FCC Coleman FY26 4TH QTR Halal

Other / Unclassified

This memorandum from the Federal Bureau of Prisons, Federal Correctional Complex Coleman, Florida, provides specific delivery schedules for vendors who have bid on an opportunity. It outlines four distinct delivery schedules for the 4th Quarter (July 1, 2026 – September 30, 2026).

This document is critical for vendors to understand the required delivery timelines and conditions for their bids. It details:

• Schedule #1: All items in one shipment between July 1-15, 2026.
• Schedule #2: Split into two equal shipments: July 1-15, 2026, and August 3-17, 2026.
• Schedule #3: Split into three equal shipments: July 1-15, 2026; August 3-17, 2026; and September 1-15, 2026.
• Schedule #4 (Weekly): 13 shipments, delivered each Monday (produce) and Tuesday (bread, milk, eggs), starting July 6, 2026, and ending by September 29, 2026. Specific delivery times (7:30 AM - 12:00 PM) are noted for this schedule.

Key Requirements & Consequences:

• Deliveries are on a first-come, first-served basis within the specified windows.
• Delivery hours are Monday-Friday, 7:30 AM - 2:30 PM, excluding weekends and federal holidays (July 3, Sept 7, 2026).
• Failure to adhere to schedules will be noted as a performance issue, potentially leading to rejected deliveries or re-awarding.
• All items must meet specifications or risk rejection and re-award.
• Deliveries must be palletized and wrapped.
• Non-frozen perishables must be between 34-40°F; frozen foods at 0°F or below.
• Receipt is conditional for 3 days for examination and testing.
• Unacceptable items must be picked up by the vendor within 2 weeks.
• Invoices must be mailed or e-mailed; faxed invoices are not accepted.
• Contact information for the Food Service Warehouse and the Food Service Administrator (Angel Metcalf) is provided for questions.

Forms / Attachments / Pricing Sheets

This document, "Q4 FY26 Coleman Marketplace Buys Links.xlsx", is an Excel file containing links to various food and supply items available through the GSA Advantage! marketplace for the Q4 FY26 period. It serves as a reference for potential buyers to access specific product details and procurement information.

• Sheet 1: Lists an option for "FCC Coleman - June 2026 Fresh Produce" with a corresponding marketplace link.
• Sheet 2: Contains a comprehensive list of "FCC Coleman - Q4 FY26 - National Menu" items, including various food categories such as pasta, beans, bread, rice, cereal, meats, dairy, produce, spices, and prepared meals. Each item is associated with a unique Buy Number and a direct link to its listing on the GSA Advantage! marketplace.
• Kosher Meals Section: Includes specific listings for Kosher menu items, such as tuna, cereal, bread, and condiments, also with marketplace links.

This document provides potential bidders with direct links to specific product categories and items that are part of the Q4 FY26 procurement for FCC Coleman. Vendors can use these links to review detailed product specifications, pricing, and availability within the GSA Advantage! system, which is crucial for understanding the scope of potential procurements and preparing responsive bids.

Forms / Attachments / Pricing Sheets

This document provides detailed specifications for Halal meals required for the 4th quarter of Fiscal Year 2026 at FCC Coleman. It outlines specific ingredients, weights, and preparation methods for various certified Halal meals. Failure to comply with these specifications will result in the quoted item not being considered for award, and no substitutions will be accepted.

• Meal Components: Detailed breakdown of ingredients and their required weights for 12 different Halal meals (e.g., Fish Fillet Meal, Beans and Franks Meal, Chicken Wing Meal, Meatloaf Meal).
• Certification Requirements: Strict adherence to Halal certification standards, including sourcing, slaughtering, and processing requirements. A letter of certification from a Halal Certification Agency, dated no more than 11 months prior to the quote date, is required.
• General Meal Specifications: Includes requirements for tray type (three-compartment, non-metallic), volume/weight adherence, prohibition of substitutions, and marking with the certification symbol.
• Delivery Requirements: Specifies delivery schedules, temperature controls for perishable and frozen foods, and refusal of non-compliant products. All certified religious diet items must be marked with the Kosher Symbol.
• Contractor Award Acknowledgement: A form to be completed by the Contracting Officer and Food Service Contractor to accept or deny each line item, verifying acceptance of all listed items per specifications.
• Award Delivery Information: Details delivery expectations, including schedule, location, and consequences for failure to meet delivery or specification requirements.

This document is critical for any vendor intending to bid on the food service contract. Bidders must carefully review the detailed meal specifications, Halal certification requirements, and delivery instructions to ensure their offerings comply. The Contractor Award Acknowledgement form must be completed as part of the award process. Understanding these specifications is essential for accurate quoting and successful contract performance.