FBSU Dataray upgrade / service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS), Billings Area, has issued a Notice of Intent to Sole Source Award for a DataRay software upgrade and managed services contract at the Fort Belknap Service Unit (FBSU) in Harlem, Montana. This action aims to secure standard technical support and maintenance for a specimen labeling system, ensuring compliance with laboratory accreditation requirements. The estimated total value is approximately $69,414.00. Responses are due by April 22, 2026.
Scope of Work
The contract requires a firm fixed-price service agreement for a commercially available off-the-shelf (COTS) software upgrade on pre-existing interfaces to DataRay, along with managed services. Key services include:
- 24x7 phone support and troubleshooting assistance.
- Software upgrades.
- Replacement of printers, software boxes, and power boxes as needed.
- Support for troubleshooting, repairs, and validation for inspections. Services must adhere to manufacturer's manuals and requirements from the Clinical Laboratory Joint Commission and CLIA.
Contract & Timeline
- Type: Firm Fixed-Price Base Plus Four Option Year Contract (Sole Source Intent).
- Duration: Base year from June 26, 2026, to June 25, 2027, with four subsequent option years, each starting June 26th.
- Estimated Value: Approximately $69,414.00.
- Set-Aside: None specified (Sole Source).
- Response Due: April 22, 2026, at 8:30 PM ET.
- Published: April 10, 2026.
- Place of Performance: Fort Belknap Service Unit, Laboratory Department, 669 Agency Main Street, Harlem, Montana 59526.
Justification & Response
The sole source justification is based on FAR 6.103-1, citing only one responsible source and proprietary ownership by DataRay, supported by market research. This is not a request for quotes or proposals. Interested parties must submit capabilities statements demonstrating clear and convincing evidence that competition would be advantageous to the Government, not cost or time prohibitive, and would not hinder mission objectives related to agency standardization, data center standardization, and network security.
Submission Details
Capabilities statements should be directed via email only to Contract Specialist Ashley Flynn at ashley.flynn@ihs.gov. The subject line must be: "Notice of Intent Question Submission - FBSU DataRay – SN- 75H70926BAO038". Phone calls or voicemails will not be accepted. The government's determination not to compete is at its sole discretion, and it will not be responsible for costs incurred by responding.