Fayetteville National Cemetery, National Shrine Project

Solicitation / RFP / RFQ

This solicitation is for the Fayetteville National Cemetery National Shrine Project, located in Fayetteville, AR. The estimated magnitude of construction is between $250,000 and $500,000.

The scope of work includes headstone raise and realign, turf renovation, and irrigation modifications. Specific details are provided in the attached Statement of Work.

• Contract type: Firm-Fixed-Price

• Period of Performance: Not explicitly stated, but implies a base period and potential options.

• Bids are due by May 25, 2026, at 3:00 PM CDT.

• Bids must be submitted electronically via email to daniel.kinney@va.gov with the subject line: "36C78626B0018 – Fayetteville NC National Shrine RFI(s)".

• A site visit is scheduled for May 20, 2026, at 10:00 am CDT.

• Bid opening will be conducted via teleconference.

• Evaluation will be based on price and price-related factors.

This procurement is a Notice of Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside in accordance with Public Law 109-461.

• All amendments to the solicitation will be posted on sam.gov.
• Offerors are responsible for acknowledging all amendments.
• A bid guarantee is required (20% of bid price, not to exceed $3,000,000.00).
• Performance and payment bonds will be required.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor (DOL) Wage and Hour Division Payroll Form (WH-347). It is intended for optional use by contractors and subcontractors to record payroll information for workers on Federally financed or assisted construction contracts. While optional for contractor use, the information collection is mandatory under the Copeland Act (40 U.S.C. § 3145) and DOL regulations (29 C.F.R. § 5.5(a)(3)(ii)).

• Contractor/Subcontractor Name and Address
• Payroll Number and Project/Contract Number
• Worker's Name and Identifying Number (e.g., last four digits of SSN)
• Work Classification
• Weekly Hours Worked (including daily breakdown)
• Rate of Pay
• Gross Amount Earned
• Deductions (FICA, Withholding Tax, Other)
• Net Wages Paid
• Section for Fringe Benefits (paid in cash or to approved plans/funds)
• Statement of Compliance regarding wages paid, wage rates, classifications, and apprentice registration.

Bidders may be required to use this form or a similar format to report payroll information as part of contract compliance. Understanding the required fields and compliance statements is crucial for accurate proposal preparation and for fulfilling post-award contractual obligations related to wage and hour laws on federal projects.

Form / Attachment / Pricing Sheet

This document is a poster detailing "Employee Rights Under the Davis-Bacon Act" for laborers and mechanics employed on federal or federally assisted construction projects. It serves to inform workers of their rights regarding prevailing wages, overtime pay, enforcement, apprenticeships, and proper pay.

• Prevailing Wages: Mandates payment of wage rates listed in the Davis-Bacon Wage Decision.
• Overtime: Requires payment of at least one and one-half times the basic rate for hours worked over 40 in a work week, with few exceptions.
• Enforcement: Outlines potential consequences for non-compliance, including withholding of payments, liquidated damages, contract termination, debarment, and civil/criminal prosecution.
• Apprentices: Clarifies that apprentice rates apply only to those registered in approved programs.
• Proper Pay Contact: Provides contact information for Daniel P. Kinney (Contract Specialist, Department of Veterans Affairs, National Cemetery Administration) and the U.S. Department of Labor's Wage and Hour Division for inquiries about pay or wages.

This poster is relevant to bidders as it outlines labor standards that will likely be incorporated into the contract. Understanding these requirements is crucial for accurately estimating labor costs, ensuring compliance, and avoiding potential penalties. Bidders should be aware of the prevailing wage, overtime, and apprenticeship regulations to ensure their proposals and subsequent contract performance meet federal requirements.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for Heavy Construction Projects (Including Water and Sewer Lines) in Washington County, Arkansas. It outlines the prevailing wage rates and fringe benefits required for various labor classifications on federal or federally funded construction projects subject to the Davis-Bacon Act.

• Labor Classifications and Rates: Lists specific trades (e.g., Carpenter, Electrician, Laborer, Operator, Truck Driver) with their corresponding hourly wage rates and fringe benefits.
• Executive Order 13706 (Paid Sick Leave): Notes that this Executive Order applies to contracts awarded on or after January 1, 2017, requiring contractors to provide paid sick leave.
• Executive Order 13658 (Minimum Wage): Details the applicability of this order to contracts awarded between January 1, 2015, and January 29, 2022, and the minimum hourly wage requirement.
• Identifier Explanations: Provides definitions for various rate identifiers (Union Rate, Union Average Rate, Survey Rate, State Adopted Rate) and how they are determined.
• Wage Determination Appeals Process: Outlines the procedures for appealing wage determination decisions.

Bidders must use this document to understand the minimum wage and fringe benefit requirements for laborers and mechanics employed on the project. This information is crucial for accurately estimating labor costs in their proposals and ensuring compliance with federal labor laws. Failure to adhere to these wage determinations can lead to contract violations and penalties.

Form / Attachment / Pricing Sheet

This document contains a set of architectural and engineering drawings for the FY26 Shrine Project at the Fayetteville National Cemetery. It details the layout and specifications for headstones, turf, and irrigation systems across various sections of the cemetery.

• Sheet Index (X-101): Provides an overview of all included drawings, categorized by type (Title Sheet, Turf Layout, Headstone Layout, Existing Conditions, Irrigation Layout).
• Turf Layouts (L-101, L-201): Depict the areas designated for turf installation or maintenance in Sections 25A-C and 30/30A, including dimensions and existing features.
• Headstone Layouts (L-102, L-202): Illustrate the placement and numbering of headstones within Sections 25A-C and 30/30A, along with a legend for grave site status (available, occupied, reserved, etc.).
• Existing Conditions and Demo Plan (CI-101): Outlines existing site features, including structures, roads, utilities, and trees, and indicates areas for demolition related to the irrigation system.
• New Irrigation Layout Plan (CI-201): Details the proposed new irrigation system, including mainline and lateral lines, sprinkler head locations, and valve assemblies, along with specific irrigation notes and a legend.

These drawings are critical for bidders to understand the physical scope of work, site conditions, and specific requirements for the FY26 Shrine Project. They provide detailed information necessary for accurate bidding, site preparation, installation of turf and headstones, and implementation of the new irrigation system.

Statement of Work (SOW) / Performance Work Statement (PWS)

To honor veterans by maintaining Fayetteville National Cemetery as a dignified and respectful National Shrine, ensuring the appearance and operational procedures reflect the nation's concern and respect for those interred there.

• Headstone Maintenance: Raise, realign, level, backfill, and clean approximately 858 upright marble headstones in specified sections (25A, 25B, 25C, 30, 30A). This includes surveying and ensuring accurate placement.

• Turf Renovation: Renovate approximately 42,620 square feet of turfgrass in specified sections (25A, 25B, 25C, 30, 30A), including killing existing turf, grading, and establishing new sod.

• Irrigation System: Demolish the existing single-zone irrigation system and install a new two-zone system in sections 30 and 30A.

• Restoration: Restore any cemetery features disturbed or damaged during the work to their original condition.

• Headstones must be plumb, set at the proper height for a smooth transition, and aligned laterally and transversely within specified tolerances.

• Turf renovation must result in a smooth, uniformly level surface, with new sod established.

• The new irrigation system must be fully functional, operational, and tested.

• All work must be completed without disruption to cemetery operations, including funerals and visitor privacy.

• Period: 365 calendar days from Notice to Proceed (NTP), including turf establishment.

• Place: Fayetteville National Cemetery, 1000 S. Ltcol Leroy Pond Ave, Fayetteville, AR 72701.

• Work hours are Monday-Friday, 8:00 a.m. to 4:30 p.m., with potential for weekend work if requested and approved.

• Contractor must adhere to strict standards for employee conduct, dress, and behavior, maintaining decorum suitable for a National Shrine.

• Contractor is responsible for all labor, materials, equipment, and supervision.

• Strict adherence to the Statement of Work and Specifications is required.

• Protection of existing cemetery features, vegetation, and utilities is mandatory.

• A one-year warranty on all work is required after Final Acceptance.

Form / Attachment / Pricing Sheet

This document is the Price Schedule for the opportunity, detailing the costs associated with the supplies and services required. Bidders will use this to provide their pricing.

• Item Number: 0001
• Description of Supplies/Services: Headstone Raise and Realign, Turf Renovation, and irrigation modifications in accordance with the attached Statement of Work.
• Unit: JB (Job)
• Contract Period: Base
• POP Begin: Not specified
• POP End: Not specified

This pricing schedule is critical for bidders to understand the cost structure of the requirement and to prepare their proposals accurately. It outlines the specific services for which pricing is required and serves as a basis for contract award.

Form / Attachment / Pricing Sheet

This document is the VAAR 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Acknowledgement: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Cooperation: Offerors agree to provide documents to VA to demonstrate compliance upon request.
• Certification Section: A section is provided for the offeror to complete, sign, and return, certifying compliance with subcontracting limitations.

This form is mandatory for all offerors. Failure to complete, sign, and return this certification with the bid, quotation, or proposal will render the offer ineligible for evaluation and award. Bidders must understand and agree to the subcontracting limitations specific to the contract type (services, general construction, or special trade construction) before submitting their offer.

Form / Attachment / Pricing Sheet

This document is Standard Form 1413, "Statement And Acknowledgment." It is used to document the prime contractor's statement regarding subcontract awards and the subcontractor's acknowledgment of specific contract clauses included in the subcontract. It ensures compliance with labor standards and other related regulations.

• Part I - Statement Of Prime Contractor: Captures details of the prime contract, subcontract award date, prime and subcontractor names and addresses, and confirmation regarding the inclusion of the "Contract Work Hours and Safety Standards Act -- Overtime Compensation" clause.
• Part II - Acknowledgment Of Subcontractor: Lists specific clauses that the subcontractor acknowledges are included in their subcontract. These include clauses related to labor standards, wage rates, apprentices, Copeland Act requirements, and contract termination.
• Fields for project name, location, and signatures of authorized representatives.

Bidders may be required to complete and submit this form as part of their proposal or upon award of a subcontract. It is crucial for understanding and acknowledging the labor standards and contractual obligations that will apply to subcontracted work. This form helps ensure that both prime contractors and subcontractors are aware of and agree to comply with relevant federal regulations.

Presolicitation Notice

This notice announces the Department of Veterans Affairs, National Cemetery Administration's intent to issue a solicitation for the "Fayetteville National Cemetery, National Shrine Project." The project involves Upright Headstone Raising/Realigning, Turf Renovation, and Irrigation Modifications at the Fayetteville National Cemetery.

• Upright Headstone Raising/Realigning

• Turf Renovation

• Irrigation Modifications

• The acquisition type will be an Invitation for Bid (IFB).

• The estimated construction magnitude is between $250,000 and $500,000.

• The contract period of performance is not specified in this notice.

• The full solicitation, statement of work, specifications, and drawings will be posted on Federal Contract Opportunities at sam.gov.

• Bids will be due 30 calendar days after the solicitation is published.

• This requirement is a total SDVOSB (Service-Disabled Veteran-Owned Small Business) set-aside.

• All responsible SDVOSB sources may submit a bid.

• The NAICS code is 237990 – Other Heavy and Civil Engineering Construction.

• The small business size standard is $45.0 Million.

• The solicitation is anticipated on or about April 27, 2026, but this date may be adjusted.

• One or more items are subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.