FCC FLORENCE FY26 QTR 3 MILK

Solicitation / RFP / RFQ

This document is a solicitation for milk, cottage cheese, and sour cream for Federal Bureau of Prisons (FCC Florence) for Fiscal Year 2026, Quarter 3. The delivery is expected by 04/30/2026.

• Procurement of milk, cottage cheese, and sour cream.

• Specific quantities and details are to be found in an attached spreadsheet.

• Delivery is required by 04/30/2026.

• Contract type is Firm Fixed Price.

• Period of Performance is not explicitly stated beyond the delivery date.

• Offer Due Date: 03/16/2026 at 16:00 MT.

• Offers must be submitted by signature.

• The vendor must self-certify in SAM.

• Delivery must be within 30 days after award.

• The solicitation is set aside for Small Business.

• NAICS Code: 311511

• The document references various FAR clauses and addenda related to contract terms, conditions, privacy, and security. These are incorporated by reference and detailed within the solicitation package.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) from the U.S. Department of Justice, Federal Bureau of Prisons (BOP) at the Federal Correctional Complex – Florence, Colorado. The BOP is soliciting quotations for milk for the 3rd Quarter of Fiscal Year 2026.

• Procurement of milk.

• Delivery is to be completed within thirty (30) days of order.

• This acquisition has no set-aside.

• Award may be made without discussions; therefore, initial quotes should provide sufficient information for award.

• Offerors must be registered in the System for Award Management (SAM) and include their SAM.gov Unique Entity ID.

• Quotations will be evaluated based on price, technical acceptance, and past performance, representing the best value to the Government.

• Faxed, mailed, or emailed quotations will not be accepted.

• Quotes must be submitted via email to b7baker@bop.gov.

• Submission deadline: March 16, 2026, by 4:00 PM Mountain Time.

• Offerors are responsible for ensuring receipt of their quote by the deadline.

• This acquisition has no set-aside.

• This acquisition will be procured in accordance with FAR Part 12 (Acquisition of Commercial Items) and Part 13 (Simplified Acquisition Procedures).

• Items not delivered within the required timeframe may be subject to cancellation, with shipping and restocking fees the responsibility of the vendor.

• Questions should be directed via email to b7baker@bop.gov.

Form / Attachment / Pricing Sheet

This document outlines the specifications for dairy products to be procured for FCC Florence, specifically for Fiscal Year 2026, Quarter 2. It details the requirements for milk, cottage cheese, and cream.

• General Compliance: All items must comply with Federal, State, and local regulations, including the FD&C Act and Fair Packaging and Labeling Act. Allergen labeling is mandatory. No specification substitutions are accepted.
• Milk: Pasteurized, nonfat, skim, or fat-free milk with no flavor. Must be in ½ pint containers and be Kosher Parve, with each carton labeled accordingly.
• Cottage Cheese: Low Fat (2%), Fat Free, or No Salt Added Low Fat types, unflavored, small or large curd. Must have a remaining shelf life of at least 60 days upon packaging. 5LB TUBS ONLY. Must be delivered weekly.
• Cream: Pasteurized sour cream, reduced fat, low-fat, or nonfat sour cream with no flavor. 5LB TUBS ONLY. Must be delivered weekly.
• Delivery Requirements (from Award Delivery Information sheet):
  • Deliveries are Monday-Friday, 6:30 AM - 1:30 PM.
  • Non-frozen perishable foods must be delivered between 34°F and 40°F.
  • Canned goods must be delivered above 34°F and not frozen.
  • Frozen foods must be delivered at 0°F or below.
  • Any product indicating prior thawing will be refused.
  • Certified religious diet items (e.g., Kosher) must be marked with the appropriate symbol or will be refused.
  • All items must comply with BOP National Menu Specifications.
  • Deliveries may be conditionally received for up to 3 days for examination and testing.
  • Items failing specifications will be refused and must be picked up at the vendor's expense within two weeks.

This document is critical for vendors supplying dairy products. It specifies exact product types, packaging, quantity units (e.g., EA for each), and crucial compliance requirements, including kosher certification and specific temperature ranges for delivery. Bidders must adhere strictly to these specifications, particularly the "5LB TUBS ONLY" requirement for cottage cheese and cream, and the kosher labeling for milk, to be considered for award. Failure to comply will result in rejection of the quoted item or delivered product.

Solicitation / RFP / RFQ

The Federal Bureau of Prisons, Federal Correctional Complex, Florence, CO, intends to issue a solicitation for the acquisition of Milk items. This is a synopsis/solicitation for milk products.

• Delivery of Milk items.

• Full delivery must be completed by June 30, 2026.

• Pricing must include shipping.

• Bids must be submitted in the provided Excel format; handwritten bids will be rejected.

• Contract Type: Firm-fixed price.

• Terms: FOB Destination.

• The solicitation will be available on or about March 3, 2026, on www.sam.gov.

• Anticipated date for receipt of quotes: March 16, 2026, at 11:00 am.

• Payment will be made via Electronic Funds Transfer (EFT) or Government Purchase Card.

• The Government reserves the right to award to responsible vendor(s) whose offer conforms to the solicitation and is most advantageous to the Government.

• Past performance will be considered approximately equal in value to price. Poor past performance may result in a vendor being considered non-responsible.

• This acquisition has no set-aside.

• Offerors must be registered in www.SAM.gov with complete representations and certifications at the time of quotation.

• All future information, including amendments and awards, will be distributed via www.sam.gov. Interested parties are responsible for monitoring this site.

• The point of contact for this solicitation is Brittany Baker, Contract Specialist.