FCC HAZELTON FY26 Q4 DAIRY
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Federal Bureau of Prisons, FCC Hazelton, located in Bruceton Mills, West Virginia, intends to issue a solicitation for Quarterly Dairy products for the fourth quarter of Fiscal Year 2026. This is an unrestricted opportunity for a firm-fixed price contract. Quotes are due June 9, 2026, at 12:00 pm EST.
Scope of Work
The solicitation is for various dairy items, including:
- Cottage Cheese, 5lb Container
- Milk (Whole), 1/2 Pints
- Sour Cream, 5lb Containers
- Milk, 5 Gallon Containers for Milk Dispenser
Deliveries will be made to the Federal Correctional Complex Hazelton-Warehouse, 1640 Skyview Drive, Bruceton Mills, West Virginia 26525, on a weekly or bi-weekly basis as per individual orders. The delivery period is July 1, 2026, through September 30, 2026.
Specific Delivery Requirements:
- Deliveries must be palletized unless otherwise arranged.
- Perishable foods require specific temperature ranges (e.g., non-frozen between 34°F and 40°F, frozen at 0°F or below).
- Products showing signs of prior thawing will be refused.
- Certified religious diet items must be marked with the Kosher Symbol and comply with BOP National Menu Specifications.
- All items are subject to close inspection, with conditional acceptance for up to three days for examination and testing.
- Unacceptable items must be picked up by the vendor within two days of notification.
- Cottage cheese must have a remaining shelf life of at least 60 days after packaging.
- Crates must be picked up twice a week.
Contract Details
- Contract Type: Firm-Fixed Price
- Period of Performance: July 1, 2026 – September 30, 2026
- Set-Aside: Unrestricted
- NAICS Code: 112120 (Dairy Cattle and Milk Production)
- Product Service Code: 8910 (Dairy Foods And Eggs)
Submission & Evaluation
- Submission Method: Completed offers, including a signed SF 1449 and vendor information, must be delivered via email to HAX-BusinessOffice-S@bop.gov (backup email: cehall@bop.gov). Faxed or mailed quotes will not be accepted.
- Representations & Certifications: Offerors are required to complete representations and certifications via the Online Representations and Certifications Application (ORCA) per FAR 52.212-3.
- Evaluation Criteria: Award will be made to the responsible offeror(s) whose offer is considered most advantageous to the Government, with past performance and price being key factors.
- Payment: Electronic Funds Transfer (EFT).
Key Dates & Contacts
- Solicitation Availability: On or about May 27, 2026, on SAM.gov.
- Quote Due Date: June 9, 2026, at 12:00 pm EST.
- Anticipated Award Date: June 30, 2026 (subject to change).
- Point of Contact: Charlie Hall, Contract Specialist, FCC Hazelton, cehall@bop.gov. For delivery questions, call 304-379-5177 or 304-379-5060.