FCC Coleman FY26 May Produce

Solicitation / RFP / RFQ

This is an open market solicitation for fresh produce for the DOJ BOP Field Offices - FCC Coleman. The government is procuring items to meet or exceed specified requirements, with an award type of Purchase Order, Delivery Order, or Purchase Card.

• The solicitation details specific requirements for various fresh fruits and vegetables, including apples, cabbage, carrots, lettuce salad mix, celery, cilantro, cucumbers, onions, peppers, potatoes (sweet and regular), tomatoes, bananas, and watermelons.

• All items must be new, not remanufactured or "gray market," and covered by the manufacturer's warranty.

• Specific grading, size, condition, and packaging requirements (e.g., "NO WOODEN CRATES") are detailed for each item.

• Bids must include pricing for all line items.

• Contract Vehicle: Open Market

• Period of Performance:

  • Base: 05/04/2026 - 05/08/2026
  • Option 1: 05/11/2026 - 05/15/2026
  • Option 2: 05/18/2026 - 05/22/2026
  • Option 3: 05/25/2026 - 05/29/2026

• Target Price: $1.00 (Inactive)

• Bid Decrement: $1

• Bids must be submitted through the Unison Marketplace platform.

• Interested offerors must submit questions via the 'Questions & Responses' link.

• Bid/Offer Acceptance Period: Bids must be good for 60 calendar days after the close of the Buy.

• Contracting Method: Tradeoff. Award will be made to a responsive, technically acceptable offeror whose past performance does not pose a risk. Evaluation will consider price, technical capability, delivery, and past performance.

• Past Performance: Will be a consideration for award, based on delivery history and performance alerts.

• Price: Will be evaluated to ensure it is fair and reasonable.

• Set-Aside Requirement: Small Business. Only qualified Small Businesses can bid.

• Seller Community: Marketplace Seller Community (All qualified Sellers can bid).

• SAM Requirement: Registration with the System for Award Management (SAM) is required at the time of offer submission.

• An optional attachment, "2nd_QTR_Delivery_Schedule_Memo.docx," is available.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed specifications and quantities for various fresh produce items. It appears to be a pricing or requirements sheet that bidders may need to complete or reference for a solicitation.

• Item Descriptions: Lists specific produce items such as Apples, Cabbage, Carrots, Lettuce Salad Mix, Celery, Cilantro, Cucumbers, Peaches, Onions, Green Peppers, Sweet Potatoes, White Potatoes, Tomatoes, Bananas, Cantaloupe, Watermelons, Pears, Strawberries, Yucca, Honeydew Melons, and Romaine Lettuce.
• Specifications: Includes details on grade (e.g., US Fancy, US No. 1), size, packaging (e.g., 125 CT, 50# bags, 20# cases), and variety where applicable.
• Quantities: Specifies the number of units required for each item (e.g., 300 for Apples, 50 for Cabbage).
• Delivery Dates & Quantities: Columns are present for different delivery periods (1 LOW, 2 MED, 3 CAMP, 4 USP1, 5 USP2), though quantities are mostly zeroed out in the provided data.
• Costs & Totals: Columns for Item Cost and Total Item Cost are included, with values currently set to 0.0.

Bidders should review this document to understand the specific types, grades, sizes, and quantities of fresh produce required. This information is crucial for preparing accurate pricing and ensuring compliance with the solicitation's requirements. The structure suggests that bidders may need to fill in cost information for each item and delivery period.

Other / Unclassified

This memorandum from the Federal Bureau of Prisons, Federal Correctional Complex Coleman, Florida, dated January 28, 2026, outlines specific delivery schedules for vendors who have bid on an opportunity. It details four distinct delivery schedules for the third quarter (April 1, 2026 – June 30, 2026).

This document is critical for vendors who have bid on or been awarded contracts related to this opportunity, as it specifies mandatory delivery schedules and associated performance expectations.

Schedule #1: All items in one shipment between April 1-15, 2026. Schedule #2: Split into two equal shipments. First delivery April 1-15, 2026; second delivery May 1-15, 2026. Schedule #3: Split into three equal shipments. First delivery April 1-15, 2026; second delivery May 1-15, 2026; third delivery June 1-15, 2026. Schedule #4 (Weekly Deliveries): Split into 13 shipments, delivered each Monday-Tuesday, starting April 6, 2026, and ending by June 30, 2026. Specific delivery times (7:30 AM - 12:00 PM) and product-specific delivery days (Produce on Monday, Bread/Milk/Eggs on Tuesday) are noted.

General Requirements & Consequences:

• Deliveries are on a first-come, first-served basis.
• Hours of delivery are 7:30 AM - 2:30 PM, Monday-Friday. No deliveries on weekends or Federal Holidays.
• Observed Federal Holidays: Memorial Day (May 11, 2026), Juneteenth (June 19, 2026).
• Failure to adhere to schedules will be noted as a performance issue, potentially leading to rejection of early deliveries or re-awarding of late deliveries.
• All items must meet specifications; non-compliant items will be rejected and may be re-awarded.
• Performance issues will be considered in future awards.

Specific Handling & Compliance:

• All deliveries must be palletized and wrapped.
• Non-frozen perishables: 34°F to 40°F.
• Frozen foods: 0°F or below.
• Receipt of delivery is conditional for 3 days for examination and testing.
• Unacceptable items must be picked up by the vendor within 2 weeks at their expense.

Invoice Submission:

• Invoices must be mailed or e-mailed; faxed invoices are not accepted.
• Contact accounting only for payment term issues.

Contact Information:

• Food Service Warehouse: 352-689-3050/3052/3165/3051/3056 for delivery schedule questions.
• Email ametcalf@bop.gov for general questions regarding these matters.