FCC Coleman FY26 December Produce

Other / Unclassified

This memorandum from the Federal Bureau of Prisons, Federal Correctional Complex Coleman, Florida, dated October 29, 2025, provides specific delivery schedules for vendors who have bid on an opportunity. It outlines four distinct delivery schedules for the second quarter of 2026 (January 1, 2026 – March 31, 2026).

Vendors must adhere to the delivery schedule they bid on. Failure to comply will be noted as a performance issue and may result in rejected deliveries (if too early) or re-awarding (if late). All items must meet specifications to avoid rejection and potential performance issues impacting future awards.

Key Delivery Schedules:

• Schedule #1: All items in one shipment between January 2-15, 2026.
• Schedule #2: Split into two equal shipments: first between January 2-15, 2026, and the second between February 2-17, 2026.
• Schedule #3: Split into three equal shipments: first between January 2-15, 2026, second between February 2-17, 2026, and third between March 2-16, 2026.
• Schedule #4 (Weekly): 13 shipments, delivered each Monday-Tuesday, starting January 5, 2026, and ending by March 31, 2026. Specific items have designated delivery days (Produce on Monday, Bread/Milk/Eggs on Tuesday).

Important Operational Details:

• Deliveries are on a first-come, first-served basis.
• Hours of delivery: 7:30 AM - 2:30 PM, Monday - Friday. No deliveries on weekends or Federal Holidays.
• Observed Federal Holidays: January 1, 2026 (New Years Day); January 19, 2026 (MLK Day); February 16, 2026 (President’s Day).
• The government reserves the right to adjust quantities with at least one week's notice.
• All deliveries must be palletized and wrapped.
• Temperature requirements: Non-frozen perishables (34-40°F), frozen foods (0°F or below).
• Receipt of delivery is conditional for 3 days for examination and testing.
• Unacceptable items must be picked up by the vendor within 2 weeks at their expense.
• Invoices must be mailed or e-mailed; faxed invoices are not accepted.
• Contact the Food Service Warehouse for delivery questions (352-689-3050/3052/3165/3051/3056).
• Contact Angel Metcalf (ametcalf@bop.gov) for other questions.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed specifications and quantities for various fresh produce items. It appears to be a pricing sheet or a detailed list of required items for an opportunity.

• Item Descriptions: Lists specific produce items such as Apples, Cabbage, Carrots, Lettuce Salad Mix, Celery, Cilantro, Cucumbers, Peaches, Onions, Green Peppers, Sweet Potatoes, White Potatoes, Tomatoes, Bananas, Cantaloupe, Watermelons, Pears, Strawberries, Yucca, Honeydew Melons, and Romaine Lettuce.
• Specifications: Includes details on grade (e.g., US Fancy Grade, US No. 1), size (e.g., 125 CT, 50# bags, 20# cases), variety (e.g., golden delicious, pascal, bell), and packaging (e.g., cases, bags, boxes).
• Quantities: Specifies the number of units or cases required for each item, with columns for different delivery dates/quantities (1 LOW, 2 MED, 3 CAMP, 4 USP1, 5 USP2).
• Costs: Includes columns for ITEM COST and TOTAL ITEM COST, though these are populated with 0.0 in the provided data, suggesting it may be a template for bidders to fill in.

This document is crucial for bidders as it outlines the exact types, quality standards, and quantities of produce the government intends to procure. Bidders will need to use this information to determine their ability to supply the specified items and to prepare their pricing proposals. The detailed specifications will guide product selection and ensure compliance with quality requirements.