FAA Market Survey /Request for Information / Capability Assessment: Procurement of Uninterruptible Power System (UPS) III and Life Cycle Support

Statement of Work (SOW) / Performance Work Statement (PWS)

The Federal Aviation Administration (FAA) requires the acquisition and life cycle in-service support for Commercial Off-the-Shelf/Non-Developmental Items (COTS/NDI) of Uninterruptible Power Systems (UPS) and associated equipment.

This SOW outlines the FAA's specific requirements for the procurement of UPS. The UPS units and associated equipment must meet the specifications defined in Attachment J.01. Key components include:

• Static Uninterruptible Power Supply units with electrical filtering, dual inputs, static bypass, and inverters/converters.
• Battery Systems (VRLA, Vented Lead Acid, or Lithium-ion) with necessary hardware.
• Battery monitors.
• System interface for external software monitoring.
• Remote hardwired annunciation panel.
• Manual Maintenance Bypass equipment.
• Battery Lift, spill kit, Personnel Protection Equipment (PPE), and tool kit.
• Load bank.
• Sync System for synchronizing output of a 2N(Path A and Path B) UPS.
• Supervisory Control and Data Acquisition (SCADA).
• Parallel-redundant configuration capability. The SOW also defines requirements for project management, configuration management, logistics, training, and quality control for the UPS and associated equipment.

Not explicitly defined in the provided sections, but the scope covers the entire lifecycle of the UPS.

• Contractor must provide personnel, plant, equipment, facilities, materials, and resources to produce, test, and deliver items per the SOW.
• Designation of Key Personnel: Program Manager (PM) and Alternate Program Manager (APM) are required, with specific experience requirements.
• Deliverables include Program Plan, Program Management Reports, Risk Management Plan, Conference Agendas/Minutes, Equipment Data Sheets, Drawings, Spare Parts Lists (RSPL, SSPL), Support Equipment Candidate List (SECL), Maintenance procedures, Logistics Management Information (LMI) Data Products, Training materials, and various reports.
• Compliance with applicable FAA Orders, FAA Standards, Industry Standards, and Military Specifications (for guidance).
• Cybersecurity requirements are detailed in Section J, Attachment J.05.
• Integrated Logistics Support (ILS) program planning and management.
• Contractor Depot Logistics Support (CDLS) for parts support after warranty expiration.
• Training services, including factory training, on-site training, and video training for FAA technicians.
• Technical and administrative assistance required 24/7.

Form / Attachment / Pricing Sheet

This document specifies the technical requirements for a Supervisory Control and Data Acquisition (SCADA) system for Uninterruptible Power Supplies (UPS). It details the expected functionality, hardware, software, and installation services required for the system.

• System Type: Web-based UPS monitor and control system.
• Products: Must be Commercial-Off-The-Shelf (COTS) with proven history and solid documentation. Custom products are not acceptable.
• Documentation: All written material must be free of copyright restrictions for FAA reproduction. Includes O&M manuals, training materials, shop drawings, as-builts, software code, etc.
• Standards: Compliance with ANSI, NEC, UL, IEEE, NEMA, and Federal, State, and local codes is required. Seismic requirements per IBC 2012 (Category E, Site Class D, Risk Category RC III).
• SCADA System Overview: Must monitor and control UPS without further configuration post-installation. Includes remote devices, protection, communication hardware, workstation, software, and training.
• Time Standard: PC-based timing system with 1-second resolution.
• Input Power: Compatible with 135 VDC nominal (100-139.8 VDC range).
• SCADA Software: Must be specifically designed for UPS monitoring/control (not generic MMI). Microsoft Windows-based platform with on-line full-screen editing. Must support version upgrades without reconfiguration.
• Communication Configurations: Must support simultaneous Direct RS485 (up to 3,000 ft per string, 32 devices/string) and Standard Ethernet TCP/IP, 802.3 (10/100/1000 BaseT/SX, CAT-5e or Fiber Optic). Must utilize Intranet and Internet WAN.
• Open Protocol: Ethernet TCP/IP and Modbus over Ethernet TCP/IP.
• VDT Workstation: Includes specific hardware requirements (RAM, CPU, HDD, video card, ports), auto-reboot, Windows OS, Microsoft Office, Adobe Acrobat, Internet browser, and a 3-year warranty.
• SCADA Software Features:
  • Web-based clients requiring no software loading.
  • Display of all UPS parameters (input/output voltage/current, battery status, load, bypass status, etc.).
  • Graphical power flow indication.
  • Battery status indicator with graphical representation.
  • Comprehensive alarm reporting (text and audible) with specific alarm types listed.
  • Control functions (Go to Bypass, Shutdown, Go to Normal).
  • Self-diagnostics including present status, history status file (4ms frames), event history file (128 events), and diagnostic aids.
  • Customizable alarm/event logs with filtering and prioritization.
  • Programmed alarm actions (popup, pager, serial output).
  • Context-sensitive online help.
  • Ability to perform mathematical/logical operations on monitored data.
  • Real-time trending.
  • Queryable database for alarm/event and electrical data.
  • Software licenses for up to 10 concurrent users.
  • 3-year Software Service Agreement for upgrades.
• Installation: Includes field startup, commissioning, and testing by a factory-trained representative.
• Factory Testing: Required for software loading, 24-hour simulated operation, preliminary screen approval, and full system demonstration.

This document outlines the detailed technical specifications for the SCADA system. Bidders must ensure their proposed solutions meet all listed requirements for hardware, software, communication protocols, documentation, and services to be considered compliant. It is crucial for understanding the scope and complexity of the UPS monitoring and control system being procured.

Statement of Work (SOW)

This Statement of Work (SOW) outlines the cybersecurity requirements for contractors providing information technology (IT) systems, applications, or services to the Federal Aviation Administration (FAA). It ensures compliance with the 2014 Federal Information Security Modernization Act (FISMA) and related standards.

• General Cybersecurity: Contractors must protect FAA information and systems, developing and implementing effective controls in line with NIST SP 800-53.
• Access Control: Implement least privilege entitlements and integrate with FAA privileged user management systems.
• Logging and Auditing: Provide audit trails in an FAA-acceptable format for all user actions.
• Authentication: Enforce multi-factor authentication (MFA) for remote access and administrative duties.
• Cryptography: Establish and manage cryptographic keys according to NIST SP 800-57.
• Data Encryption: Encrypt all FAA data at rest and in transit, meeting NIST 800-53 and FIPS 140 standards.
• Data Jurisdiction: Ensure all data resides within the United States or its territories.
• Non-repudiation: Provide proof of delivery and sender identity, utilizing digital certificates and TLS.
• Media Transport: Document and protect FAA information during transport using cryptographic mechanisms.
• Boundary Protection: Inspect data transmitted to external entities using Trusted Internet Connections (TIC).
• Security Alerts: Provide a contact for receiving security alerts, advisories, and directives.
• Developer Testing: Provide FAA with certificates of security tests.
• SBOM: Provide a software bill of materials and attestation per OMB Memo 22-18.
• Vulnerability Mitigation: Ensure systems do not contain vulnerabilities listed in the CISA Known Exploited Vulnerabilities (KEV) Catalog.
• Vulnerability Monitoring: Implement vulnerability scanning and remediation activities, adhering to NIST SP 800-70 and Zero Trust Architecture principles.
• Supply Chain Risk Management (C-SCRM): Take responsibility for subcontractor actions, manage supply chain risks using NIST SP 800-161, comply with NIST SSDF SP 800-218, and identify AI usage.
• Security Authorization: Meet FIPS 199 security classifications and NIST SP 800-53 controls, including annual reviews for cloud systems.
• Data Loss Prevention (DLP): Implement DLP software and manage patching and vulnerability management (PVM) for cloud environments.
• Data Ownership: The FAA retains all right, title, and interest in the data provided.

Not explicitly detailed in this SOW, but implies ongoing contract performance.

• Compliance with FISMA, FedRAMP, NIST SP 800-53, NIST SP 800-57, NIST SP 800-161, NIST SSDF SP 800-218, and FIPS 140 standards.
• Use of MFA for authentication.
• Encryption for data at rest and in transit.
• Adherence to Zero Trust Architecture principles.
• Subcontractor management and risk assessment.
• Reporting of POA&Ms for identified vulnerabilities.
• Data must reside within the U.S. or its territories.
• FAA retains data ownership.

Sources Sought / Market Survey

This document is a Sources Sought/Request for Information (RFI)/Market Survey conducted by the Federal Aviation Administration (FAA) to assess market conditions and vendor capabilities for a follow-on requirement. The FAA is seeking to procure Uninterruptible Power Supply (UPS) units and system components, logistics, and training to support critical National Air Space (NAS) electronic systems and facilities.

• Procurement of static Uninterruptible Power Supply (UPS) units (10kVA to 550kVA) and associated equipment.

• Equipment includes filters, dual inputs, static bypass, inverters/converters, and battery systems (VRLA, VLA, Lithium-ion).

• Systems include cabinets/racks, batteries, interconnecting cables, built-in disconnects, and necessary hardware.

• Draft Statement of Work (SOW) and Draft Specification are attached, outlining detailed requirements.

• The requirement is anticipated to be a ten (10) year Indefinite Delivery/Indefinite Quantity (IDIQ) type contract, with a two (2) year base period and four (4), two (2) year option periods.

• Interested vendors are required to submit a Capability Statement Form (Appendix A), Appendix B (Draft Section B), company information, years in business, business size status, CAGE code, and Unique Entity ID.

• Responses are due by email to joseph.w.stewart@faa.gov no later than 2:00PM CST on May 26, 2026.

• The FAA is conducting this survey to determine adequate competition and potential set-aside options.

• At this time, no set-aside applies. The FAA will consider competition among qualified small businesses and may decide on an unrestricted competition or a full or partial set-aside.

• NAICS Code: 335999 (All Other Miscellaneous Electrical Equipment and Component Manufacturing) with a size standard of 600 employees.

• This announcement is for informational and planning purposes only and is not a Request for Proposal (RFP).

• No costs incurred by vendors in responding will be reimbursed.

• Questions and comments are due by email to joseph.w.stewart@faa.gov no later than 2:00PM CST on April 25, 2026.

• Attachments include Draft SOW, Draft Specification, and various appendices and diagrams.

Form / Attachment / Pricing Sheet

This document, Appendix A, is a capability form designed to gather information from interested vendors regarding their experience and capabilities relevant to the requirements outlined in the Draft SOW. It helps the FAA assess vendor qualifications.

• Vendor Information: Requires vendor name.
• Previous Contract Experience: Vendors must describe past government and/or commercial projects similar in size, scope, and complexity to the Draft SOW requirements. This includes providing detailed past performance information for up to three (3) previous contracts (Contracts A1, A2, A3), including program title, customer name, project dates, customer POC, and a description of work performed.
• Current Contract Experience: Vendors must describe current contracts similar in size, scope, and complexity to the Draft SOW requirements. This includes providing detailed information for up to three (3) current contracts (Contracts B1, B2, B3), including program title, customer name, project dates, project value, customer POC, and a description of work performed.
• Service Capability Confirmation: Vendors must confirm their ability to provide all required services and equipment as outlined in Appendix B (Draft Section B) and the Statement of Work (Draft Section C), indicating which contracts (A1-A3, B1-B3) support these services.
• UPS Capability: Vendors must confirm their capability to provide Uninterruptible Power Systems (UPS) and indicate which contracts (A1-A3, B1-B3) they have provided or are currently providing specific UPS unit types and battery types.
• Equipment Delivery Lead Time: Vendors must provide estimated manufacturing lead times for various UPS equipment categories and suggest mitigation strategies for lead times exceeding 12 months. A communication plan for delays is also required.
• Subcontracting: Identification of any subcontractors, teaming agreements, or partnerships and the estimated percentage of work each would perform.
• Geographic Capability: Description of the ability to deliver requirements and provide on-site technical support both within the continental United States (CONUS) and outside the continental United States (OCONUS), indicating capable/interested regions.
• SOW Revisions: Suggestions for revisions to Appendix B, Draft Section B for clarity and efficiency.
• Equipment Obsolescence Management: Discussion of the approach to managing equipment refresh/obsolescence and contract administration.
• Lithium-ion Battery Availability: Confirmation of Lithium-ion battery options and comparison to VRLA and VLA batteries.
• Feedback on SOW: Relevant feedback, suggestions, or comments on the Draft SOW and associated J Attachments.

This form is critical for bidders to demonstrate their relevant experience and capabilities. Completing it accurately and thoroughly is essential for the FAA's determination of vendor suitability for the opportunity. It directly impacts the evaluation of past performance and technical capability.

Forms / Attachments / Pricing Sheets

This document, "Appendix B UPS III Draft Section B", is a pricing sheet or attachment that details various line items (CLINs) related to Uninterruptible Power Supply (UPS) units, battery systems, maintenance bypasses, load banks, and associated services. It provides a breakdown of potential components and their associated CLINs, intended for bidders to understand the scope of potential procurements and potentially provide pricing.

• Uninterruptible Power Supply (UPS) Units: Lists various UPS units by voltage (208V and 480V) and kVA ratings, including top and bottom entry modules.
• UPS Battery Systems: Details different battery types (Lithium-Ion, VRLA, VLA) with varying warranty periods (1, 3, 5 years), along with related accessories like spill containment and maintenance kits.
• Maintenance Bypass (MBP) Units: Specifies MBP units for both 208V and 480V UPS systems, categorized by mounting type (wall, floor, sidecar) and kVA range.
• Ancillary Services: Includes CLINs for start-up, testing, delivery, training, program management, logistics support, and conferences/meetings.
• Price Exhibits: Several exhibits (A through K) provide detailed breakdowns of UPS units, battery systems, MBP units, disconnect breakers, load banks, spare parts, and support equipment, often by kVA rating and voltage.

This document is crucial for potential bidders as it outlines the specific types and configurations of UPS equipment, batteries, and related services that may be procured. It serves as a basis for understanding the technical specifications and potential cost components of the opportunity, enabling bidders to prepare accurate and competitive proposals. The detailed CLIN structure and kVA breakdowns are essential for pricing and technical compliance.

Form / Attachment / Pricing Sheet

This document, "DRAFT Equipment Specification J.01", details the technical specifications and performance requirements for Uninterruptible Power Supply (UPS) systems. It serves as a critical attachment for bidders to understand the exact equipment the government intends to procure.

• UPS Definition & Configuration: Specifies requirements for single, non-redundant, three-phase UPS modules ranging from 10 kVA to 550 kVA.
• Major Components: Lists essential components including the static UPS unit, battery system (VRLA, VLA, Lithium-Ion), battery monitor, remote annunciation panel, manual maintenance bypass, load bank, sync system, and SCADA.
• Environmental Requirements: Defines acceptable storage and operating temperatures, humidity levels, and altitude performance.
• Performance Ratings: Outlines detailed electrical input and output requirements, including voltage, frequency, inrush current, power factor, harmonic distortion (THD), and transient recovery times.
• Battery Capacity & Runtime: Specifies minimum battery backup times at end-of-service life for different UPS ratings.
• Reliability & Maintainability: Sets MTBF (Mean Time Between Failures) and MTTR (Mean Time To Repair) targets, and details requirements for modularity, self-diagnostics, and ease of service.
• Ancillary Equipment: Includes specifications for manual maintenance bypass panels, various battery types (VRLA, VLA), automated battery monitors, battery lifts, load banks, and remote alarm panels.
• Testing Requirements: Details extensive start-up, single unit, and factory witness testing procedures, including steady-state, transient, and overload tests.

This attachment is crucial for bidders to accurately scope their proposed solutions, ensure compliance with all technical requirements, and accurately price their proposals. It defines the performance, reliability, and physical characteristics of the required UPS equipment, directly impacting system design and component selection.

Form / Attachment / Pricing Sheet

This document specifies the requirements for an Uninterruptible Power Supply (UPS) Synchronization (SYNC) system, including its supply and installation. It outlines technical specifications, standards, and operational requirements.

• Product Type: UPS Synchronization (SYNC) system.
• Acceptability: Commercial-off-the-shelf (COTS) products with a proven history and solid documentation are required. Custom products are not acceptable.
• Written Material: All documentation (manuals, drawings, software code) must be free of copyright restrictions and allow reproduction by the FAA.
• Applicable Standards: Compliance with ANSI, NEC, UL, IEEE, NEMA, and Federal, State, and local codes is mandatory.
• Seismic Requirements: Equipment must meet IBC 2024 seismic design standards (Category E, Site Class D, Risk Category RC III).
• Operating & Maintenance Instructions: Detailed instructions, including electronic copies in Word and AutoCAD/Adobe Acrobat formats, are required.
• Maintenance Service: SYNC helpline and on-site service calls are specified.
• Manufacturers: Components can be from different sources, but the integrated package and support must be from a single vendor supplying the UPS.
• SYNC System Functions: Includes output power synchronization, bypass transfer capability, SYNC system status indication, source selectivity, enable/disable control, phase angle limiting (max 10 degrees), trouble annunciation (local and remote), and disconnection means for interconnections.
• Input Power: SYNC system must be powered from UPS bus voltages.
• Installation: Requires field startup, commissioning service by a factory-trained manufacturer's representative, and verification of system operation and performance.
• Factory Testing: Includes software/firmware configuration and testing for synchronization ability (within 12 degrees) and full system demonstration.

This document details the technical specifications and requirements for the UPS SYNC system. Bidders must ensure their proposed solutions meet all listed criteria, including product type, documentation, standards compliance, seismic requirements, operational functions, installation services, and factory testing. The emphasis on COTS products and specific documentation requirements are key considerations for proposal development.