FCI BIG SPRING 3QTR FY26 SUBSISTENCE

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for subsistence food items for the 3rd Quarter of Fiscal Year 2026. It details various food items, their specifications, unit types, quantities, and pricing.

The RFQ lists a wide range of food products including, but not limited to:

• Meats (sausages, roasts)
• Dairy (cheese, margarine)
• Produce (carrots, beans, peas, spinach, tomatoes)
• Pantry Staples (flour, pasta, rice, sugar, salt, spices, coffee)
• Prepared Foods (catsup, dressings, french fries, tortillas)

Detailed specifications are provided for each item, including U.S. grade standards, processing methods, packaging, and specific ingredient requirements. Bidders must adhere to these specifications.

• The RFQ is for the 3rd Quarter of FY 2026.

• Specific contract type, period of performance, and estimated value are not explicitly stated in this document.

• Bidders must submit their bids in a typed format.

• All information on the bid must be submitted as requested.

• The document does not explicitly state evaluation criteria or factors.

• No specific set-aside information is provided in this document.

• Vendors are instructed to "PLEASE REMEMBER THAT ALL INFORMATION ON YOUR BID MUST BE SUBMITTED IN TYPED FORMAT".

• The document references various CID (Commodity Item Description) numbers and USDA/FDA regulations for product specifications.

Solicitation / RFP / RFQ

This document is a combined synopsis and solicitation for commercial items, specifically for subsistence and related items for the Federal Bureau of Prisons, Federal Correctional Institution Big Spring, Texas. The government is procuring these items to meet their ongoing needs.

• The primary requirement is for "subsistence and related items."

• Bidders must only bid on items they can provide and that meet the specifications.

• Delivery is FOB Destination.

• Contract type: Firm-fixed-price.

• Period of Performance: Not explicitly stated, but implied to be for FY26 3rd Quarter.

• Estimated Value: Not stated.

• Submission Method: E-mailed quotes to rstallings@bop.gov.

• Submission Deadline: No later than 2:00 PM Central Standard Time on Wednesday, March 4, 2026.

• Required Information: Solicitation number (15B50326Q00008), point of contact, contact information (email and phone number), UEI for SAM, and price per unit and total for all items. Quotes must be typed and easily readable.

• Evaluation Criteria: Best Value Determination will be used. Factors include: 1 - Price, 2 - Past Performance (timeliness, product accuracy, quality, quantity, FAPIIS/PPIRS reports), and 3 - Technically Acceptable Item. Past performance is considered approximately equal in value to price.

• This solicitation is restricted to 100% Small Business.

• NAICS Code: 311991.

• Small Business Size Standard: 500 employees.

• Faith-Based and Community-Based Organizations are eligible to submit offers.

• All future information, including amendments, will be distributed solely through www.beta.sam.gov. Interested parties are responsible for monitoring this site.

• Questions must be submitted via email to Renea Stallings at rstallings@bop.gov.

• Payment will be made via Electronic Funds Transfer (EFT) or Government Purchase Card.

• Offerors are required to complete representations and certifications via SAM.gov.

Solicitation / RFP / RFQ

This document is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Institution Big Spring, Texas, for the acquisition of SUBSISTENCE PRODUCTS for the 3rd Quarter of Fiscal Year 2026. It contains all necessary information for submitting a request for quote (RFQ) for evaluation.

• Bidders must quote only on specified items and not alter item descriptions.

• Failure to meet the delivery schedule or provide items meeting specifications may be considered a performance issue.

• Quotes must include a point of contact, contact information (email and phone number), and Unique Entity ID (UEI) for SAM registration.

• Information on the specification sheet must be typed and easily readable.

• The solicitation includes the clause FAR52.212-4 (Oct 2003) for Commercial Items, System for Award Management (SAM).

• Quotes must be received on or before Wednesday, March 4, 2026, at 2:00 p.m. Central Standard Time.

• Quotes received after the deadline will be handled in accordance with FAR 52.212-1(f).

• Quotes must be submitted electronically via email ONLY to rstallings@bop.gov.

• Questions regarding the requirement may be submitted in writing to Renea Stallings at rstallings@bop.gov.

• All contractors doing business with the Federal Government must be registered in the SAM database.

• Bidders must include their UEI number with their quote.

• Delivery will be accepted Monday-Friday, except Federal Holidays, from 6:00 AM to 1:30 PM.

• Contact Kelsey Kauppinen at 432-466-2437 to schedule delivery.

• Quotes will not be accepted if information is not provided in a typed format.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for subsistence food items for the 3rd Quarter of Budget Year 2026. It details various food items, their specifications, and quantities required.

The RFQ lists numerous food items including, but not limited to:

• Meats (Sausage, Pork Roast, Turkey Roast)
• Dairy (Cheddar Cheese, Mozzarella Cheese, Margarine)
• Produce (Pork Roast, Potatoes, Carrots, Green Beans, Spinach, Tomatoes)
• Grains & Pasta (Beans, Cornmeal, Catsup, Pasta, Rice, Tortilla Chips)
• Spices & Seasonings (Chili Powder, Cinnamon, Paprika, Salt, Black Pepper)
• Beverages (Water, Coffee)
• Other items such as Jelly, Mustard, Salad Dressing, Mayonnaise, Imitation Maple Syrup, French Fries, and Shortening.

Each item has specific requirements regarding grade, type, form, packaging, and origin.

This RFQ is for the 3rd Quarter of Budget Year 2026. Specific contract type, period of performance beyond the quarter, and estimated value are not explicitly stated in this document.

Bidders are instructed to submit their bids in typed format. The document does not explicitly detail evaluation criteria or factors.

No specific set-aside or eligibility requirements are mentioned in the provided pages.

• Bidders must indicate the average roast weight for quoted items where applicable.
• For cheese, bidders need to indicate if the product is Loaf/Block or Shredded Coarse.
• For canned goods, bidders must state the can or pouch type.
• All information on the bid must be submitted in typed format.