Facility Preventative and General Maintenance Services IDIQ

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive preventive maintenance, general maintenance, capital replacement, and repair services for critical facility systems at NIH Bethesda Campus High Containment facilities (Bio Safety Laboratories).

• Preventive Maintenance (PM) Program: Establish a fixed-cost PM program for regularly scheduled maintenance of critical facility systems to ensure operational readiness.

• As-Needed Services (IDIQ): Provide flexible Indefinite Delivery/Indefinite Quantity (IDIQ) services for evaluation, repair, and/or replacement of systems including, but not limited to, Uninterruptible Power Supply (UPS), HVAC Systems, Switchgear, HEPA filters, and architectural repairs.

• Troubleshooting: Diagnose and identify root causes of atypical conditions or equipment deficiencies, providing reports and repair proposals.

• Capital Replacement: Plan and execute capital replacements for critical facility systems.

• Personnel: Furnish all necessary personnel, equipment, materials, and supervision.

• Deliverables: Develop PM plans, provide inspection point lists for the Integrated Workplace Management System (IWMS), and offer repair/replacement recommendations.

• Compliance with industry standards for optimum operation, economy, and equipment life.

• Timely and cost-effective maintenance and repair management.

• Rapid response to emergency situations.

• Adherence to NIH cybersecurity standards and applicable codes/regulations.

• Maintenance records documented in the NIH IWMS.

• Site-specific accident prevention plan and safety training compliance.

• OSHA 10-hour certification for on-site field personnel and First Aid certification.

• Enrollment in the Contractor Safety Assessment Program (CSAP).

• Location: NIH Bethesda Campus High Containment facilities.

• Base Contract Period: One (1) year from the effective date of award.

• Option Years: Up to four (4) additional one-year periods, for a total potential duration of five (5) years.

• Project Manager: A dedicated Project Manager (PM) with a minimum of five years managing facility maintenance contracts is required. The PM must be the single point of contact with a 2-business day response time.

• Account Representative: Subject to NIH Project Officer approval.

• Response Times: Specific response times are defined for routine inquiries and on-site troubleshooting during both work and off-hours.

• Coordination: Work must be coordinated with the Contracting Officer’s Representative (COR)/Facility Manager (FM)/Project Officer (PO).

• System Shutdowns: Minimum 14 days' advance notice for planned shutdowns, waived for emergencies.

• Materials: All materials and equipment incorporated into the work shall be new unless otherwise specified.

• Site Cleanup: Contractor is responsible for cleaning the work site.

• Security: Contractor vehicles and personnel are subject to inspection and must comply with NIH security and badging procedures.

• Parking: Contractors must provide off-site parking and shuttle service for their workers; personal vehicles are prohibited on campus.

• Safety: A site-specific accident prevention plan is required. All personnel performing field work must have OSHA 10-hour certification. Enrollment in CSAP is mandatory.

Solicitation / RFP / RFQ

This solicitation is for Facility Preventative and General Maintenance and Repair Services for High Containment Facilities at the NIH Bethesda Campus. The contract will include a fixed-cost preventative maintenance program and an Indefinite Delivery/Indefinite Quantity (IDIQ) component for additional services.

• Comprehensive preventative maintenance, general maintenance, capital replacement, and repair services for critical facility systems in NIH Bio Safety Laboratories.

• Maintenance, testing, and certification of HEPA filters on building HVAC systems.

• Evaluation, repair, and/or replacement of systems including Uninterruptible Power Supply (UPS), HVAC Systems, and Switchgear.

• Architectural construction and finish repairs for designated buildings.

• Compliance with industry standards, regulatory requirements, and safety protocols.

• Development of a preventive maintenance program, including review of existing plans or development of new ones based on best practices.

• Troubleshooting services with documented findings and corrective action proposals.

• Provision of a project manager and an account representative with specific experience and response time requirements.

• Contract Type: IDIQ (Indefinite Delivery/Indefinite Quantity)

• Period of Performance: Base year (1 year) with options for up to 4 additional one-year periods, for a total potential contract duration of 5 years.

• Estimated Value: Not explicitly stated in the solicitation document.

• Offer Due Date: 07/03/2026 at 1630 ET.

• Proposal submission instructions are detailed within the solicitation document.

• Evaluation criteria are not detailed in this excerpt but will be part of the full solicitation package.

• The acquisition is set aside for Small Business.

• The solicitation includes numerous FAR and HHSAR clauses and provisions.

• A Statement of Work (SOW) is referenced as a supporting document.

• Wage determination information is provided for various occupational categories.