Family Advocacy Program (FAP) Annual Training Amended

Questions & Answers / Clarifications

This document provides official responses to vendor questions regarding the Combined Synopsis/Solicitation W564KV26QA035.

• Prior Performance: The training has been performed previously, with the most recent contract (W564KV-24-P-0016) awarded to the Institute on Violence, Abuse, and Trauma.

• SOFA Status & Authorization: The contract does not provide SOFA status or authorization to work in Germany. All contractor personnel must possess independent authorization to perform services in Germany.

• CEU Requirements: CEUs must be included in the total quoted price. For clinical licensure, CEUs must be recognized by the respective national or state accrediting bodies. The government will accept CEU documentation co-sponsored through an existing approved provider if credentials meet specific licensure requirements.

• Attendees & Staffing: Approximately 60 attendees are expected, with a distribution of 20 DAVAs, 20 NPSP, and 20 from ACS Directors, FAP Managers, FAP Specialists, and FAP Clinical staff.

• Lodging: A limited number of rooms at Edelweiss Lodge are available for presenters at $255 per night, including meals. All lodging costs must be included in the total contract price, and the contractor is responsible for coordinating reservations.

• Background Checks: For U.S. nationals, the contractor must complete base-access documentation. EU citizens do not require additional background checks beyond standard installation access procedures.

• Technical Submission: The technical submission is limited to 75 pages (8.5" x 11", 12-point font). Speaker CVs and credential documentation can be included as appendices if the total page limit is not exceeded. Letters of Commitment are not required at the quote-submission stage.

• Government-Furnished Materials: The government will not provide existing curricula but will provide example agendas, past agendas, and relevant reference materials during the transition period after award.

• Pricing for FAR 52.217-8 (Option to Extend Services) is not required, as it will be removed via amendment.

• No option periods are included for this single four-day training event.

Solicitation / RFP / RFQ

This solicitation seeks proposals for a four-day professional development training program for IMCOM-Europe staff. The training will focus on the Family Advocacy Program (FAP) and will be conducted at the Edelweiss Lodge in Garmisch, Germany. The training is intended for FAP Staff, including Domestic Abuse Victim Advocates (DAVAs), New Parent Support Program (NPSP) Home Visitors (HVs), FAP Clinical (FAPC), and other necessary IMCOM-E FAP staff.

• Delivery of a four-day professional development training program.

• Training must include dedicated NPSP and DAVA tracks, and a daily all-attendee session.

• Development of Continuing Education Unit (CEU) eligible sessions covering ethics, strength-based practices, action planning, client relationships, team building, cultural competency, and effective communication.

• Minimum of thirty-two (32) total CEUs, with at least three (3) in ethics and three (3) in cultural competency.

• Provision of at least eight breakout sessions over the four training days.

• Furnishing of all personnel, instructors, facilitators, airfare, travel, lodging, supplies, materials, and any automated data processing equipment (ADPE) required for the training.

• The training must be delivered in English.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: July 20, 2026, to July 23, 2026.

• Estimated Value: Not specified in this document.

• Quotes are due by May 19, 2026, at 02:00 PM local time (CET/CEST).

• Quotes must be submitted via email to the Contracting Specialist and Contracting Officer listed.

• Evaluation will be based on three factors: Technical, Supplier Performance Risk (SPRS), and Price.

• Award will be made to the responsible Quoter whose quote is technically acceptable, presents an acceptable SPRS, and offers the lowest price.

• Quotes must demonstrate technical acceptability to be considered for award.

• Quotes rated Unacceptable under any nonprice factor will not be considered.

• Quotes must remain valid for 60 days after the solicitation closing date.

• The acquisition is unrestricted.

• NAICS Code: 624190.

• Funds are not presently available for this contract; the Government's obligation is contingent upon the availability of appropriated funds.

• Offerors must have an active SAM registration.

• Questions must be submitted via email no later than 5 days after the solicitation issue date.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal services for a four-day Family Advocacy Program (FAP) training program for IMCOM-Europe staff, including Domestic Abuse Victim Advocates (DAVAs), New Parent Support Program (NPSP) Home Visitors, FAP Clinical staff, and other FAP personnel. The training aims to enhance prevention, education, and coordinated community response to domestic and child abuse, and other harmful behaviors impacting military families.

• Conduct a four-day training program at the Edelweiss Lodge in Garmisch, Germany.

• Offer two program tracks: NPSP and DAVA, with daily sessions for all attendees.

• Provide Continuing Education Unit (CEU) sessions covering topics such as ethics, strength-based practices, action planning, client relationships, team building, cultural competency, and effective communication. A minimum of 32 total CEUs are required, including 3 for ethics and 3 for cultural competency.

• Develop a training agenda and conduct at least eight breakout sessions across NPSP and DAVA tracks.

• Furnish all necessary resources, including instructors, primary presentations, and equipment.

• Provide office supplies, materials, and automated data processing equipment (ADPE), with ADPE requiring Government approval before connecting to networks.

• Include airfare for all instructors and facilitators.

• Training must be delivered as scheduled from July 20-23, 2026, from 0800-1700 daily.

• All CEU minimums must be met.

• A minimum of 8 breakout sessions must be delivered.

• All critical resources must be present and functional (98% compliance).

• Materials and ADPE must be provided, with ADPE approval obtained prior to purchase.

• Airfare must be included, and personnel must arrive on time.

• Deliverables (attendance, CEU documentation, etc.) must be complete, accurate, and on time.

• Period: July 20-23, 2026.

• Place: Edelweiss Lodge and Resort, Sankt-Martin Strasse 120 Garmisch-Partenkirchen.

• Contractor must develop and maintain a Quality Control Plan (QCP).

• Personnel require installation access and may need background checks.

• Contractor must comply with safety regulations, including Host Nation laws and Army regulations.

• Contractor must comply with environmental compliance requirements.

• Contractor must adhere to security requirements, including OPSEC and PII.

• Contractor must attend post-award conferences and periodic progress meetings.

• Contractor must submit Service Contract Reports (SCR) annually via SAM.gov.

• Contractor must comply with German law for performing services in the Federal Republic of Germany.