Redacted Justification & Approval (J&A)

Solicitation / RFP / RFQ

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition for the procurement of a Circulating Fan (NSN 4140-01-464-9823, part number 011693/12462717) used on the M2A3 Bradley Fighting Vehicle. The Defense Logistics Agency - Land Warren (DLA-WRN) proposes to award a New Firm-Fixed-Price contract to ROTRON INCORPORATED, the approved source.

• Procurement of 86 each of the specified Circulating Fan.

• The contract is for a total maximum value of $

• Contract Type: Firm-Fixed-Price.

• Acquisition Method Code (AMC): 3 - Acquire, for the second or subsequent time, directly from the actual manufacturer.

• Acquisition Method Suffix Code (AMSC): B - Acquisition restricted to source(s) specified on "Source Control", "Altered Item" or "Selected Item" drawings/documents.

• This document serves as a justification for sole-source procurement, not a solicitation for proposals. However, notices required by FAR 5.201 will be published, and any bids or proposals received will be considered.

• The government has determined that the anticipated cost will be fair and reasonable, and certified cost or pricing data will not be required as the expected value falls below the threshold.

• The procurement is justified under 10 U.S.C. 3204(a)(1) and FAR 6.302-1, citing only one responsible source and no other supplies or services will satisfy agency requirements.

• Rotron, Inc. is the sole owner of the technical data rights and has developed, tested, and obtained government approval for this item. They possess the unique capability to manufacture, perform failure analysis, develop inspection and acceptance criteria, and repair/rebuild/test the item.

• Market research was conducted via a Sources Sought Notice posted on SAM.gov from May 28, 2025, to June 11, 2025.

• Web-based market research was completed on May 23, 2025.

• Limited search results were found for similar fans, with alternatives primarily for the commercial automotive market, requiring extensive analysis, prototyping, and testing.

• Interested sources identified include Aerapy LLC, BHPE LLC, and Flight Source Inc. Aerapy LLC and BHPE LLC have not completed the source approval process. Flight Source Inc. has been awarded previous procurements for this item and has submitted an Other Than New Material Worksheet for evaluation.

• Procurement History: Two previous contracts with Flight Source Inc. are noted (SPRDL1-24-P-0074 for $147,000 and SPRDL1-20-P-0121 for $190,400).

• No prior J&As are available for this action.

Amendment / Modification

• This amendment (0002) extends the solicitation closing date.

• The new closing date is January 21, 2026, at 01:00 PM.

• The previous closing date was December 22, 2025.

• Solicitation closing date.

• The deadline for offer submission has been extended to January 21, 2026.

• All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

• This amendment (0001) corrects the solicitation closing date.

• The closing date for the solicitation SPRDL1-25-R-0196 is affected.

• The proposal submission deadline has been extended from December 12, 2025, to December 22, 2025, at 01:00 PM.

Solicitation / RFP / RFQ

This document is a Solicitation, Offer, and Award form (Standard Form 33) for the procurement of supplies or services. It outlines the terms and conditions under which the government will receive and evaluate offers.

• The document details "Supplies or Services and Prices/Costs" in Section B, including specific items like "FAN, CIRCULATING" with National Stock Numbers (NSN) and manufacturer details.

• Section C, "Description/Specs./Work Statement," references a Technical Data Package (TDP) which is source-controlled and located within SAM.gov.

• Section D outlines "Packaging and Marking" requirements, referencing MIL-STD-2073-1 and MIL-STD-129.

• Section E details "Inspection and Acceptance" requirements, specifying "Origin" for both.

• Section F outlines the "Deliveries or Performance" schedule, with specific delivery days after contract award for item 0001AA (43 EA) and 0002AA (43 EA, upon exercise of option).

• The contract type is "Firm Fixed Price" for "Supply Contracts and Priced Orders."

• The solicitation number is SPRDL1-25-R-0196.

• The issue date is November 12, 2025, with a closing date of December 12, 2025, at 01:00 PM.

• Offers are to be submitted electronically via email to the Contract Specialist listed on the cover page.

• Vendors must be registered in SAM.gov.

• Section M outlines "Evaluation Factors for Award," including "EVALUATION OF OPTIONS" and "WAIVER OF UNITED KINGDOM LEVIES--EVALUATION OF OFFERS."

• The "Evaluation of Incomplete Option Pricing" section details how offers with incomplete option pricing will be evaluated.

• The "Contractor Responsibility and Eligibility for Award" section outlines criteria for award, including price, meeting requirements, and responsibility criteria per FAR 9.104.

• The document does not explicitly state a set-aside.

• The solicitation includes numerous FAR and DFARS clauses covering various aspects of contracting, including payment instructions (WAWF), special contract requirements, and representations and certifications.