website to access specifications, standards, and data item descriptions.
• Contact information for AFSC (406 SCMS/GULAA, David Gibson) is provided for inquiries.
• Contractors may request use of the SPIRES website for packaging instructions.

Form / Attachment / Pricing Sheet

This document provides a detailed item description for a radio frequency exciter, likely for procurement or inventory purposes.

• NSN: 5840015386564ZR
• Noun: EXCITER, RADIO FREQU
• Dimensions: Length 31.0000 in, Width 28.0000 in, Height 15.0000 in
• Weight: 60.0000 LB
• Material: Various Electronic Components
• Function: Frequency Generator
• Critical Codes: Criticality Code Y, Demilitarization Code D, Security Code 7, MDC ZAB, ES Code 2L
• ESD: Marked as present (X)
• Initiator Information: Name (Isaias M. Rodriguez), Organization (415 SCMS/GUMAC), DSN Phone (777-3074), Commercial Phone (801-777-3074)

This item description provides specific technical details and physical characteristics of the equipment. Bidders should review this information to ensure their proposed solution or product meets the specified requirements, dimensions, and material composition. It is crucial for understanding the exact item being procured.

Form / Attachment / Pricing Sheet

This document outlines specific packaging requirements for items related to the opportunity. It details compliance with international restrictions on Wood Packaging Material (WPM) to prevent the spread of invasive species, such as the pinewood nematode.

• WPM Compliance: All WPM must be debarked and heat-treated (HT) to 56 degrees Celsius for 30 minutes, with certification required by an ALSC-recognized agency.
• Standards Referenced: Compliance with the latest revision of "International Standards for Phytosanitary Measures" (ISPM) No. 15 is required.
• Item-Specific Requirements: The document includes fields for PACRN, ITEM(S), Packaging Requirement, Preservation Level, Packaging Level, and SPI details. For some items, specific packaging requirements like "MIL Long Line Packaging" and "ESD PROTECTION REQUIRED" are noted.
• Marking Requirements: References MIL-STD-129 for shipping and storage markings, and MIL-STD-2073-1 for military packaging. Additional marking and bar coding requirements may apply.
• Dimensions: For one item (5840015386564ZR), unit pack dimensions are provided: Weight 85.00, Length 31.5, Width 28.5, Depth 14.5, Cube 7.533.

Vendors must carefully review these packaging requirements to ensure their proposed items and shipping methods comply with all specified standards and regulations. Failure to comply could impact shipment acceptance or lead to additional costs. Pay close attention to WPM treatment, marking, and any item-specific instructions or dimensions provided.

Form / Attachment / Pricing Sheet

This document is an Item Unique Identification (IUID) Checklist, detailing requirements for marking items with IUIDs in accordance with DFARS 252.211-7003 and MIL-STD-130.

• Item Requiring IUID Marking: Specifies the NSN (5840015386564ZR), Noun (EXCITER, RADIO FREQU), Version Number (3), Initiator, Commercial Phone, DSN Phone, and CAGE/Reference Number (18323/310377, 1PYQ1/310377).
• Marking Guidance: Requires marking in accordance with the latest version of MIL-STD-130, using Engineering Drawing / ECP / ECO, with a specific Engineering Drawing / ECP / ECO Number (10A0045).
• Remarks: Notes that ECO #10A0045 is attached to DWG #3D59840 (CAGE 97942), which is called out on DWG #310377 (CAGE 1PYQ1). The date of this entry is December 15, 2022.
• Embedded Items: Section II outlines requirements for embedded items, referencing the same NSN/Pseudo NSN.

This checklist provides specific instructions and reference numbers for IUID marking. Bidders involved in providing items that require IUID marking must adhere to these specifications, including the referenced drawings and standards, to ensure compliance with contract requirements.

Form / Attachment / Pricing Sheet

This document provides detailed guidance and requirements for contractor technical responsibilities and reporting within the Commercial Asset Visibility Air Force (CAV AF) system. CAV AF is the primary system of record for tracking Government-owned assets at contractor repair facilities, including those in inventory.

• CAV AF Reporting: Contractors must ensure CAV AF accurately reflects physical assets on hand daily or within one business day of a maintenance action.
• System Access & Training: Requires DD Form 2875 for access, digitally signed. Initial and annual DoD Information Assurance (IA) CyberAwareness Challenge training is mandatory for reporters, with certificates submitted.
• Contractor Responsibilities: Includes accurate asset record maintenance, proper use of DD Form 1348-1A for shipping/receipt transactions, accountability of Government Furnished Property (GFP), and specific reporting for Nuclear Weapon Related Materiel (NWRM).
• Transactional Reporting: Details specific requirements for "Not-on-Contract" (NOC) receipts, "On Contract" receipts, and handling of discrepancies, overages, shortages, and misdirected shipments.
• Discrepancies: Transportation and item discrepancies must be reported via WebSDR and coordinated with DCMA.
• System Downtime: Procedures for manual DD Form 1348-1A completion during CAV AF downtime are outlined.
• Contact Information: Provides points of contact for System Administrators (SA) at Robins AFB, Hill AFB, and Tinker AFB for access and reporting assistance.

This document is critical for understanding the operational and reporting obligations related to asset visibility and management if awarded a contract involving the CAV AF system. Bidders must be prepared to implement these reporting procedures, ensure personnel training, and manage asset accountability as specified.