FCC FLORENCE FY 26 QTR 3 SUBSISTENCE

Solicitation / RFP / RFQ

The Bureau of Prisons, Federal Prison Complex – Florence Colorado, is soliciting quotations for 3rd Quarter FY 2026 Subsistence items under Request for Quote # 15B40626Q00000007. This acquisition is set aside for small businesses.

• Procurement of Subsistence items for the 3rd Quarter of FY 2026.

• This acquisition will be procured in accordance with FAR Part 12 – Acquisition of Commercial Items and Part 13 – Simplified Acquisition Procedures.

• Delivery is to be completed within thirty (30) days of order.

• Quotations will be evaluated based on price, technical acceptance, and past performance, with an award potentially made without discussions.

• Initial quotes should reflect the quoter’s ability to perform at a reasonable price.

• Faxed/mailed/emailed quotations will not be accepted. Quotes must be submitted via email to b7baker@bop.gov.

• Deadline for submission: March 16, 2025 @ 4:00 PM Mountain Time.

• This acquisition is set aside for small businesses.

• Offerors must be registered in the System for Award Management (SAM) and include their SAM.gov Unique Entity ID with their offer.

• Offerors are responsible for ensuring their quote is received by the specified date and time.

• Items not delivered within the required timeframe may be subject to cancellation, with shipping and restocking fees the responsibility of the vendor.

• Questions can be directed via email to b7baker@bop.gov.

Form / Attachment / Pricing Sheet

This document outlines the detailed specifications for various food items required for Fiscal Year 2026, Quarter 3, at FCC Florence. It serves as a critical reference for potential bidders to understand the exact product requirements, including type, grade, packaging, and specific compliance standards.

• Product Specifications: Detailed descriptions of numerous food items, ranging from dry beans and pasta to meats, vegetables, fruits, dairy products, and spices. Each item includes specific requirements such as U.S. Grade, packaging type (e.g., #10 cans, 1 lb bags, cases), quantity, and adherence to specific CID (Commodity Item Description) numbers.
• Compliance Requirements: Mandates compliance with Federal, State, and local regulations, including the Federal Food, Drug, and Cosmetic (FD&C) Act and the Fair Packaging and Labeling Act. Specific allergen labeling requirements are noted. Substitutions are not accepted.
• Special Notes: Several items have specific requirements, such as "Must be Clearly Labeled Kosher Parve on Each Individual Bag," "No Winston Brand Accepted," "Must be 4 oz or more" for certain meat products, and strict date requirements for frozen meats.
• Delivery Information (Separate Sheet): While this sheet focuses on product specifications, a separate sheet details award delivery information, including fiscal year, quarter, institution, delivery schedule (Monday-Friday, 6:30 AM - 1:30 PM), and critical delivery requirements for non-frozen, canned, and frozen foods (temperature ranges, palletization, marking of religious diet items).

This document is essential for bidders to determine their ability to meet the precise product specifications and compliance standards. Understanding these detailed requirements is crucial for accurate quoting and successful contract performance. Bidders must pay close attention to specific product attributes, packaging, labeling, and delivery conditions to ensure their bids are compliant and to avoid rejection of delivered goods.

Solicitation / RFP / RFQ

This document is a solicitation for subsistence items for the Federal Bureau of Prisons (FCC Florence) for Fiscal Year 2026, Quarter 3. The government is procuring various food and related items.

• The primary deliverable is "FY26 QTR 3 SUBSISTENCE," which includes meats, cheese, canned goods, dry goods, condiments, and pastries.

• A "See attached Spreadsheet" is referenced for detailed items, but the spreadsheet itself is not provided in the OCR text.

• The PSC (Product Service Code) is 8945.

• The contract type is "Firm Fixed Price."

• Delivery is FOB Destination.

• Delivery is required on or before 04/30/2026.

• The delivery address is Federal Bureau of Prisons, FCC Florence, 5880 State Highway 67 South, Florence, CO 81226.

• Offer Due Date: 03/16/2026 at 16:00 MT.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference, with addenda.

• Vendors must self-certify in SAM.gov.

• The offeror must sign the document and return it.

• Delivery must be within 30 days after award.

• The acquisition is set aside for Small Business (100.00%).

• NAICS Code: 311999.

• The document is Standard Form 1449.

• The solicitation number is 15B40626Q00000007.

• The issuing office is Federal Bureau of Prisons, Florence, CO.

Solicitation / RFP / RFQ

The Federal Bureau of Prisons, Federal Correctional Complex, Florence, CO intends to issue a solicitation for the acquisition of various food items. This acquisition is set aside for small businesses.

• Delivery of various food items.

• Terms are FOB Destination.

• Full delivery must be completed 30 days after award.

• Contract type: Firm-fixed price.

• The solicitation will be available on or about March 3, 2026, on www.sam.gov.

• Anticipated date for receipt of quotes: March 16, 2026, at 4:00 pm.

• Quotes must be submitted in the format of the attached Excel sheet; other formats will not be accepted. Handwritten bids will be rejected.

• Past performance will be considered approximately equal in value to price. Poor past performance may result in a vendor being considered non-responsible.

• The Government reserves the right to award to the responsible vendor(s) whose offer conforms to the solicitation and is most advantageous.

• This acquisition is set aside for small businesses.

• Offerors must be registered in www.SAM.gov with complete representations and certifications at the time of quotation.

• Interested parties are responsible for monitoring www.sam.gov for all future information, including amendments and awards.

• Please include shipping in all pricing.

• Payment will be made using Electronic Funds Transfer (EFT) or the Government Purchase Card.

• Point of Contact: Brittany Baker, Contract Specialist.