FCI DANBURY 3rd Quarter Dry Goods

Solicitation / RFP / RFQ

This document is a solicitation for "Dry Goods Requirements" for the Federal Correctional Institution (FCI) Danbury. The solicitation number is 15B20326Q00000022.

• The primary deliverable is "Dry Goods Requirements".

• Delivery is scheduled for April 2026.

• The solicitation is issued as a Request for Quotation (RFQ).

• The contract is set aside 100% for Small Business.

• The offer due date is February 17, 2026, at 12:00 PM EST.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, FAR 52.212-3, and 52.212-5.

• This acquisition is set aside 100% for Small Business.

• The document is a Standard Form 1449.

Solicitation / RFP / RFQ

This solicitation is for the acquisition of Dry Goods by the Federal Bureau of Prisons, Federal Correctional Institution Danbury. The package contains all necessary information for submitting a request for quote.

• The specific requirements for "Dry Goods" are detailed within the solicitation package.

• Quoters must complete representations and certifications via the System for Award Management (SAM) at http://www.sam.gov.

• Quoters must include their DUNS number and DUNS Unique Entity ID number in their quotes.

• The government reserves the right to make payment using either Electronic Funds Transfer (EFT) or the Government Credit Card.

• Quotes must be submitted via email to jcaswell@bop.gov.

• The deadline for quote submission is March 4, 2026, by 12:00 PM EST.

• Awards will be based equally on price and past performance.

• All communications regarding this RFQ, including technical questions, must be made in writing to the Contracting Officer.

• Faith-Based and Community-Based Organizations have the right to submit offers/bids equally with other organizations for contracts for which they are eligible.

• Prospective quoters are cautioned against discussing quote preparation or technical questions with Government personnel, as this may result in non-consideration of the quote.

• The Contracting Officer is the only individual authorized to legally commit or obligate the Government.

• Important instructions are incorporated by reference in FAR 52.212-1, “Instruction to Offerors - Commercial Items”.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the procurement of various food and subsistence items for the Danbury Federal Correctional Institution (FCI) for the 3rd Quarter of Fiscal Year 2026. The "Other Foods" category encompasses a wide range of dry goods, refrigerated items, and pantry staples.

The RFQ details specific food items required, including but not limited to:

• Dry Goods: Margarine, Tofu, various types of Beans (Garbanzo, Lentil, Navy, Pinto, Vegetarian), Barley, Coffee, Sugar Substitute, Baking Powder, Cajun Seasoning, Catsup, Cereal (Bran Flakes, Grits, Oatmeal), Cumin, Flour (All Purpose, Bakers, Bread), Garlic Powder, Garlic Salt, Hot Sauce, Imitation Maple Syrup, Onion Powder, Pancake Mix, Paprika, Spaghetti, Powdered Sugar, Rice, Salt, Shortening, Soy Beef Granules, Soy Sauce, Taco Seasoning, Taco Shells, Tortillas, Water (Distilled, Bottled), Worcestershire Sauce, Yellow Cake Mix.
• Refrigerated/Frozen Goods: Specific items like Tofu and potentially others indicated by "Storage Area - Cold" or "Storage Area - Frozen" require attention to temperature control.

Each item has detailed specifications regarding type, grade, packaging, and compliance with federal regulations (e.g., FDA, USDA). Bidders must adhere to these specifications.

• Budget: 3rd Quarter Budget FY 2026.

• Contract Type: Not explicitly stated, but implied to be a supply contract based on the RFQ format.

• Bidders are required to provide pricing per unit as requested.

• Specific instructions are given for certain items, such as "State case count on bid," "Note price by the pound," and "Specify case size on bid."

• Compliance with detailed product specifications and federal standards is critical.

• The "Bid Group" is listed as "Any," suggesting no specific set-aside is applied at this level.

• The document lists quantities to order for each item, but these may be subject to adjustment ("Total amount may be adjusted to the next highest case count").

• Bidders must pay close attention to the "Item Name," "Unit Type Requested," and detailed "Specifications" for each line item to ensure accurate bidding.

Form / Attachment / Pricing Sheet

This document outlines the delivery schedule and inspection requirements for subsistence items for FCI Danbury for Q2 FY26. It details three different delivery schedule options and specifies inspection and acceptance criteria for delivered goods.

• Delivery Schedule Options:
  • Schedule #1: Single shipment within 30 days After Receipt of Order (ARO).
  • Schedule #2 (Monthly Deliveries): Three equal shipments in January, February, and March 2026.
  • Schedule #3 (Weekly Deliveries): 13 weekly shipments starting January 5, 2026, ending by March 31, 2026. Quantities may be adjusted with one week's notice.
• Delivery Hours: 7:00 AM to 1:00 PM EST. Federal holiday deliveries are not accepted.
• Inspection and Acceptance:
  • All items subject to close inspection.
  • Deliveries must be palletized.
  • Specific temperature requirements for non-frozen (34-41°F), canned (>34°F, not frozen), and frozen (0°F or below) items.
  • Religious diet items must be marked with a Kosher Symbol.
  • Receipt may be conditional for 3 days for examination and testing.
  • Non-conforming supplies may require repair or replacement at the vendor's expense.
  • Unacceptable items must be picked up by the vendor within two weeks or will be disposed of.
• Consequences of Non-Compliance: Failure to meet delivery schedules or specifications will negatively impact past performance, potentially affecting future award decisions.

This document is critical for bidders to understand the logistical requirements and quality control standards for delivering subsistence items. It outlines specific delivery windows, temperature controls, packaging, and inspection processes that must be adhered to. Failure to comply can lead to non-acceptance of goods and negatively impact future contracting opportunities. Bidders must consider these requirements when developing their proposals and pricing.