Fairchild Air Force Base (AFB) Optimized Remediation Contract (ORC) Draft Request for Proposal (RFP) Questions and Government Answers/Responses

Questions & Answers / Clarifications

This document contains responses to questions and requests for clarification submitted by potential bidders regarding the solicitation for the Fairchild AFB ORC (FA890325R0035) opportunity.

• Government Property: Recyclable materials from the FT004 treatment system will need to be coordinated with the DLA/LRS recycle facility.
• Page Limits: The page limit for Volume II (Past Performance) remains 15 pages. Volumes III and IV do not have page limitations. The page count for Volume I will not be increased.
• Property Management System: An audited and approved property management system is required for contracts containing government property, as per FAR 52.245-1.
• CPARS: Interim CPARS are acceptable for contracts that have not been completed. The wording in Section L has been updated to reflect this.
• PPQs: Previously received PPQs may be submitted, provided they do not reference any other RFP. A different format is acceptable if it includes all requested information.
• Site Investigations: The document clarifies that certain sites (SR939 and SS018) will not be part of the ORC. It also addresses PFAS contamination concerns at various sites (FT004, WP003, LF002), noting that the LF002 system was not designed to address PFAS and EPA will not allow its restart due to potential plume spread.
• 8(a) Program: The solicitation is a competitive 8(a) Set-Aside. The government will not consider firms outside the 8(a) program. However, the government will allow an 8(a) offeror to provide experience from a large business subcontractor.
• Evaluation Criteria: The government will not change the criteria for evaluating past performance to 50% completion; 80% completion of relevant and recent past experience is required to demonstrate competency.
• Site Visits: No site visit is planned for this solicitation.
• Deliverables: A commitment to comply with GIS/Geospatial Data Management Plan requirements is sufficient; a detailed plan is not required in the proposal.
• Subcontractors: A "major subcontractor" is defined as one whose work is within the critical path of the project.
• Property Management System: Offerors will provide a statement confirming they have a current and approved property management system per FAR 52.245-1.

These responses clarify requirements, address potential ambiguities, and confirm existing stipulations within the solicitation, aiding bidders in preparing their proposals. Key areas of clarification include page limitations, property management requirements, CPARS submission, PFAS contamination status, and 8(a) program eligibility. The government has revised Section L based on some feedback, such as clarifying the use of interim CPARS and the submission of PPQs.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) defines the scope of environmental remediation activities necessary to conduct site restoration under the Optimized Remediation Contract (ORC) at Fairchild Air Force Base (AFB). The primary goal is to achieve Performance Objectives (POs) at thirteen (13) Installation Restoration Program (IRP) sites, focusing on efficient and cost-effective site cleanup, long-term environmental liability reduction, and achievement of site-specific objectives.

The contractor will perform environmental remediation activities, including maintenance of established remedies, optimization at applicable sites, and achievement of site-specific objectives. This includes a range of tasks such as Preliminary Assessment/Site Inspection, Remedial Investigation/Feasibility Study, Remedial Action-Operation, Long-Term Management, and addressing Alternate Objectives for complex sites. Specific activities include site characterization, preparation, demolition, restoration, and management of hazardous and radiological waste.

Performance Objectives (POs), Performance Periods (PPs), and Performance Standards are detailed in Table 1. These include requirements for Project Management Plans, Integrated Master Schedules, Quality Program Plans, Community Involvement Plans, and specific site remediation activities (e.g., RA-O, LTM, RIP). The contractor must meet these standards, which are subject to government and regulatory approval.

The contract is for environmental remediation activities at Fairchild AFB, located in eastern Washington. The Period of Performance (POP) for specific tasks is defined within the contract and associated tables, with an overall goal of achieving POs within the specified PPs.

Key requirements include:

• Compliance with all applicable federal, state, and local laws, regulations, and agreements (e.g., CERCLA, RCRA, FFA).
• Development and maintenance of detailed plans (PMP, IMS, QPP, HSP, CQP).
• Management of government-furnished information and property.
• Robust data management, quality assurance, and record-keeping procedures.
• Advanced Site Characterization for Alternate Objective sites.
• Development of Conceptual Site Models (CSMs) and Exit Strategies.
• Performance modeling and optimization.
• Coordination with stakeholders, including regulators, community members, and other government entities.
• Strict adherence to information security and cybersecurity requirements.
• Proper handling, management, and disposal of hazardous and radiological waste.
• Compliance with environmental permits and rights of access to non-AF real property.
• Photo documentation of site activities.
• Transition of work activities to ensure seamless operations.

Solicitation / RFP / RFQ

This document, "SECTION L INSTRUCTIONS TO OFFERORS," outlines the requirements for submitting proposals in response to a solicitation (RFP). It details how offerors should prepare and submit their proposals to ensure they are considered for award.

• Proposal Submission: All proposals must be submitted electronically via the Procurement Integrated Enterprise Environment (PIEE) website. Mail or hand-carried proposals will not be accepted. Proposals must be in searchable Adobe PDF format, legible, and not zipped. A "File Description" is required for each uploaded file.

• Proposal Volumes: Proposals must consist of three volumes:

  • Volume I: Combined Technical/Risk Approach (15-page limit, excluding certain items like PPQs, CPARS reports, TOC, etc.)
  • Volume II: Past Performance (15-page limit)
  • Volume III: Price (No page limit)
  • Volume IV: Solicitation, Offer and Award Documents, Certifications/Representations, Management Approach, and Teaming Arrangements.

• Formatting: Proposals must be single-spaced with at least one blank line between paragraphs. A 12-point Times New Roman font is required, though font limitations do not apply to charts, tables, and figures. Pages must be 8.5" x 11", with 11" x 17" pages allowed for figures and tables. Specific page setup parameters (margins, gutter, header/footer) are provided.

• Content: Narratives must contain sufficient detail to demonstrate technical capability and address RFP requirements. "Parroting" PWS requirements is not sufficient. Proprietary information must be clearly marked.

• Contract Type: Not explicitly detailed in this section, but Volume III pertains to Price.

• Period of Performance: Mentioned in relation to proposal volumes and technical approach, but specific dates are not in this document.

• Estimated Value: Not stated in this document.

• Submission Deadline: Proposals must be submitted no later than the date and time specified on SF 33, block 9. Late proposals will be handled per FAR 15.208.

• Confirmation of Receipt: Offerors are responsible for confirming receipt of their proposals in PIEE.

• Evaluation: The document outlines factors for evaluation, including Technical Approach (Volume I), Past Performance (Volume II), and Price (Volume III). Specific details on evaluation criteria are within these volumes.

• Discussions: The government intends to award without discussions but reserves the right to hold them, potentially leading to a Final Proposal Revision (FPR).

• Joint Ventures/Teaming: Volume IV details requirements for Joint Venture (JV) and Mentor-Protégé agreements, including submission of signed agreements and SBA notification for small business JVs.

• Responsibility Determination: The Contracting Officer will perform an affirmative responsibility determination based on financial ability, performance schedule compliance, past performance, integrity, and resources.

• This document is "Attachment 4" and is part of a solicitation identified by "FA8903-25-R-0035."

• It is crucial for offerors to adhere strictly to all instructions to avoid proposal rejection or ineligibility for award.

Solicitation / RFP / RFQ

This document is a DRAFT Request for Proposal (RFP) for the Fairchild AFB Optimized Remediation Contract at Fairchild AFB, Washington. The Government anticipates awarding a Firm Fixed Price (FFP) contract. This effort is being offered under the Section 8(a) Small Business program, in accordance with the Small Business Act and a partnership agreement between the SBA and the Department of the Air Force. The North American Industry Classification System (NAICS) code for this requirement is 562910.

• The core requirement is for Optimized Remediation Services at Fairchild AFB, Washington.

• The work will be completed in accordance with applicable technical and regulatory requirements and the draft Performance Work Statement (PWS) dated 16 September 2025 (Attachment 1).

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance (PoP): Approximately 10 years from date of award, consisting of one (1) base year and eight (8) option years.

• This is a DRAFT RFP, allowing potential Offerors to submit questions and provide feedback on alternative approaches.

• Offerors are instructed to refer to draft RFP Attachment Section L – Instructions, Conditions, And Notices To Offerors for proposal preparation.

• Offerors must be registered in the System for Award Management (SAM) database to be eligible for award.

• Offerors must confirm updated Representations and Certifications (Reps and Certs) or provide FAR 52.209-11.

• The proposal must remain valid for Government acceptance for a period of 280 days after receipt.

• Draft Section M – Evaluation Criteria is provided.

• This draft RFP is anticipated to be issued as a competitive Section 8(a) Set-Aside.

• It is the responsibility of interested parties to check frequently for any changes to the solicitation.

• Funds are not presently available for this effort; no award will be made until funds become available.

• The Government reserves the right to cancel this draft solicitation.

• The Government has no obligation to reimburse an offeror for any costs if the solicitation is cancelled.

• Six attachments are listed, including the DRAFT PWS, DRAFT Schedule B, DRAFT Solicitation, DRAFT Section L, DRAFT Section M, and a Question and Answer Matrix.

Questions & Answers / Clarifications

This document contains draft questions and responses related to the Optimized Remediation Contract at Fairchild AFB, WA, for solicitation FA890325R0035.

This attachment is a template for submitting questions and receiving government answers. The provided content is a blank template with only the solicitation number and contract title.

This document serves as a placeholder for future Q&A. No specific clarifications or impacts on the solicitation are provided in this draft version.

Solicitation / RFP / RFQ

This document is a solicitation (FA890325R0035) for environmental remediation activities at Fairchild Air Force Base (AFB). The Performance Work Statement (PWS) dated September 16, 2025, outlines the scope of environmental services required for site restoration under the Optimized Remediation Contract (ORC). The activities include maintenance of established remedies, optimization at applicable sites, and achievement of site-specific objectives to meet Performance Objectives (POs) at thirteen (13) Installation Restoration Program (IRP) sites.

The solicitation details numerous tasks related to environmental remediation, including but not limited to:

• Project Management Plans (PMP)

• Integrated Master Schedule (IMS) and Milestone Payment Schedule (MPS) development and updates

• Quality Program Plans (QPPs)

• Restoration Advisory Board (RAB) support

• Community Involvement Plans

• Site investigation and remediation tasks (e.g., 1,4-Dioxane, Remedial Action-Operation (RA-O), Operation & Maintenance (O&M))

• Monitoring Well Network Inventory, Inspection, and Repair

• Record of Decision (ROD) achievement

• Treatment System Removal and Abandonment

• Long Term Monitoring (LTM)

• Site Closeout activities

• Corrective Measure Study/Corrective Action Plan (CAP)

• Solicitation Number: FA890325R0035

• Type of Solicitation: Request for Proposal (RFP)

• NAICS Code: 562910

• Size Standard: 1000 Employees

• Small Business Type: 8(a)

• Set Aside: 100% Small Business

• Product Service Code: F999

• Pricing Arrangement: Firm Fixed Price for all listed items.

• Offers are due by 05:00 PM local time on December 11, 2025.

• Evaluation factors for award are detailed in Section M.

• This solicitation is a 100% small business set-aside, specifically for 8(a) participants.

• The document includes extensive details on inspection and acceptance locations, contract administration data (including Wide Area WorkFlow payment instructions), special contract requirements, and representations and certifications.

Solicitation / RFP / RFQ

This document outlines the evaluation criteria for the Fairchild Optimized Remediation Contract (ORC) at Fairchild AFB, WA. The acquisition is a competitive 8(a) small business set-aside, to be awarded on a best-value basis using subjective tradeoff source selection procedures. The government seeks to award to the offeror providing the best overall value, considering an integrated assessment of Technical/Technical Risk, Past Performance, and Price.

• The evaluation will focus on the offeror's ability to meet or exceed requirements affordably.

• Proposals must conform to all solicitation requirements, terms, conditions, representations, and certifications.

• Offerors must clearly identify any exceptions to terms and conditions with supporting rationale.

• One contract is intended to be awarded.

• The contract will be for the Fairchild Optimized Remediation Contract (ORC).

• Award will be made based on an integrated assessment of Technical (Technical Approach and Management Approach), Past Performance, and Price.

• Technical and Past Performance are considered more important than Price.

• The Technical factor is weighted more heavily than Past Performance, which is weighted more heavily than Price.

• The government may award without discussions but reserves the right to conduct them.

• "Correction potential" of proposal deficiencies will be considered.

• Evaluation criteria include:

  • Technical: Assessed via an integrated Technical/Risk rating, considering strengths, weaknesses, and risk levels (low, moderate, high, unacceptable).
  • Past Performance: Evaluated based on recency, relevancy, and quality of past performance, leading to a Performance Confidence Assessment (Substantial, Satisfactory, Neutral, Limited, or No Confidence).
  • Price: Evaluated for completeness, reasonableness, and unbalanced pricing.

• This acquisition is a competitive 8(a) small business set-aside.

• Offerors must submit sufficient information in the specified format for meaningful assessment.

• The government may limit the number of proposals in the competitive range.

• Past performance must be recent (within five years) and relevant to the contract requirements.

• Unbalanced pricing may be considered an unacceptable risk.

Form / Attachment / Pricing Sheet

This document, "Atch 2 DRAFT Schedule B Fairchild AFB (FY26)_29 Sept 2025.xlsx", provides a detailed breakdown of CLINs (Contract Line Item Numbers) and Sub-CLINs for services at Fairchild Air Force Base. It outlines projected award dates, contract period of performance (PoP) start and end dates, and descriptions of tasks associated with each CLIN/Sub-CLIN.

• CLIN/Sub-CLIN Descriptions: Covers a wide range of environmental remediation and management tasks, including Project Management Plans (PMP), Integrated Master Schedules (IMS), Quality Program Plans (QPP), Restoration Advisory Board (RAB) Support, Community Involvement Plans, 1,4-Dioxane investigations and remediation, Land Use Control Implementation Plans (LUCIP), monitoring well network management, and Remedial Action Operations (RA-O).
• Period of Performance (PoP): Includes a Base Period (FY26) with specific start and end dates (8/17/2026 - 8/16/2027) and multiple Option Years (OY1 through OY8) extending potentially to FY34.
• Projected Award Dates: Indicates the anticipated award dates for each CLIN/Sub-CLIN, with the Base Period projected for 8/17/2026.
• Location: Primarily pertains to Fairchild AFB, with some tasks specified for "All Open Sites (IRP, MMRP, PFAS, etc)" or specific site codes.

This schedule is crucial for potential bidders as it details the specific tasks, their estimated timelines, and the overall duration of the contract, including base and option years. It provides insight into the scope of environmental services required, allowing vendors to assess their capabilities and prepare detailed proposals. The breakdown by CLIN/Sub-CLIN helps in understanding the structure of the potential contract and the phased nature of the work, particularly the environmental remediation efforts.