Fabrication and Delivery of South Cavern Access Platform structural steel and connections. Delivery to Rapid City, South Dakota

Form / Attachment / Pricing Sheet

This document, "FFDG General Terms and Conditions for Commercial Products or Commercial Services (08/2025)", outlines the standard terms and conditions that will govern subcontracts issued by Fermi Forward Discovery Group, LLC (FFDG) for commercial products or services. It serves as a foundational document for potential bidders to understand the contractual framework they will be operating under if awarded a subcontract.

This document details numerous clauses covering:

• General Provisions: Definitions, scope of subcontract, independent contractor status, assignment, acceptance, and standard of performance.
• Payment, Inspection, Licenses, and Permits: Terms related to how and when payment will be made, FFDG's right to inspect, and the subcontractor's responsibility for maintaining licenses.
• Changes and Modifications: Procedures for FFDG to unilaterally change the scope of work, services, or supplies, and the subcontractor's right to seek equitable adjustments.
• Indemnification and Liabilities: Subcontractor's responsibility to indemnify FFDG, assumption of risk for supplies, theft, warranty provisions, and limitation of liability.
• Termination and Non-Waiver of Defaults: Conditions under which the subcontract can be terminated and the non-waiver of defaults.
• Laws and Regulations; Disputes; Applicable Law: Compliance requirements with federal, state, and local laws, and the process for dispute resolution (negotiation, mediation, arbitration).
• Release of Information, Notifications, Entire Agreement: Rules regarding disclosure of information, required notifications to FFDG, and the definition of the complete agreement.
• Site and Facilities Access, ES&H: Requirements for accessing FFDG facilities and adherence to environmental, safety, and health standards.
• Stop-Work Order, Insurance, IT Acquisitions: Provisions related to stop-work orders, insurance requirements, and compliance for information technology acquisitions.
• Special Government Flow Down Provisions: Incorporation of numerous FAR and DEAR clauses applicable based on subcontract value and type, covering areas like ethics, security, labor standards, and small business subcontracting.

This document is critical for bidders as it establishes the legal and contractual obligations they must adhere to. Understanding these terms is essential for assessing the risks and requirements associated with the opportunity, particularly regarding performance standards, liability, dispute resolution, and compliance with government regulations. Bidders should review these terms carefully to ensure they can meet all stipulated conditions.

Solicitation / RFP / RFQ

This document specifies the requirements for the fabrication and delivery of a structural component, specifically a cantilever platform structure, for the Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US project. The U.S. Department of Energy (DOE) is involved, with Fermi Forward Discovery Group, LLC (FFDG) leading the LBNF Project.

• Fabrication of a complete, compliant cantilever platform structure.

• Conformance to customer-provided stamped structural shop drawings (Project No.: F0321.26001) and referenced details.

• Use of new, traceable materials per drawing callouts (e.g., ASTM A992, A36, A53) with Mill Test Reports (MTRs).

• Supply and installation of specified bolts, nuts, washers, anchor rods, and high-strength epoxy with lot traceability.

• Welding to be performed in accordance with AWS D1.1, using qualified WPS/PQR and certified welders.

• Adherence to AISC Code of Standard Practice for fabrication standards.

• Specific requirements for hole drilling/punching, dimensional tolerances, and surface preparation (SSCP-SP1) with specified coatings (Shop gray primer with topcoat NAL Blue – PMS 2945C / PMS 2945U).

• Clear marking and identification of components.

• Protection of finished surfaces during handling and shipping.

• Required visual inspection and Non-Destructive Examination (NDE) of welds and connections.

• Ensuring interface compatibility with upstream/downstream structural elements.

• Compliant product meeting all technical requirements and drawings.

• Prompt technical support and response to RFIs.

• Documentation Package including MTRs, bolt certificates, WPS/PQR, welder qualifications, inspection/NDE reports, dimensional records, packing lists, and care instructions.

• Immediate notification of nonconformances or delays.

• Coordination of delivery schedule, shipping method, and special handling.

Dakota Warehouse, 1313 E. St. Patrick St., Rapid City, SD 57701

• Subcontractor responsible for managing, controlling, and documenting work for compliance.

• Implementation of a documented quality management system (e.g., ISO 9001 aligned).

• Control of materials, processes, inspection, and testing.

• Maintenance of complete QA/QC records.

• Permitting customer audits and witnessing of inspections/tests.

• The document references "2026-04-30_AEI_South Cavern Access Platform_100% CD's.pdf" as a reference.

Forms / Attachments / Pricing Sheets

This document contains structural drawings and general notes for the South Cavern Access Platform project. It provides detailed information for the fabrication and erection of structural steel, concrete, and decking components.

• Sheet S001: General structural notes, design loads, anchor rod specifications, structural steel requirements, and welding/bolting standards.
• Sheet S002: IBC inspection tables for steel, concrete, and masonry, detailing required inspections before, during, and after welding and bolting.
• Sheet S101: Platform framing plan, showing the layout of beams, girders, and connections.
• Sheet S102: Platform decking and handrail plan, detailing the placement and fastening of deck plates and guardrails.
• Sheet S401: Framing elevations illustrating the vertical configuration of structural elements.
• Sheet S501: Various framing details, including post base details, connection details, and bracing.
• Sheet S601: Shear tab connection schedule, typical fastener plan layout, typical post base detail, and typical floor fastener installation.

This document is critical for any bidder involved in the structural construction, fabrication, or erection of the South Cavern Access Platform. It outlines specific material requirements, connection types, installation procedures, inspection protocols, and dimensional data necessary for accurate bidding and execution of the work.

Form / Attachment / Pricing Sheet

This document, "Proposal Certifications," is a collection of required certifications that offerors must complete and submit as part of their proposal package. It ensures compliance with various federal regulations and contract requirements.

• Export/Import Control: Certifications related to the origin and classification of items furnished under the subcontract.
• Buy American Act: Certifications regarding domestic preference for construction materials, including definitions and criteria for domestic and foreign materials.
• Rights to Proposal Data: Offeror's representation of rights to technical data and computer software proposed.
• Patent Rights: Determination of applicable patent provisions based on the offeror's business type (small business, university, etc.) and intent regarding patent waivers.
• Buy American Certificate: Specific certifications related to "domestic end product" and "foreign end product" for supplies.
• Certificate of Independent Price Determination: Certification that prices were arrived at independently and without collusion.
• Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions: Certification regarding lobbying activities.
• Certification Regarding Responsibility Matters: Certifications related to debarment, suspension, and tax delinquency.
• Employment Reports on Veterans: Certification regarding submission of VETS-4212 reports.
• Anti-Kickback Procedures: Certification that no kickbacks have been provided or included in the offer.
• Combatting Trafficking in Persons: Certifications related to compliance with policies against trafficking in persons, including the implementation of a compliance plan.

This document is critical for all potential bidders as it outlines mandatory certifications required for proposal submission. Failure to complete and submit these certifications accurately may render a proposal non-responsive or affect the offeror's responsibility determination. Bidders must carefully review each section to ensure they can truthfully certify compliance and provide any necessary supporting documentation or information.

Form / Attachment / Pricing Sheet

This document, titled "Subcontractor Annual Representations & Certifications (SARC)," is a form required for subcontractors. It collects essential business and compliance information from potential subcontractors to ensure they meet regulatory requirements for U.S. Government contracts.

• Offeror Information: Collects details such as Offeror Name, Parent Company Name, address, contact information, EIN/TIN, Website, NAICS U.S. Industry #, DUNS #, and SAM.gov Unique Entity Identifier (UEI).
• Entity Ownership & Operation: Inquires about the ownership structure (U.S. Owned, Foreign Owned) and operational status (Corporation, LLC, Partnership, etc.).
• Small Business Classifications: Requires bidders to self-certify their status as a Large Business, Small Business, or Foreign Business, and to select any applicable diversity categories (e.g., Small Disadvantaged Business, Woman-Owned Small Business, HUBZone Small Business).
• Executive Compensation: Gathers information on the top five executives' compensation if specific Federal funding thresholds are met.
• Accounting System: Requires certification regarding the review and approval status of the offeror's accounting system.
• Responsible Offeror: Asks for confirmation of compliance with FAR 9.104 regarding financial resources, performance, ethics, and operational capabilities, as well as compliance with laws related to trafficking of persons and forced labor.
• Employment Eligibility Verification: Requires confirmation of enrollment in or commitment to enroll in E-Verify.
• Export/Import Control Certifications: Requires agreement to comply with U.S. export control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Includes certifications related to Equal Opportunity (Standard Form 100/EEO-1), Affirmative Action, and limitations on pass-through charges.
• Certification: A final section for a duly authorized representative to certify the accuracy of all statements and acknowledge compliance with contracting and subcontracting programs.

This form is critical for any entity wishing to act as a subcontractor. Bidders must accurately complete all sections to demonstrate their eligibility, compliance status, and business qualifications. Failure to complete this form correctly may prevent award of a subcontract. The certifications cover a wide range of regulatory and compliance requirements that bidders must adhere to.

Solicitation / RFP / RFQ

This document is a Request for Proposal (RFP) from Fermi National Accelerator Laboratory (Fermilab) for the fabrication and delivery of a "South Cavern access platform structural steel and connections." This is not a purchase order.

• Fabrication and delivery of one (1) South Cavern access platform structural steel and connections.

• The contract type is not explicitly stated, but the award basis is "best value source selection" with an emphasis on "lowest price of technically acceptable offerors."

• The period of performance and estimated value are not stated.

• Proposals are due by 5:00 PM CST on May 22, 2026.

• Questions are due by 5:00 PM CST on May 22, 2026.

• The award will be made to a responsible offeror whose proposal conforms to requirements and represents the best value.

• Discussions are not anticipated; an award may be made without discussions.

• Not specified.

• The solicitation references "FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025)" which are available at a provided URL.

• Offerors must include F.O.B. Fermilab delivery terms and all freight charges in their quotation.

• Required forms to be submitted with the proposal include: RFP page, SARC Form (if not completed in the last year), and PUR-466 Form.

• Contact for contractual questions: Patrick Tarpey, Procurement Specialist III, at ptarpey@fnal.gov or 630-840-3640.