FCC HAZELTON FY26 Q4 SUBSISTENCE

Solicitation / RFP / RFQ

This document is a solicitation (Request for Quote - RFQ) for "FCC HAZELTON FY26 Q4 SUBSISTENCE FOOD ITEMS." The Federal Bureau of Prisons, FCC Hazelton, is procuring these food items.

• The primary deliverable is "VARIOUS FOOD ITEMS, SEE ATTACHED LIST OF ITEMS AND DESCRIPTIONS."

• Deliveries are required between July 1, 2026, and July 17, 2026.

• Deliveries will be accepted Monday through Friday, from 7 AM to 2 PM, excluding Federal Holidays.

• All deliveries must be in exact quantities.

• Changes to line items, descriptions, or quantities will not be considered and may lead to disqualification.

• Contract Type: Firm Fixed Price.

• Period of Performance: July 1, 2026 - July 17, 2026.

• Quotes must be emailed to HAX-BUSINESSOFFICE-S@BOP.GOV (backup email: cehalll@bop.gov).

• Quotes faxed or mailed will NOT be considered.

• Past performance and price will be considered when determining the most advantageous offer.

• Offerors must hold prices firm for 60 calendar days from the receipt date.

• This solicitation is set aside 100.00% for Women-Owned Small Business (WOSB).

• NAICS Code: 311999 (All Other Food Manufacturing).

• Size Standard: 700 Employees.

• Contact for solicitation information: C. Hall at cehall@bop.gov.

• Delivery destination: Federal Bureau of Prisons, FCC Hazelton, 1640 SKYVIEW DRIVE, Bruceton Mills, WV 26525.

• Payment terms: Net 30.

Forms / Attachments / Pricing Sheets

This document is a breakdown of subsistence items for Fiscal Year 26, Quarter 4. It lists various food items, their descriptions, units of issue, order quantities, and unit prices. This information is crucial for bidders to understand the specific products and quantities the government intends to procure.

• Item Descriptions: Detailed specifications for a wide range of food items including dairy (butter, cheese), various types of canned and dry beans, vegetables, fruits, cereals, spices, oils, sauces, pasta, and more.
• Units of Issue & Order: Specifies the unit of measure (e.g., LB, EA, CS, BG, QT, PK) and the quantity ordered for each item.
• Pricing: Includes columns for 'Price Per Unit' and 'Total', though all listed prices are $0.00 in this document.
• Specifications: Many items include detailed specifications referencing U.S. Grade standards, Code of Federal Regulations (CFR) citations, agricultural practices, and packaging requirements.

This document serves as a detailed list of anticipated food requirements. Bidders should review the item descriptions and specifications carefully to determine if they can meet the requirements and to prepare accurate quotes. The quantities listed indicate the potential scale of the procurement for each item. The $0.00 pricing suggests this may be a preliminary listing or part of a larger contract structure where pricing is determined separately.

Form / Attachment / Pricing Sheet

This document outlines the specific delivery requirements for goods, likely related to food items, intended for government procurement.

• Palletization: Deliveries must be palletized unless otherwise arranged.
• Temperature Controls:
  • Non-frozen, perishable foods: 34°F to 40°F.
  • Canned goods: Above 34°F and not frozen.
  • Frozen foods: 0°F or below.
• Product Condition: Products showing signs of prior thawing will be refused.
• Specialty Items: Certified religious diet items must be marked with a Kosher Symbol and comply with BOP National Menu Specifications.
• Inspection: All items are subject to close inspection.
• Testing: Some items may require thawing and cooking for compliance verification.
• Conditional Receipt: Deliveries may be conditionally accepted for up to three (3) days for examination and testing. Items failing to meet specifications will be refused.
• Unacceptable Items: Conditionally received, unacceptable items must be picked up by the vendor within two days of notification.
• Disposal: Unclaimed products not picked up within two weeks will be disposed of by warehouse staff.

This document is critical for vendors to understand the precise conditions under which their products will be received, inspected, and accepted. Adherence to these temperature, packaging, and condition requirements is essential to avoid refusal of goods and potential penalties.