FCI EL RENO FY 26 3RD QTR MILK

Solicitation / RFP / RFQ

This document is a solicitation for the supply of milk products to the Federal Bureau of Prisons, FCI El Reno. The procurement is for skim milk in bulk gallons and 5-gallon bags, as well as kosher skim milk in 1/2 pint individual servings.

• Skim Milk, Bulk, Gallons & 5 Gallon Bags: Must meet CID A-A-20338A, Group I, Type D, Flavor 5 - No Flavor. Agricultural practice (1) is specified. Containers are for milk dispensers.

• Kosher Skim Milk, 1/2 Pint: Must be individual 8-ounce servings, processed under Ultra High Temperatures (UHT). Product can be a plant-based dairy substitute. Each package must be marked with kosher certification. Total amount may be adjusted to the next highest case count.

• PSC Code: 8910 for both items.

• Contract Type: Firm Fixed Price.

• Period of Performance: April 07, 2026, through June 30, 2026 (13-week delivery schedule).

• Estimated Value: Not specified.

• Offer Due Date: March 11, 2026, 16:00 CT.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, 24, and 30 of the solicitation form. Standard Form 1449 is prescribed.

• Evaluation Criteria: Not detailed in the provided pages.

• NAICS Code: 311511 (Dairy Product Manufacturing).

• Size Standard: Not specified.

• Set-Aside: The acquisition is listed as UNRESTRICTED. However, the solicitation includes provision 52.27-103-71, which states that Faith-based and Community-based organizations can submit offers equally if eligible.

• The solicitation includes FAR clauses related to variation in quantity, delivery of excess quantities, availability of funds, and accelerated payments to small business subcontractors.

• It also includes DOJ-02 Contractor Privacy Requirements, detailing obligations regarding Personally Identifiable Information (PII), data security, and breach reporting.

• Deliveries are accepted between 8 AM and 2 PM, excluding Federal Holidays. No appointments are necessary.

Form / Attachment / Pricing Sheet

This document appears to be a cover sheet or a request for information required to submit a quote for the 3rd Quarter FY-2026 MILK opportunity (Solicitation Number 15B50726Q00000016).

• Vendor Name
• Unique Entity ID
• Contact Name
• Phone Number
• Fax Number

Bidders must complete and submit this information along with their quote to be considered for this opportunity. It serves as the primary contact and identification details for the vendor.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for the quarterly milk requirement for the Federal Bureau of Prisons, Federal Correctional Institution, El Reno, Oklahoma. The solicitation is prepared in accordance with FAR Subpart 12.6.

• Procurement of QUARTERLY – MILK.

• Offers will be FOB destination.

• Deliveries are scheduled from April 07, 2026, through June 30, 2026.

• Deliveries will be made to Federal Correctional Institution, 4205 Highway 66 West, El Reno, OK 73036.

• Contract type: Firm-fixed price.

• Payment for awards at or below $10,000.00 will be via Government Purchase Card.

• Awards over $10,000.00 will be purchase orders payable by EFT.

• The solicitation will be available on or about February 25, 2026, on https://sam.gov.

• Anticipated date for receipt of quotes: March 11, 2026, by 4 pm CST.

• Anticipated date of award: March 12, 2025.

• Past performance will be considered approximately equal in value to price. Poor past performance may result in quotes being considered from a non-responsible vendor.

• The Government will award to the responsible offeror(s) whose offer conforms to the solicitation based on price.

• Completed offers should be emailed to Nate Long at n2long@bop.gov.

• This solicitation is a 100% small business set aside.

• NAICS code: 311511 (Dairy Product Manufacturing) with a size standard of not to exceed 500 employees.

• Faith-based and Community-based organizations are eligible to submit offers.

• All responsible sources may submit a proposal.

• Offerors must be registered in www.SAM.gov with complete representations and certifications at the time of quotation.

• Hard copies of the solicitation will not be made available. All future information will be distributed solely through https://sam.gov.

• Interested parties are responsible for monitoring the SAM.gov site for the most up-to-date information.

• Bidders are instructed to fill in an attached Excel sheet and remit in that format.

Other / Unclassified

This document outlines critical delivery and item specification requirements for an unspecified procurement. It emphasizes strict adherence to delivery schedules and item specifications, with non-conformance leading to contract cancellation.

Vendors must note the following key points:

• Delivery Schedules: Strictly enforced. Failure to meet established timeframes will be considered non-conformance.
• Delivery Hours: Monday through Friday, 8:00 am to 2:00 pm, excluding federal holidays. No appointments are necessary.
• Item Specifications: Items must meet all indicated specifications. Non-compliance will result in contract cancellation. Items may be inspected, including thawing and cooking for compliance checks.
• Unacceptable Items: Items found unacceptable must be picked up by the vendor at their expense within two weeks of notification. Unclaimed items will be disposed of.
• Palletization: All deliveries must be palletized.
• Temperature Requirements:
  • Non-frozen, perishable foods: Delivered between 34°F and 40°F.
  • Frozen foods: Delivered at 0°F or below. Prior thawing will result in refusal.
• Consequences of Non-Compliance: Vendors failing to meet delivery schedules or specifications will be indefinitely removed from future awards.
• Final Delivery Deadline: ALL ITEMS MUST BE DELIVERED BY JUNE 30, 2026.
• Method of Delivery: The trailer/delivery vehicle deck must be suitable for offloading onto a 4-foot elevated unloading dock.

Form / Attachment / Pricing Sheet

This document appears to be a pricing sheet or award table related to a Request for Quotation (RFQ) for subsistence items for FY 2026, specifically for the 3rd Quarter. It lists items, quantities, units, and bid totals. Bidders are expected to use this format to provide their pricing.

• RFQ Number: 15B50726Q00000016
• Period: FY 2026 - 3rd Quarter
• Items: Includes "2% MILK 5 GALLON BAG" and "KOSHER MILK 1/2 PINT".
• Quantities: Specified for each item (e.g., 2650 EA for 2% Milk, 7200 EA for Kosher Milk).
• Bid Total: A column for bidders to enter their total bid price for each item. Currently, all bid totals are listed as 0.0.
• Legend: Provides instructions on how to cancel a bid by marking an 'x' next to the lowest number.
• Calculated Totals: Includes a "Grand Total" and specific totals for "PRODUCE", "MILK", "BREAD", "EGGS", and "SUBSTANCE", with some pre-filled values.

This document is crucial for bidders as it outlines the specific subsistence items and quantities required for the 3rd Quarter of FY 2026. Bidders must use this sheet to enter their pricing, ensuring accuracy in quantities and units. The "bid total" column is where vendors will input their proposed costs. Understanding the "Legend" is also important for bid modification. The pre-filled totals suggest a potential baseline or expected cost structure.